---
title: "Finance Coordinator - Center for Nonviolent Communication"
description: ""
url: "https://www.cnvc.org/about/jobs/finance-coordinator-role"
date: "2026-09-18T05:26:26+00:00"
language: "en-US"
---
# Finance Coordinator
**Fully remote • Part-time US employee • ~25-30 hours/week** • You can also check associated [Finance Controller role](https://www.cnvc.org/about/jobs/finance-controller-role)---
#### About the Center for Nonviolent Communication (CNVC)
Founded in 1984, the Center for Nonviolent Communication (CNVC) is a global organization dedicated to sharing the teachings of Nonviolent Communication (NVC) as developed by [Dr. Marshall Rosenberg](https://www.cnvc.org/about/founder). Our mission is to unite and support people who learn, share, and apply Nonviolent Communication around the world.
#### About the Role
The Finance Coordinator holds the day-to-day life of CNVC's Finance function. You are the person who makes the operational reality work — payroll, receivables, payables, international payments, reconciliations — and who becomes the go-to expert on how our multi-currency, multi-country financial life actually flows.
This is a hands-on role that also carries a distinctly human dimension. Financial matters at CNVC often carry human context — cancellations, refunds, late payments, scholarship questions — that call for both administrative accuracy and thoughtful communication. You will be a first point of contact for the community on these matters, applying both accurate administration and the empathic communication our community expects.
The role sits within a Finance function currently being re-articulated. Our long-serving Finance Coordinator retires at the end of 2026, and the person joining will help shape how the function works going forward, in partnership with the incoming Finance Controller.
---
• Reporting relationships - **Reports to:** Finance Controller
- **Works closely with:** Executive Director, Programs Coordinators, organizers, external CPA firm, and external legal counsel as needed
- **Key transition partner:** the outgoing Finance Coordinator will support onboarding and knowledge transfer during the handover period
• Key responsibilities **Payroll and contractor payments**
- Process biweekly payroll for CNVC employees using QuickBooks Online (Advanced) Payroll
- Review timesheets and coordinate approvals with contractors and managers
- Process international trainer and contractor payments via Wise (USD and EUR), coordinate wire transfers when needed
- Collect and file W-8 and W-9 documentation for US and international payees
**Accounts receivable**
- Issue receipts, invoices, and tax acknowledgments for participants, donors, and organizational partners
- Support program teams and manage payment flows, refunds, payment corrections, and grant disbursements for restricted funds
- Coordinate with other CNVC departments
- Serve as first point of contact for the bookkeeping@ shared mailbox on routine receipt requests
**Accounts payable**
- Process vendor bills, restricted fund beneficiaries, credit card accounts, and expense reimbursements
- Coordinate approval workflows for larger payments
- Ensure timely payment of recurring subscriptions and licenses
**Reconciliation and close**
- Prepare accounts for monthly reconciliations across Bank of America (multi-account), Wells Fargo, Wise USD, Wise EUR, PayPal, and Stripe
- Prepare records for the Finance Controller's monthly close review
- Prepare vendor lists and amounts for 1099-MISC filings due for the preceding tax year, and support the annual 1099 issuance cycle
**Restricted Donations and Fiscal sponsorship execution**
- Receive, allocate, and disburse funds for our fiscal sponsorship arrangements
- Maintain accurate class and fund accounting so restricted fund reporting stays clean
**Community-facing financial communication**
- Serve as a caring, competent first contact for community members with financial questions, refund concerns, support or payment requests, or payment difficulties
- Handle emotionally charged or NVC-values-laden situations with both administrative rigor and the empathic communication our community expects
- Coordinate with organizers and the Programs team when a financial matter has a program or community dimension
• Required qualifications - **Legal authorization to work as a US W-2 employee (US citizenship, permanent residency, or valid US work authorization)**
- 3+ years of bookkeeping or accounting operations experience, ideally in a US nonprofit or mission-driven organization
- QuickBooks Online (Advanced) proficiency, including class-based accounting and multi-currency transactions
- QuickBooks Online (Advanced) Payroll proficiency for multi-state administration, including the ability to manage vendor communications with Intuit about jurisdictional filings, thresholds, and exemptions applicable to a US nonprofit operating across multiple states
- Comfort with international payments and multi-currency reconciliation (Wise, wire transfers, PayPal, Stripe)
- Working familiarity with US nonprofit compliance basics: W-8/W-9, 1099 issuance
- Strong written English and the ability to communicate clearly and warmly with counterparts across 40+ countries whose first language may not be English
- Patience and emotional intelligence — the role frequently involves mediating financial matters that carry emotional weight (e.g., cancellations after bereavement, visa complications) or procedural complexity (e.g., coordination with external institutions such as UNDP or SAM)
- A team-player disposition: comfortable partnering closely with the Finance Controller, with the CNVC team, and with community members
- Demonstrated capacity to work asynchronously across time zones
• Preferred qualifications - Experience with Salesforce or another CRM as a source system for accounts receivable
- Familiarity with fiscal sponsorship arrangements and restricted fund accounting
- Comfort working in a sociocratic or consent-based governance model, or genuine willingness to learn — we will teach you the model
- Fluency in a second language (Spanish, French, German, and Portuguese are frequent among our counterparts)
- Personal familiarity with Nonviolent Communication or interest in the practice
- Prior experience supporting community members through emotionally significant administrative moments
• What we offer - **Employment type:** W-2 employee, part-time (~25–30 hours/week)
- **Location:** Fully remote. The person may reside outside of the United States, but must be legally authorized to work as a US W-2 employee.
- **Salary range:**
- $31,500–$42,000 annually, prorated across 25-30 hours per week
- **Hourly rate:** approximately $20-$32
- **Full-time equivalent:** $49,000-$60,000
- The final compensation will be determined based on the candidate's experience, qualifications, and agreed weekly hours.
- **Benefits:**
- Generous Paid Time Off and Holiday benefits
- Flexible Hours according to your needs
- Free or Discounted Attendance at CNVC hosted events, including International Intensive Trainings
- A workplace culture grounded in Nonviolent Communication practice and sociocratic governance, where money is understood as energy in service of the mission
- Direct partnership with the incoming Finance Controller on a live process redesign — including a substantial QuickBooks integration project that will meaningfully reduce manual re-entry over your first year
- A role in which continuity and stability are actively invested in — we want you to grow with us
• Equal opportunity CNVC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We actively welcome candidates from communities historically underrepresented in nonprofit finance roles.
# #### Application From
First Name \*
Last Name \*
Email address \*
Mobile Phone
 +1
United States
Optional but include if you are OK with us following up with you by text message.
Country (where you currently live) \*
United States
State \*
-- Please Select --
Country (primary country you grew up in) \*
-- Please select --
Languages that you speak \*
## Resources
Link to your introductory video (URL)
4-7 minute video of you describing why you were drawn to this job, and how you could see yourself succeeding in this role (think of this as an alternative to a written cover letter).
Upload your CV or résumé
Drag and drop files here or Browse Max file size: 10MB
PDF preferred
## Questions
Please respond to the following questions. We are flexible regarding the length of your responses and understand that they may vary.
While our forms are generally reliable, we recommend saving your answers in a separate document before submitting, in case of any technical issues.
1️⃣ Are you legally authorized to work as a US W-2 employee (US citizen, permanent resident, or valid US work authorization)? \* Yes
No
2️⃣ Select all the options that apply to your experience \* I have 3+ years of nonprofit or mission-driven finance operations experience
I'm proficient in QuickBooks Online Advanced
I have experience with QuickBooks Online Payroll multi-state administration
I'm comfortable with multi-currency reconciliation
3️⃣ This role is fully remote within a team distributed across multiple time zones and countries. Describe a specific practice or habit you have developed to work effectively in an asynchronous environment. What has worked well, and what have you had to adjust over time?
4️⃣ A participant paid $850 via Stripe for a training registration. The class in QBO is set up as a Restricted Fund. Two weeks later, the participant cancels and requests a refund. Walk us through the sequence of QBO entries you would make (accounts affected, class treatment) and note anything you would flag to your Controller before processing.
5️⃣ During your monthly reconciliation of the Wise EUR account, you notice that a transfer of €4,200 shows up in Wise but does not appear in QBO. The transfer memo says "Colombia Training — R&B refund distribution." You do a quick search in QBO and find no matching entry. Describe the first three steps you would take.
6️⃣ Our Finance function is in transition, and some processes have been carried mainly in the current Coordinator's head for years. During your first three months, you will encounter situations where the "how it's done" is not documented anywhere. Describe your approach to those moments — both practically (what you do) and relationally (how you engage with the outgoing Coordinator and with your Controller).
7️⃣ Share a brief example (real or hypothetical) of a time you handled a routine administrative task in a way that took the human context into account, without compromising accuracy.
8️⃣ A trainer certified in a country where the local currency has recently devalued sharply writes to bookkeeping@ asking whether their next honorarium can be converted to euros at the exchange rate that was applied when their engagement was agreed six months ago, rather than at today's rate. The gap represents about $180. How would you respond, and what would you do before responding?
9️⃣ What is motivating you to apply for this position? How do you imagine you would fit in our organizational culture?
## Anything Else
Do you have any questions for us? Is there anything else you would like to add?
Consent \* I consent to the processing of personal data for the purpose of applying for the job position and agree with [CNVC’s privacy policy.](https://www.cnvc.org/about/policies-and-guidelines/privacy-policy)
Website