• Reports to: Finance Controller
• Works closely with: Executive Director, Programs Coordinators, organizers, external CPA firm, and external legal counsel as needed
• Key transition partner: the outgoing Finance Coordinator will support onboarding and knowledge transfer during the handover period

Payroll and contractor payments

• Process biweekly payroll for CNVC employees using QuickBooks Online (Advanced) Payroll
• Review timesheets and coordinate approvals with contractors and managers
• Process international trainer and contractor payments via Wise (USD and EUR), coordinate wire transfers when needed
• Collect and file W-8 and W-9 documentation for US and international payees

Accounts receivable

• Issue receipts, invoices, and tax acknowledgments for participants, donors, and organizational partners
• Support program teams and manage payment flows, refunds, payment corrections, and grant disbursements for restricted funds
• Coordinate with other CNVC departments
• Serve as first point of contact for the bookkeeping@ shared mailbox on routine receipt requests

Accounts payable

• Process vendor bills, restricted fund beneficiaries, credit card accounts, and expense reimbursements
• Coordinate approval workflows for larger payments
• Ensure timely payment of recurring subscriptions and licenses

Reconciliation and close

• Prepare accounts for monthly reconciliations across Bank of America (multi-account), Wells Fargo, Wise USD, Wise EUR, PayPal, and Stripe
• Prepare records for the Finance Controller's monthly close review
• Prepare vendor lists and amounts for 1099-MISC filings due for the preceding tax year, and support the annual 1099 issuance cycle

Restricted Donations and Fiscal sponsorship execution

• Receive, allocate, and disburse funds for our fiscal sponsorship arrangements
• Maintain accurate class and fund accounting so restricted fund reporting stays clean

Community-facing financial communication

• Serve as a caring, competent first contact for community members with financial questions, refund concerns, support or payment requests, or payment difficulties
• Handle emotionally charged or NVC-values-laden situations with both administrative rigor and the empathic communication our community expects
• Coordinate with organizers and the Programs team when a financial matter has a program or community dimension

• Legal authorization to work as a US W-2 employee (US citizenship, permanent residency, or valid US work authorization)

• 3+ years of bookkeeping or accounting operations experience, ideally in a US nonprofit or mission-driven organization
• QuickBooks Online (Advanced) proficiency, including class-based accounting and multi-currency transactions
• QuickBooks Online (Advanced) Payroll proficiency for multi-state administration, including the ability to manage vendor communications with Intuit about jurisdictional filings, thresholds, and exemptions applicable to a US nonprofit operating across multiple states
• Comfort with international payments and multi-currency reconciliation (Wise, wire transfers, PayPal, Stripe)
• Working familiarity with US nonprofit compliance basics: W-8/W-9, 1099 issuance
• Strong written English and the ability to communicate clearly and warmly with counterparts across 40+ countries whose first language may not be English
• Patience and emotional intelligence — the role frequently involves mediating financial matters that carry emotional weight (e.g., cancellations after bereavement, visa complications) or procedural complexity (e.g., coordination with external institutions such as UNDP or SAM)
• A team-player disposition: comfortable partnering closely with the Finance Controller, with the CNVC team, and with community members
• Demonstrated capacity to work asynchronously across time zones

• Experience with Salesforce or another CRM as a source system for accounts receivable
• Familiarity with fiscal sponsorship arrangements and restricted fund accounting
• Comfort working in a sociocratic or consent-based governance model, or genuine willingness to learn — we will teach you the model
• Fluency in a second language (Spanish, French, German, and Portuguese are frequent among our counterparts)
• Personal familiarity with Nonviolent Communication or interest in the practice
• Prior experience supporting community members through emotionally significant administrative moments

• Employment type: W-2 employee, part-time (~25–30 hours/week)
• Location: Fully remote. The person may reside outside of the United States, but must be legally authorized to work as a US W-2 employee.
• Salary range:

• $31,500–$42,000 annually, prorated across 25-30 hours per week

• Hourly rate: approximately $20-$32

• Full-time equivalent: $49,000-$60,000

• The final compensation will be determined based on the candidate's experience, qualifications, and agreed weekly hours.
  
  
• Benefits:
• Generous Paid Time Off and Holiday benefits
• Flexible Hours according to your needs
• Free or Discounted Attendance at CNVC hosted events, including International Intensive Trainings
• A workplace culture grounded in Nonviolent Communication practice and sociocratic governance, where money is understood as energy in service of the mission
• Direct partnership with the incoming Finance Controller on a live process redesign — including a substantial QuickBooks integration project that will meaningfully reduce manual re-entry over your first year
• A role in which continuity and stability are actively invested in — we want you to grow with us

CNVC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We actively welcome candidates from communities historically underrepresented in nonprofit finance roles.