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2008 Minutes of the CNVC Board of Directors

2008 Minutes of the CNVC Board of Directors

Minutes are posted from newest to oldest

January April July No meeting in October
February May August November
No meeting in March June September No meeting in December

CNVC Board Minutes 11/16/08 Meeting

In attendance:

Board Members:

Gail Taylor – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President (by phone for most of the meeting)
Valentina Rosenberg – Board Treasurer

Not Present:

Stefan Wisbauer – Board Vice-President (parts of the meeting)
Eduardo Montoya – Board Member Applicant

Observers:

Georgina Forbes (US – Vermont), Glenda Mattinson, Communication Coordinator (Canada – Ontario), Noam (Israel), Pan Vera, IT Coordinator (US – Vermont), Susan Livingston (US – Virginia)
Facilitator: John Buck
Notetaker: Elin Skappel

Integration of NVC Community Input

Statement:

  • Fundamentally there are two concerns that we want to give care to:
  • On one hand, we are hearing a number of community members with deep pain, hopelessness and despair about collaborating with CNVC because historically they have not had their needs met, and they want their needs attended to.
  • On the other hand, we have a rapidly transforming CNVC Governance that is attempting to reveal and embody integration of needs that we were not integrating as effectively before.
  • To tend to both of these, we want a) to actively hear what needs, yearnings and proposals come from people who want a separate organization, and b) we want to continue to be seen for attempting to integrate and embody the changes that have happened (even at just this meeting) toward the possibility that two organizations may not be necessary.

Decision:

  • During the next board meeting the Board will review the comprehensive list of "Ongoing Discussion Topics" for full inclusion. Each affected CNVC Governance and NVC Global Network circle will be asked to start preliminary discussion and to create proposals on each topic listed, and to share the proposals via the CNVC Board feedback form. To allow time for discussion among groups, pre-decision input will be reviewed by the Board at the March Board Meeting. Circles are also invited to share strategies that help them meet their needs that did not involve CNVC Governance, that they could share with other circles for global benefit.

Decision:

  • Our hope is to increase our effectiveness and global confidence around inclusion and co-created decision making. As of this meeting, 3 strategies are now in place for this.
  • 1.) adding a new Board Member whose role is to be a further channel for connection and representation between the CNVC Board and the NVC Global Network. Our tentative approach is that the board member be nominated from within the GCC (global groups can join the GCC or GCC regional circle to be heard and included). The Admin Team, representing the Board, intends to work with the GCC so that the representative reflects everyone's input.
  • 2.) quarterly inclusion in board meetings with a full hour dedicated to discussion with the global network representatives' about concerns and proposals, and
  • 3.) the online Board Feedback form (which can be used at any time).

Action Item:

  • The Board struggled with the question of how to be inclusive in making a co-creative decision and also move forward with action that would include greater representation from the network. Therefore, after 3 months of GCC Board Member inclusion, an email will be sent (through CNVC Trainers group, NVC Cert Candidate group, and Friends of NVC group) from the Board requesting feedback from the international community. This email will check whether the decision to add a GCC rep to the Board actually contributes to a sense of international representation and inclusion, and to ask that replies be submitted via the CNVC Board Feedback form on the CNVC web site. Anyone who wishes to provide input sooner than that is welcome to provide feedback at any time through the CNVC Board Feedback form on the CNVC web site.

Future Agenda Item:

  • During the next board meeting the Board will review the comprehensive list of "Ongoing Discussion Topics" for full inclusion, to provide direction

Board Roles

Observations & Needs:

  • The terms of the current President, Treasurer and Secretary expire November 2008.

Decision: Board President

  • Robert Gonzales’ term as Board President was extended one year.

Term: 1 year (November 2009)

Decision: Board Treasurer

  • Valentina Rosenberg’s term as Board Treasurer was extended one year.

Term: 1 year (November 2009)

Decision: Board Secretary

  • Margo Pair’s term as Board Secretary was extended one year.

Term: 1 year (November 2009)

Format of Meeting Minutes

Observations & Needs:

  • Needs: Ease, Clarity, Efficiency

Policy Decision:

  • The Board Meeting Minutes will only contain the following parts: Attendance, Topics, Decisions (with needs, observations listed with each decision), Action Items, Future Agenda Items, plus optional additional remarks if necessary. The minutes of the closing round will only reflect measurements and other remarks about the meeting process.

Closing Round Comments:

Robert: (Suggestion for next meeting:) Bring more chocolate! I feel very full, celebrating everything we've done on so many levels, for me the vision has come that much closer to manifest how we can include walking our talk. I continue to be hopeful, and very grateful for everyone's contribution. I am really looking forward to continuing the journey with you all - including everyone in the international network - the big "we" that we are all an aspect of.
Margo: I am filled with joy and hope that I can't contain, it's global. I sincerely appreciate the activity, the vulnerability that was shared, the honesty and willingness to be open. When we're with the one, we're with all of us, for me that meeting demonstrated that. I enjoyed the coming together of all the voices, and the support of many voices in the background.
Susan: For one time in my life, I am struck speechless! I am visualizing Robert and Margo waiting to go, extend appreciation particularly to them. Robert - holding the global community in your consciousness with such love and care, Margo for your enthusiasm and your work.
Gail: Grieving not having more spaciousness to part.
Mercedes: Overall appreciation to everyone, enjoying your struggling, gives me a source of hope to hear this conference, and I'm confident that people listening to these conversations will have more trust in the Board. Would like to see more international participation in the GCC.
Marshall: I certainly feel that what I have to say has already been said beautifully.
Valentina: Really celebrating the presence of everyone being here and thank you for the facilitation and all the other people working really hard to support us and for Robert your honesty and truth, you and Marshall coming together and sharing the vulnerability. I also feel enormous relief. A few years ago we were just purifying, but now we are almost past the purification, and restoring. It’s beyond us, beyond me, and I'm very grateful for the spirituality that we all carry, the power of love between all of us is just the tooth of the matter of walking our walk and talking our talk.
Gail: My heart keeps bursting, and then I am teary at the gratitude for being present, feeling your energy and laying eyes on you and getting to know you all as souls not just voices on the telephone, and just WOW! And ditto, and I can't wait to see all the miracles and messes that come from this! I really have hope for where this is going to take the global community over the next years, as a starting point! I am so joyful.
Stefan: Sitting here very touched, reflecting on the people involved and what's been happening. The changes I see happening with Margo's arrival and everything that has changed as a result of that functioning, Robert's arrival, Gail's arrival, increases my hope that we are getting to a point where we get this balance between doing everything in harmony with our consciousness, but also finding efficient ways of connecting with all these other amazing people out there like Dominic and Eva and everyone else, and to really get to cohesive action, beyond our dreams, so much is possible if we get this right. I feel very encouraged by everything that has happened recently.
John: I miss Stefan being here, and Eduardo wishing he could have been more part of this. Privileged to have been part of this.
Elin: This has been a really wonderful experience for me to see everyone come together in the way that you have, I feel so inspired and hopeful for what is going to happen in the future. Very touched.
Pan: Deep appreciation for being here throughout the meeting, helpful in representing me on the web site, understand where you are coming from and can incorporate my understanding of an expression of who you are into the web site. Thank you for bringing me in.
Georgina Forbes: Very much appreciate being here, being allowed to be here, and part of this process. Have been in many organizations in the past - appreciate the integrity and compassion that you all come together, wonderful leader, transition into a bigger picture, beautiful what is going on here!
John Stevens: An agony in being a voiceless observer, an urge to jump into the discussion at times. I want to acknowledge how much I admire all of you for being in this process and sticking to it with a clear sense of what is important to you.
Glenda: Felt so many of the words spoken already reflected what is true for me. How do I in the roles that I represent try to embody the spirit and the energy and the decisions you make? I am so grateful, as Pan said, to be here and getting a deeper understanding from being present.

The meeting was convened at 9 AM MST

The meeting was adjourned at 12:30 PM MST

PROVIDE FEEDBACK

To provide input or feedback to the Board, please use one of our feedback forms:

  • If you want the input you provide to be immediately accessible by other members of our community, please use the form labelled "Public", which is located at
  http://spreadsheets.google.com/viewform?key=p6HBFi7KGIunfDcZAl7RIEg .  
  • If you would like your input to be visible only to the Board, please use the form labelled "Private", which is located at
  http://spreadsheets.google.com/viewform?key=p6HBFi7KGIumNAcd-FNDVUA .  

Both of these forms are available at any time from the bottom of any page of the CNVC website (www.cnvc.org) by clicking on the link "Provide input/feedback to CNVC Governance Teams".


Meeting With NVC Regional Leaders Day 2 of 2, Saturday November 15, 2008 10:00 AM-12:00 Noon MST

In attendance:

Board Members:

Gail Taylor – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President
Valentina Rosenberg – Board Treasurer

Participants:

Anne Bourrit (Switzerland)
Barbara Larson (US – Washington)
Glenda Mattinson (Canada – Ontario)
Isolde Teschner (Germany)
Katherine Singer (Korea)
Louise Romain (France)
Martine Marenne (Belgium)
Nadine Helm (Germany)

Observers:

Georgina Forbes (US – Vermont), John Stevens (Canada – Ontario), Noam (Israel), Pan Vera, IT Coordinator (US – Vermont), Susan Livingston (US – Virginia).
Facilitator: John Buck
Notetaker: Elin Skappel

 

Announcements & Administrative Matters

  • The agenda for today: Strategies; how to achieve or move towards the goals proposed by the participants.
  • A spreadsheet that analyses and categorizes the issues and questions and opportunities addressed yesterday was distributed to the participants by email.
  • Afterthoughts and ideas were placed in the Google doc created for this meeting and also sent to Elin Skappel via email – this is attached to the end of these minutes.

 

Check-In

Gail Taylor: Grateful to have an opportunity to hear everyone's hearts.
Margo Pair: So glad that many are joining in on the conversation today, happy to get to work
Marshall Rosenberg: I hope the echo on the call goes away! I am here for the meeting.
Valentina Rosenberg: I am delighted to hear new voices and voices I've heard before and very connected to all that we are here to share and hopefully that we can continue to heartstorm strategies together so we can really feel included and feel like a team.
Robert Gonzales: I am looking forward to this call and feeling hopeful of the steps that we can make today
Katherine Singer: I am here and curious I am very happy to hear your voices and feel connected. It is two in the morning here.
Anne Bourrit: Feeling excited to be here but frustrated with the sound.
Barbara Larson: Good morning, I am excited again and grateful for everyone's presence.
Glenda Mattinson: I am also excited to be here and very curious of what we will learn from each other today.
Isolde Teschner: I am here, and happy and curious about what we will speak about today.
Louise Romain: I am happy to be here.

==Connectivity Issues: ==There were severe echo issues on this call, and the callers tried to resolve the issue by hanging up and re-dialing in, and then calling a different teleconference number. This only reduced the problem, and not all callers were able to stay on the call throughout the meeting

Strategies

John Buck
 
What I would like to hear from each of you today is strategies. You should have received a spreadsheet that analyses the issues and questions and opportunities that we addressed yesterday. This analysis includes in the right hand column a list of categories. There may be better categories but this gives us a place to start. So when you give your idea or proposal, please say what category or categories that you are addressing. So for example, you may say "I have an idea that may help us improve connection" - and then give your idea. If you have a different category name, then let us know that.
Are there any questions about these instructions?
Barbara Larson
 
Looking at the matrix I see a lot of interesting categories that we are sharing; regional centers and funding. How to use the internet to support. I would recommend, it looks like we are evolving into two organizations, like Brigitte mentioned in her email, a CNVC and decentralized network and an organization that supports Marshall and his trainings and his work. I would like to check out if that sounds true to other people, and to create a transition team. Looking at it compassionately evolve into two organization, one would be one set up with power sharing, concentric circles. And also a system of resource creation and sharing, both international and local. I think that would really create trust and creativity and fun. And for Marshall I think that would give him a lot of support and ease to be able to do what he wants without having to put a lot of energy into this international organization.
Anne Bourrit
 
I have a few ideas, first one regarding connection. A wording saying everyone matters.
I would like us to create a committee that would give access to people who do not feel that they are being listened to, to ensure their satisfaction.
Second idea is related to the wording staying connected. And I want to say that the french speaking network wanted to invite a representative from regional centers, to an event in Belgium. This would happen next year from 26 to 29 November. Maybe Martinne would say more. Regarding internet to support the community,
I would like if there is a committee to take care of that, that people from each continent and familiar with the realities of third world countries would be invited to participate. I would like to be sure that we take their reality into account when we speak about internet. Next thing is regarding funding. I would like CNVC to ask each certified trainer to speak in their workshops about this question. Until we find people wanting to help in a different way. But my idea to have each cert trainer to be responsible for that, not only a few persons. Next topic is inclusion: in my experience, this is coming in a very organic way, and I have no worry about the fact htat we are getting to more and more people, the question is rather to go back to funding. So I would like to stress my idea about funding, and inclusion.
Now I have come to the structure: I would like us to use the GCC document that was given a definition of what an original center is. That has been prepared in regard to the trainer fees, probably not released yet, but for me it is a very precise and well done departure for this question. So after the whole community agrees on what the definition of what an original center is, I would like us to make a list of the groups who are willing to become one, and choose a representative for each group/regional center. So that we can create a committee reflecting the community's autonomy.
Next one is regarding Marshall/global network. I can't see personally why that should be two different things. But I think that there is a lot of projections and fantasies coming from our community. Because there is a void in the sense that there were never any responses given either from Marshall or the Admin Team or the Leadership Team. So my wishes , idea for strategy is that Marshall/AdminTeam/LT, address this (?). If this is meaning of creating two different organizations or not.
And then my last point is about certification. I would like the CNVC coordinator and CNVC Ed Svcs prepare a number of proposals to be submitted to all certified trainers, and I would like if that would be possible to be done during the first trimester of the next year. Proposals about different ways to make the certification process and be more with more autonomy to specific regions.
Katherine Singer
 
I'd like to talk about training for trainers. Trainers can become more and more efficient in sharing the training but them themselves need more deepening in the process, so I would like to see CNVC set up some training with trainers, maybe by senior trainers, offering them regular classes, so they have some place to go to deepen their own individual process.
Next, regional centers: I would like to have some more clarity on what is the relationship with regional centers and the CNVC, in the legal, financial and other matters. That's all for now. Thoughts on what the relationship should be: between CNVC and regional center, that can distinguish it from different, other organizations and also financial agreements, I do not have a specific but I would like CNVC come up with some clarity on that.
John Buck
 
Katherine do you have a proposal? On Funding..
Katherine Singer
 
It's a little complicated becsuase most of the regional centers will be run by trainers who are already paying training fees, so need to think about it a little more thoroughly before I can say anything on that.
Martine Marenne
 
I would like to see the financial network and the way the finances in the network would be used. My suggestion is that we create a new monetary system that is specific to our world-wide network. This money could be called the money of "us". This would represent the work and energy invested by individuals and groups of individuals that would benefit the entire network. So it would be different money from Dollars and Euros. So this would allow people to participate in the courses and activities that we propose in a way that is different from Euros and Dollars. I am very happy to elaborate on this idea another time.

Another idea is to create courses specific for certified trainers. We have observed that in the French network the economic activity goes on outside the network itself.
So our proposal is to re-integrate these courses for the trainers in the network. Another idea is to create training workshops for the trainers who are in certification. So the idea is not only for the French network , but to transmit the knowledge in accordance with Marshall's teachings and included in this training is the spiritual dimension of the CNVC

Social Change: And the possibility on working together on projects. Using sociocracy within the French speaking network has revealed the difficulties we have had in communicating.

Another idea is that there would be a collective team of people who would finance someone who specifically goes out to find projects. Another proposition is to create a worldwide network, to share worldwide network experiences within the world wide network on certification. Within the French network several people have tried to document the difficulties with the certification process, and define certification in terms of objective criteria, to define the path and accompany people who are on their way through the certification process, and to define the role of the mentor or godparent of the person in the certification process. And we would like to see this document shared so we can have a common basis on what is happening. The common part is the responsibility of the meeting team at a world wide level. Working for the representatives for the regional networks, and certification process into work is the responsibility of the regional network.
Gail Taylor
 
My strategy ideas are focused on prioritizing extended co-creation globally. Hopefully we'll attend easily to the top two concerns I have noticed in the document seemed to be regional centers and power sharing, but I believe it may attend to much more.

First strategy idea is: a CNVC International Committee towards communication and inclusion. This committee/circle would be made up of one volunteer representative (community selected reps) from each group or area to be represented. Maybe there would be several representatives from one geographical area if they each wished to be representateed individually. This would preserve regional autonomy while including their voices. The International Committee would also include one representative from the GCC to represent GCC interests on behalf of GCC. This person would contribute GCC perspectives, concerns, and decisions for inclusion and transparency. The purpose of this International Committee early on, could include: 1.) collecting regional concerns and proposals so that we can increase inclusion and power sharing. Another purpose could be 2.) to collect input on best community development practices from the globe, from around the world. We can use this to design and offer a template to the world that can be used by new groups. The template would be designed to support groups in a.) formation b.) sustainability questions and c.) to support groups connecting to the greater community. One representative from this International Committee could be included in the GCC to represent the interests of the International Committee. This person could contribute concerns, proposals, and decisions from the International Committee to the GCC on behalf of this International Committee to increases inclusion and power sharing. Topics that this committee could begin might include: a.) information sharing to and from the committee b.) heartstorming strategies for funding and sustainability for regional groups c.) heartstorming strategies for "shared vision" on CNVC community d.) creating proposals for the regional growth template (to provide ideas, not requirements). I imagine this International Committee, together with the internet website initiatives we saw yesterday, could contribute to the topics of: global trust, transparency, everyone matters, staying connected, information sharing, shared vision, decision making and funding. This strategy does not in my opinion sufficiently represent the concerns of certified trainers/candidates and connection to cert trainers as a unique interest group. So I imagine another committee specifically representing cert trainers concerns, proposals, and decisions in the same format. One representative from this Trainers' Inclusion committee would be included on the (GCC or educational circle) to represent concerns, decisions and proposals on behalf of the Trainers' Inclusion group, and one member from the (GCC or ed circle) would participate in the Trainers' Inclusion committee, representing concerns, decisions and proposals on behalf of the GCC. NOTE: These strategy suggestions presume a basic understanding of the ease and process of sociocratic circles to collect concerns and proposals for shared decision making. Maybe some support to train in this understanding would be useful.
Isolde Teschner
 
I am very happy from what I have heard from Anne Bourrit and Martine. I understand French better than English and was able to understand a bit more. My major point is decentralization. I would like that we follow more on decentralization. So that the regional centers have more meaning and can make decisions on their own. If they can develop autonomy and their own processes and can also reflect on their cultural needs, then they can be precise in the regions of their own countries authentically. And from my experience this is the way that nonviolent communication connects with people in their individual situation in their individual countries. And therefore NVC can gain traction and aliveness in the specific countries. At the same time it is really important that the regional centers work together with the CNVC, mutually and eye to eye. And that we each support each other with a concept of faith. Funding/financial relationships: I think that the fees that the certified trainers have to pay every year need to be divided, some of the money to CNVC and some to the regional centers.
Stefan Wisbauer
 
At this point, nothing to add.
Margo Pair
 
My heart is warmed as I hear so many ideas and strategies suggested. It is warmed because it is obvious that care and sharing in NVC with integrity is what each individual who spoke, and those they represent, is a value we all share. The evolution of the NVC movement is what brings us to the meeting today, and identifying how can we support each other. What agreements are we willing to enter into as we continue to share nonviolent communication with those who are curious. My strategy is with starting today, to listen and understand what you are sharing and to keep it into consideration as CNVC develops its strategic plan. Acknowledging and working with individuals, work groups and regional centers, or organizations, is the infrastructure I wish to help support, and we build together in shared responsibility and decision making.
Marshall Rosenberg
 
I would just like to say that I like very much some of the suggestions that have been made. Especially identifying some of the specific groups that we need to be sure are part of the decision making processes.
Valentina Rosenberg
 
I will add with what Marshall was saying, but first, I am really celebrating everyone's strategies, ideas and the quality of how everyone's really participating in a dream come true here, just to be able to communicate as we are communicating. I am also in congruence with some of the wonderful strategies that I've heard here, and the beauty about this is that the Educational Services Team is also in congruence with some of the many things that were said, we have been working really hard with all the meetings we've had for the last months and it is wonderful to see that we're all pretty much on the same page about it, that's a celebration. Because I am confident as we evaluate from the trainer contracts, registration, all the contracts that we have with the certified trainers, that together as a team we will be able to come to some resolutions so that all our needs can not only be valued but also met. Because one thing I trust at this moment is that our needs are the same, we have just been using different strategies and have not been communicating as deeply as we are in this moment. And again my gratitude for all of us and you, that we are presently present right now, sharing our hearts and heartstorming strategies for the highest good of all concerned.
Robert Gonzales
 
The only thing I haven't heard, that is of utmost importance, is for us to continue what we are doing right now. I specifically would love anyone in this room or who is listening to provide specific solutions for the technical difficulties we've had so the ease of connection is supported. I do want to say something, while it is not specific, the second main point has to do with - in harmony with many of the strategies I've heard from Anne and Martine and Katherine - the topic of autonomy with regional centers, different cultural groups and the interdependence in relationships with the whole. So here's the specific strategy - I would like those from individual regional groups to define their needs and strategies that would serve autonomy. I would also like the same people to define the needs and strategies that would serve interdependence. I would like all groups, circles, teams, to engage in the same activity.
Glenda Mattinson
 
I have enjoyed the wide range of strategies, I am intrigued to see this, and wanting to provide some awareness of strategies that are underway, i.e. clarity about where there are groups and what they do, which is under construction, it is something that the webmaster and I, under the Admin Team's supervision, have been working on, and I am working with this spreadsheet that I saw just recently.
In terms of one of the questions that was commented on early on, Marshall/global network, I see no need to choose between the two. I believe we are most powerful when we work together.
Another piece I would enjoy is to build with the work that has been done, by the GCC and the groups that have worked to connect into GCC Circles. We know there is much more to be done, much more inclusion, and again we would like to work with the global network.
The one other piece we've been exploring, between NVC communities, we absolutely want to be inclusive, and what we have called NVC workgroups, which are groups of people who choose to work together because they find it easy and fun to produce results that are meaningful and satisfying in sharing of NVC and the mutual supporting of one another. and I think it is very clear that we need to build our fundraising skills on multiple levels. I don't have specific strategies but I believe by connecting to the needs that NVC helps to meet, would be a key to helping people understand the value of supporting this work and this movement and those who share it.
Stefan Wisbauer
 
I listen with great joy, admiring the quality of translation - amazing! Secondly I heard a lot of the comments, not all of them, strong need for connection, sharing, distribution of power, confused by the term, but the desire to co-create equally is very clear. And the reflection I want to share is the journey I see us on, when I first met Marshall many years ago, one of the first things he told me, he and Gary would not speak for months, and we have come such a long way, including Valentina into the equation, moving from California, Marshall's schedule, new tech on website, reconnected Marshall with the center itself, and somehow created a more functional center. I see so much opportunity to use these tools even better, evolving the structure and the process, the last thing I want to see is that the pain of the past makes us go in different directions.
John Buck
 
We are at the end of the call, it was shorter than I wanted because of the issues with technology. I would like to invite everyone to send further thoughts to us, particularly today as the Board will try to make sense of everything we've heard. So please send those thoughts by email to Elin at the following email: adminsupport [at] cnvc [dot] org . I am particularly interested in suggestions about how the meeting could be run even more effectively in the future. In addition to other ideas or proposals about strategies. Again many, many thanks to Nadine for your translation, to Elin for all the typing I saw her shaking her fingers a moment ago, to Pan for his help with technology, Louise for your help with translation, and for everyone for taking the time to participate with us.
Gail Taylor
 
And to John's patience with technological mayhem this morning!
Margo Pair and Valentina Rosenberg
 
We want a joyful end!
The Participants Singing - Zie est beautiful!

The meeting was convened at 10 AM MST

The meeting was adjourned at 12:00 Noon MST

Further Thoughts placed in googledoc and/or sent to Elin Skappel via email

A: Ease In Connecting, How the meeting could be run even more effectively in the future:

From Anne Bourrit:

To respond to John’s question about how to improve meetings like the ones we just had yesterday and today, I’d say that my preference would be to alternate meetings where we have a sense of the internationality and the expansion of our network (like what I experienced during the first part of our conference call on Nov. 14: the priority is put on connection during check-in and then only one single topic is being dealt with) and meetings with much smaller groups (selected for example by language – it would save the time needed to hear a translation which doesn’t concern all); the same questions would be asked to each of these smaller groups. Then everyone would receive the transcript of what has been said in the other groups.
  • In the global meetings we would focus on needs like connexion, togetherness, inspiration, mutual support in realizing how many of us are committed everywhere, etc.
  • In meetings with a much smaller amount of people, we would focus on ease, effective use of time/energy, clarity and empathy, etc.

 

From Noam:

I would prefer talking, as it is easier for me to connect and explain, but I will try to do it via email, and hope for the best. Regarding conference provider I would suggest to move to talkshoe, the current provider freeconfrencecall has European numbers, but they are extra cost numbers i.e. high toll. I am able to provide experimental free skype access to talkshoe + 1800 i.e. US toll free number. Pan knows all the details. Regarding translation, I would suggest that using the upcoming NVCmessenger any transcription taken down, will be automatically translated into different languages via goggle translation service. Another suggestion is to have simultaneous translation i.e. the translator will only be heard by the one they translate to. and communicate with the group via chat. I'm not sure, I was able to clarify my suggestions, let me know if you find them understandable?
Warmly,
Noam

From Louise Romaine

An idea for more ease during conference calls IF people can call in at the same time as having a screen in front of them: for exchanging information in a written format: translation could be done simultaneously in writing via instant messaging like on Skype so everyone is also logged on a Skype conference call with sound off English-speakers get translated into various languages via IM and non-English languages get translated into English Can forsee that speed might be more of a problem and I imagine there are ways to signal that to speakers... Admiring your patience with technical hitches during the call today...
Warmly,
Louise

B: Other feedback, strategies, etc.

Proposal from the French-Speaking Network (via Martine Marenne):

1. Review our financial and economic system

Our intention is to position the Worldwide Network in a dynamic of offering of services and/or trainings for the service of the community :

    • Creation of a special currency for the community (the WE’s), which recognize the investment of our members, a group for the benefit of the community. For example, translation of document, participation to workgroup on certification,…
    • Creation of a programme of continuating education for certified trainers, supported by the Worldwide Network (Marshall, Robert Gonzalez, Anne Bourrit, enz.)
    • Creation of a education path toward certification inside the WN, and not outside it (New way to be together, way to finance the community)
    • Creation of an Institute (education place which guarantees the transmission of the process of Marshall)
    • Initiation of new projects supported by the WN with the social change as objective, and assuring their funding (by the creation and the financial support of a team of investigation of concrete projects)

2. Proposal to cocreate an common education path to certification

At the moment, such a path doesn’t exist at least in the French Network: several trainings are given outside the Network. We suggest to elaborate a common definition of the certification (including the spiritual dimension, the commitment to social change, and a commitment to the CNVC network).

    • What is the sense of the certification (reflection done by the RF-CNV, and ready to share)
    • Definition of it with concrete objectives
    • Definition of a education path (accompaniment of a group of candidates, during f.ex. 3 years, in the name of the Network)
    • Define the role of godfather and godmother in terms of commitment (elaborate a specific training for those persons)
    • Assure continuating education of certified trainers.

Concretely, set up a schedule for all those different points and organize the time of meetings and exchanges. A lot of documents are already available and we are ready to offer them as a base for the thoughts.

3. Create a circle of pioneers to train other networks

Those pioneers could support proximity circles, for ex. French Network supporting German Network and rec.

 

Fundraising Ideas : (From Barbara Larson)

1) Our team (PSNCC) invested in the Benevon System, a mission driven, sustainable, relationship based fundraising system used successfully by The Freedom Project and very successfully by BayNVC. http://www.benevon.com/

2) We also came up with a fundraising system a few years ago that we haven't yet tried. We called it NVC-in-Action, and Pan might have some recollection of it. It could be implemented and integrated at the regional and international levels. It's mission driven and passion driven, and includes education and support for creating and implementing powerful, successful projects including:
  • support to create a working project team,
  • support to define observable/measurable ends,
  • support to create a budget,
  • support for how to manage a project,
  • support for synergizing with other projects/people,
  • and support to write up the project details so that each project can attract funders who are excited about that particular project.

At the regional team level, each team who wants to would have a fundraising circle whose service would be to administer the Regional NVC-in-Action Project, (NVC-in-Action is itself a funded project,at the regional and international level) If the project were international in scope, it would go to the International (CNVC) NVC-in-Action Project, and would attract international investors.

This is a brief description, and if anyone sees any possiblities with this direction, we can dig into our files and share more details. And, it does need more work to figure out who makes what decisions and how, and how the local and international fundraising would complement each other.

3) Doug and I have been creating and implementing a fundraising system for trainers and local teams that involves nvc trainings. We support a community organization (usually a non-profit) to organize a 1 1/2 day NVC Intro, which we provide. We also provide templates of PR ideas. That organizing organization invites other community organizations to participate by inviting their members,board,constituents, & supporters to the Training. The organizing organization receives 30% of the total $$ donated by all participants in the training. Each participant indicates which organization they would like their $donation to go to, and that organization receives 50% of their donation. The training team receives 20% of the total training income, and can donate what ever they want of that to their local team. Some benefits of this as a fundraiser is not only the generation of money, but the NVC education/inspiration received, the authentic connection of members of community non-profits, and the widening circle of nvc influence.

4) Of course, making people aware of ways they can contribute at each IIT and NVC training in a systematic powerful way.

PROVIDE FEEDBACK

To provide input or feedback to the Board, please use one of our feedback forms:

  • If you want the input you provide to be immediately accessible by other members of our community, please use the form labelled "Public", which is located at
  http://spreadsheets.google.com/viewform?key=p6HBFi7KGIunfDcZAl7RIEg.  
  • If you would like your input to be visible only to the Board, please use the form labelled "Private", which is located at
  http://spreadsheets.google.com/viewform?key=p6HBFi7KGIumNAcd-FNDVUA.  

Both of these forms are available at any time from the bottom of any page of the CNVC website (www.cnvc.org) by clicking on the link "Provide input/feedback to CNVC Governance Teams".


Board of Directors Minutes 11/15/08 - In Person Meeting

In attendance:

Board Members:

Gail Taylor – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President (by phone for most of the meeting)
Valentina Rosenberg – Board Treasurer

Not Present:

Eduardo Montoya – Board Member Applicant
Stefan Wisbauer – Board Vice-President (parts of the meeting)

Observers:

Georgina Forbes (US – Vermont), Glenda Mattinson, Communication Coordinator (Canada – Ontario), John Stevens (Canada – Ontario), Noam (Israel), Pan Vera, IT Coordinator (US – Vermont), Susan Livingston (US – Virginia).
Facilitator: John Buck
Notetaker: Elin Skappel

Meeting with NVC Regional Leaders

Present for this Agenda Item:

Board Members and observers as mentioned above, Anne Bourrit (Switzerland),

Barbara Larson (US – Washington), Isolde Teschner (Germany), Katherine Singer (Korea), Martine Marenne (Belgium)

Translators: French: Louise Romain (France), German: Nadine Helm (Germany)

Minutes:

  • Transcript of this meeting is available in the document Minutes 11/15/08 - Board Meeting with Regional NVC leaders - Part 2
  • A spreadsheet that analysed and categorized the issues and questions and opportunities addressed yesterday was distributed to the participants.
  • The topic for today’s meeting was Strategies; how to achieve or move towards the goals proposed by the participants.

Addressing Topics from the Meeting with NVC Regional Leaders

Decision:

  • To meet needs a) for the international community to be heard, b) to increase inclusion in Board Decision Making, and c) to help more effectively disseminate Board concerns, questions and information out to the global population, the GCC (Global Community Circle) Representative to the Extended Leadership Team Forum will also be invited to sit on the Board.

Decision:

  • The conversation with the international community such as we had at this meeting will continue to be a practice at Face to Face Board meetings. In addition, at two regular teleconference meetings per year, there will be a three-hour Board meeting at which one hour will be dedicated to communicating with people representing NVC groups.

Action Item:

  • The Board’s decision to invite a representative from the GCC to sit on the board will be taken to the GCC for discussion. The GCC will propose the length of term.

Term: The term will start when the GCC representative is available to participate.

Topics To Consider For A Possible Global Strategic Plan

  • The Board started to outline the topics that it would like to invite NVC groups to provide input on, to start exploring an overall NVC Community Strategic Plan.
  • This material appears in the following document which has been forwarded to Board members: DRAFT v2gm NVC Community StratPlan Topics 20081115.doc
  • To avoid confusion, this material will be shared with the rest of the NVC Community when the Board comes to agreement on the list of topics.

Future Agenda Item:

  • Strategic Planning : Items from Saturday November 15th, 2008.

The meeting was convened at 9:30 AM MST

The meeting was adjourned at 5:00 PM MST

PROVIDE FEEDBACK

To provide input or feedback to the Board, please use one of our feedback forms:

  • If you want the input you provide to be immediately accessible by other members of our community, please use the form labelled "Public", which is located at

http://spreadsheets.google.com/viewform?key=p6HBFi7KGIunfDcZAl7RIEg .

  • If you would like your input to be visible only to the Board, please use the form labelled "Private", which is located at

http://spreadsheets.google.com/viewform?key=p6HBFi7KGIumNAcd-FNDVUA .

Both of these forms are available at any time from the bottom of any page of the CNVC website (www.cnvc.org) by clicking on the link "Provide input/feedback to CNVC Governance Teams".


CNVC Board of Directors Meeting With NVC Regional Leaders Day 1 of 2, Friday November 14, 2008 10:00 A M-12:00 Noon MST

CNVC Board of Directors Meeting With NVC Regional Leaders Day 1 of 2, Friday November 14, 2008 10:00 AM-12:00 Noon MST

In attendance:

Board Members:

Eduardo Montoya – Board Member Applicant
Gail Taylor – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President
Valentina Rosenberg – Board Treasurer

Participants:

Anne Bourrit (Switzerland)
Barbara Larson (US – Washington)
Dominic Barter (Brazil)
Glenda Mattinson (Canada – Ontario)
Godfrey Spencer (UK)
Inbal Kashtan (US – California)
Irmtraud Kauschat (Germany)
Isolde Teschner (Germany)
Jerry Koch-Gonzales (US – Massachusetts)
Martine Marenne (Belgium)
Miki Kashtan (US – California)
Nadine Helm (Germany)

Observers:

Georgina Forbes (US – Vermont), John Stevens (Canada – Ontario), Noam (Israel), Pan Vera, IT Coordinator (US – Vermont), Susan Livingston (US – Virginia).
Facilitator: John Buck
Notetaker: Elin Skappel

Announcements & Administrative Matters

  • The agenda for today: 1. What opportunities and issues do you see for the NVC community, looking into the future?, 2. Questions for tomorrow’s meeting, which focuses on specific strategies.
  • A Google doc was provided where the participants could enter additional questions. These questions have been added to the end of this document.

Check-In

Robert Gonzales: A little nervous around the smoothness and ease that I am hoping we can have around this connection. A sense of real hopefulness of this representing the next step in a kind of real all-inclusion with the NVC Global Community and our movement forward.
Martine Marenne: If you speak slowly I can understand, I hear your voices as if they are very far away.
Margo Pair: Greetings! My heart is filled with joy and a childlike anticipation. Life is so precios to me. Hearing your voices is so precious. Nonviolent communication is a beautiful avenue that assists me in connecting with everyone. With joy I look for our growth together.
Gail Taylor: Hearing all the voices and translation to different languages I am so full of joy and hope for what this can mean for connection and inclusion.
Marshall Rosenberg: I am feeling very exited about a meeting we had last night, and it stimulated a lot of things that I am hoping we can get into today.
Valentina Rosenberg: I am feeling butterflies in my tummy for the excitement in hearing your precious voices. And enormous appreciation and gratitude that we are finally connecting together as a team, with connection, integrity and love.
Eduardo Montoya: I am a little confused because I can barely hear you, but feel warm and very close to you somehow, words don't seem to matter that much.
Anne Bourrit: Hi everyone, I am feeling deeply moved that we are together trying to connect, and at the same time I am feeling amazed, and amused, that we are trying to connect in such a way, for me it is such a challenge to connect on the phone when we are such a number of people.
Barbara Larson: My heart is beating fast, excited, feeling a lot of gratitude that we are living our value of hearing everyone and connecting with everyone's hearts.
Irmtraud Kauschat: I am very excited about being with all of you, I am looking forward to more connection for working together.
Jerry Koch-Gonzalez: Pleasure to be present in this community, hopeful for the hope of inclusion with the CNVC.
Martine Marenne: I'm like Valentina, very touched to hear everyone's voice, deeply moved by the connection
Miki Kashtan: I am heartened to see concrete tangible way in which our voices can be heard, I have some cautions hopefulness about what the outcome of this can be, and gratitude for everyone for making this happen. I want to express gratitude to John for facilitating this translation.
Dominic Barter: I'm very glad to hear all these voices, enjoying that we are all here together. Inside me there is a fluctuating level of confidence in investing my time in this, but am aligning myself to everyone's enthusiasm and looking for concrete examples that there is a shift in the direction that we are going. This comes from the amount of care that I feel for this work and this organization, and these people.
Isolde Teschner: I am happy to be with all of us and hear all the voices, fortunately I know some of the voices, my wish is to someday meet you all face to face.
Glenda Mattinson: I am also very happy to hear the voices and the increased sense of inclusion, and the wisdom of many people. Holding in my heart the ones who are not on the call who also have wisdom to offer.
Inbal Kashtan: I am very moved to be back from the nearly dead, and have being here after being sick, and mostly out of connection with a lot of things. Have the quality of coming back to life, very touched to hear so many voices and be part of this right now.
Susan Livingston: Overwhelmed and in awe of the competence of the translators and the patience of those waiting for translation, amazing to me and very glad I came even though I can't stay.
Elin Skappel: I am very happy to be here.
Pan Vera: Really happy to be here and happy that we are connecting with people all over the world, and happy that Eduardo can hear us.
Godfrey Spencer: I am really thrilled to be on this call, this is like a dream come true, that we can get beyond the language barrier and have more inclusion, I am happy to think that this is just the beginning and that there will be so much more.
Nadine Helm: I am also really excited and happy to be here with all of you and to connect with you and also to be in service and contribute through translations.

What opportunities and issues do you see for the NVC community, looking into the future?

John: What opportunities and issues do you see for the NVC community, looking into the future? We need a vision and a strategic plan for the whole NVC community - that can be structure, that can be other issues.
Barbara Larson: I think the basis of our greatest opportunity is the ability to do what we are doing now, which is hearing every voice, staying connected with our intentions that we all have of hearing everyone's needs. I guess the issue is how to do that.
Glenda Mattinson: For me, the key - both opportunity and issue - is awareness for particularly NVC groups within CNVC Governance and around the world, to be aware of each other and be aware of what each other is doing.
Irmtraud Kauschat: For me there are two things, one is about structure, I really would appreciate to have regional centers, working together all over the world, so we are closer to everyone's voice. And then I also would like to go deeper into NVC to develop more trainings for certified trainers who have been sharing NVC for a long time, and to share NVC in countries and continents where people do not yet have the opportunity to get in touch with NVC – Africa, Asia, South America. That would be the most important issue.
Isolde Teschner: It is obvious that we are all one, united through our compassion, and we need to be aware that we can only change things together. I hope that we can decentralize things, make our decisions more regional, confident that this would help with the language, that there would not be a language barrier anymore, and that then within NVC the cultural differences could also come out more. Need trust from CNVC and less superintendence and more trust from everybody that the regional centers could make decisions on their own.
Martine Marenne: In fact, for me the future is recognition of the regional centers working in alignment with the CNVC. And the regional centers should really be able to take on the NVC tasks and operate locally. And this is going to happen on I hope two levels, strategic positions will be taken together between the CNVC and the local teams, and then to have a clear definition of the autonomy of the regional centers. And I really hope to create a world wide structure where the decision making is shared.
Jerry Koch-Gonzalez: I'm feeling comfortable with what has been said, the sense of growth is great and the desire to walk our talk with a greater sense of partnership, organization, as it has been spoken about regional centers.
Miki Kashtan: I just want to acknowledge that there is a lot of internal pressure that I feel whenever it is my turn to speak, and I somehow imagine that it is true for all of us as it is so precious. Opportunities and issues - I am thinking at this moment of three things. One is to get more clarity than we have now about the distinction between an organization that supports Marshall and an organization that supports NVC and the NVC community worldwide. Within this, I want to have a lot of clarity about how the organization is going to get ready for being able to function once Marshall is no longer working. The second piece that I see is working out our relations, decision making, transparency, within the organization, I see this as the piece for me that needs the most immediate attention. The third is how to shift from North America based organization to a global organization that proactively works to support countries and communities with fewer resources to have access to the goodies that we have to offer. Within that, the two primary things that I see are translation, which I notice is being worked on and is a priority already, funding for work outside North America and Europe, and a way for the richer centers to be able to take on mentoring, training, funding and caring for the fledgling NVC groups in other countries.
Dominic Barter: I feel encouraged and aligned with a lot of what has already been said, want to add the pieces I haven't heard so far. The opportunity that I see is the ability that NVC gives us to create different systemic models for caring for basic needs for human beings. To be as effective at meeting people's needs in real world situations as we currently are at giving workshops. And therefore to speak to people who are unlikely to come to NVC at the moment, due to their belief structure not being clearly to them in harmony with how they see NVC. And the issue that comes up for me here is how can we expand in our ability to reach vastly increasing numbers of people, while at the same time deepening the self understanding of what we are doing individually. My vision for the community we increasingly give away our material and teaching, and receive the resources and support from the community because of the changes we are creating at large. This seems to me to be calling.
Anne Bourrit: I'm happy and moved to hear what others say and feeling in alignment with most of what I've heard; would like to say I see an opportunity in the current world crisis, the fact that we have more than one experienced trainer, several, dozens of trainers who have eight, ten, twenty years of NVC experience and this creates the ability to create a collective intelligence. About the issue for me I would say that my main issue is for us to walk our talk, and use what we so cherish among ourselves in our meetings, I am sure we use it beautifully in our workshops but not always by ourselves. Also the way we exchange information about each other and the way we get to know each other, other than abstractly.
Margo Pair: I appreciate what has been shared, opportunities facing us, to jointly identify values that we hold, and the connectiveness that we would like to nurture, that supports the community, a sense of "we". A sense of we that values autonomy and the individual, supporting circles and community within our geographic region, with the knowledge and support of being connected to the global community. As we actively engage together with shared understanding, decision making and responsibility, to share NVC with those that are curious.
Eduardo Montoya: Issues and Opportunities - So often they are the same, for me it is where I am, using NVC, very much a person finding a way to share the vision of NVC throughout the NVC community and the whole world. So that the individual, the regional NVC, all share the same vision and I see that as a great challenge and a great opportunity, but also difficulty. I'm hopeful and I am very moved to hear everything that has been said, and feel very aligned with many of the things that I have heard, but that is my main feeling of concern, how can we manage to share and to align our views and our mission.
Robert Gonzales - As I stepped outside for a break quickly, I got in touch with a sense of deep vulnerability. I have a happiness and a deep appreciation about what everyone have shared so far. The main opportunity that I see here is for actively, consciously stepping into a co-creation process. And there are two levels where I can see this activity take place. One is on the inner level, both individually and collectively. That we are able to go individually into our deep individualization, our deep heart, and align that with the deeper heart of the whole. So this takes place in some kind of invisible place when we meet. When we do this, we are aligning our life streams, our life energies. And with that I sense that magically or in some way we can co-create the structures that everyone is talking about. Structures in the network are the form where I see this vision take place. They all have characteristics. There is a notion of shared power here, sharing the power of our lives, the power of our needs. And how that manifests into manifesting the structures and regional centers on a global scale so that we become a global entity. And I want to emphasize what I heard from Dominic, that I really loved - a kind of inclusiveness of everyone. I'll just leave it at there because it would just be repeating what he's saying. There is more, but I'll keep it short.
Valentina Rosenberg - I feel very honored to hear all that I've heard, it really is nurturing my soul, what is alive for me right now from hearing, is that I am deeply learning from our past mistakes within our organization, and if we can continue to be consciously present with the power of love, versus the love of power, I am confident that we can all heartstorm strategies together, to address these issues and concerns from all that have spoken, along with the rest of the network who have the same needs that we all do. And with trust and hope and faith, also confident that we can integrate and nurture the aliveness of our needs for unity, peace and connection with community as one, as what Isolde has mentioned earlier.
Marshall Rosenberg - I like very much what has been beautifully said by others. For example I would like us to make movement towards autonomy and interdependence as an organization, where the local groups and the central coordinating groups are working that out so that people have the power they want. And at another level I would like us to do a much better job at living the process with each other! I hear a lot of pain being expressed as I go around, but it's often not expressed in a way that I see in harmony with our process. And it's not expressed to the person who the person is concerned about. To put in street giraffe - there's an awful lot of badmouthing going around! In jackal, and not real compassionate connection with people who we have something to communicate about.
Gail Taylor - I hear deep global yearning for growth, transparency -- for more stable, predictable, easy structures - for access. My sense matches Robert and Marshall: co-creation, alignment in hearts first as we walk our talk, which organically gives rise to structures that provide easy, predictable access - across all initiatives. Ex: greater access to global trainer certification for autonomy. Ex: greater access (bottom up and top down) for voices to be received and integrated. Ex: more response mechanisms to show where voices were integrated. Ex: easier global access to materials....etc. So I'm grateful to Robert and Marshall for how they spoke to the co-creation and heart-connection that then gives rise to the structures for access.

Questions for tomorrow’s meeting, which focuses on specific strategies.

Strategies - preparing for tomorrow's call

John Buck: This completes the first round of thinking. When we talk tomorrow I would like us to share ideas about how to move forward, with as specific ideas as possible. And my first thought in laying that ground work, is what we are going to do tomorrow. Perhaps the word for tomorrow might be "Strategies". In the half hour that we have left, can we think a little bit more deeply about the theme that I heard most, which was the structure of the movement. What points must our points about strategy cover? And I'm hoping everyone can list them in very short phrases. So for example, if we had a regional center, how would we make it sustainable? And I am not looking for strategy now, but needs.
Dominic Barter: Quickly round up the questions for tomorrow's session?
John Buck: Yes, that's it.
John Buck: The questions focus particularly on regional structure.
Barbara Larson: I was with you until you said have a regional focus...
John Buck: Then let's leave it with: What are the questions for tomorrow.
Barbara Larson: How can we create easy and accessible information sharing systems, like the internet? How can we access and share financial and other resources? And how can we come together and cross-pollinate and share our evolving consciousness? So that it can "live" us.
Irmtraud Kauschat: One of the questions for me is how we can create a community where people also long to contribute financially. And also, how to include people and our vision mission and aim so they really enjoy being with us, and support for example training in different parts of the world. How to create regional centers so it would be joyful for those working at the center, and for those who become members. And this would for me mean to have decision making probability on a regional level, for creating projects and other things that I would like to co-create.
Isolde Teschner: Certification - I would like to have more progress and develop it further. And find the fitting assessors for that task. And to include these issues that we just spoke about, spirituality and social change, and include this in the certification process. And my question is, can we also do this in the regional teams?
Jerry Koch-Gonzalez: I guess for me the core question is about structure and how do we provide structure for the mutual influence between local, regional, international centers, for decision making not just input. And I would add the question to John - gave us an example, I can understand how CNVC have the finances, and how individual trainers, but how do we sustain financially regional centers?
Martine Marenne: For me, when Robert asked us to think about structures, what I see is setting up a system where we honor our shared ideas and protect our shared values. And the second item that I would like to contribute, how are we going to fund the organization, individually, regionally, world wide level, this seems to me to be a key issue.
Miki Kashtan: I'm once again scared, and I want to say in the hope of both helping myself calm down and helping other people hear me with more tenderness, that is my hope. The questions that I want to bring up specifically has to do with - and I am not quite sure how to say this - I am imagining what it is like to be Marshall, to have created this process, to have such a deep desire to make this process available widely, and to have such care for the integrity for which that is done. I imagine - and I draw of my experience of having co-founded much smaller organizations, but I still have some connection with that - that it would be very difficult to trust other people to do that when the other people are not even known. So my questions that I want to consider is, how to do all of this in a way that Marshall can sufficiently relax into letting go. Because unless Marshall trusts what happens, I don't see that a structural transformation can actually materialize. I hope Marshall that you can hear the love and care in what I saying and not criticism because I'm not holding any. And I actually, for my ability to relax, I would like to hear if Marshall is willing to respond if he is hearing any criticism.
Marshall Rosenberg: I am not hearing any criticism, but I'm not clear at all on what you're talking about.
Miki Kashtan: Thank you I am satisfied for the moment.
Dominic Barter: I would like to thank you John and the other people on this call. There are so many different little pieces coming up for me, would like to know if there is some online form where questions can be posed for tomorrow.
John Buck: We will create a separate googledoc, and share with everyone.
Dominic Barter: What kind of support will be needed for the people who will make this decision about going regional, for the people who will live with the disasters and miracles that will come of this.
Anne Bourrit: I don't have much juice during this round, because I would have preferred to stay with what people have said before, and reflect on spontaneous ideas and answers. The only idea that came to my mind is the idea - I would like to see which ways we can imagine in order to help us live more of the process among ourselves than we actually do.
Glenda Mattinson: There was a moment that happened earlier, when I was feeling quite troubled. We are the process we value, value connection as the place to start, and I heard Miki that your need was met but I was not sensing connection in that moment between you and Marshall. And I have been given information that there is a call scheduled between Miki and Marshall, Marshall is that the strategy that you would prefer to create connection with Miki about what you just heard?
Marshall Rosenberg: That is OK.
Glenda Mattinson: My need for connection to this information was not being met, that is the only piece that is alive in me in this moment.
John Buck: That completes the round of people on the call, Dominic can you repeat your vision for the document for that you would like to see developed?
Miki Kashtan: I think I understood what he meant (Dominic dropped from the call). My understanding is that Dominic wanted to have the questions that had already been said and an opportunity to add more questions when people have had more time to reflect, and that this could go into the meeting tomorrow.
John Buck: We'll copy the text that Elin has been typing today into the new google document, and then people can add questions and thoughts in preparation for the meeting tomorrow. Is that your plan?
Dominic Barter: Yes.
John Buck: We won't check out today and but do that tomorrow, but thank you to Elin and Dominic and Nadine for your translations! Great appreciation. That is all for today, we will commence the call at the same time tomorrow.
Dominic Barter: I also want to give thanks to John for the facilitation!

The meeting was convened at 10:00 AM MST

The meeting was adjourned at 12:00 Noon MST

Additional Questions Placed in the googledoc after the meeting

From Gail Taylor

For easier clarity - inviting us to ask questions pulling from outside each of our own "boxes of experience" - 1. Globally, what systems are NVC community groups using now that are working? What are our best practices so far? 2. Outside of the NVC community, on each topic, what structures are already working elsewhere that we might borrow from? 3. How can we best surrender ourselves to the Spirit of the process and allow best strategies to emerge from our heart's vulnerable opening to inspiration, rather than thinking up solutions out of tension? (and with Fun!)

From Robert Gonzales

Before we create or co-create a structure for global organization, how do we identify the elements of this organization? My perspective is that the body of NVC trainers is the primary entity for bringing NVC to the world; how do we create and support ongoing training for trainers, and provide support for the trainer certification process and assessment process?

From Margo Pair

How do we identify the elements of this organization and the different categories within the organization? The first thing that comes to mind is sharing NVC, the second is the organization/circles. How to work together in the spirit of community and not competitiveness?

From Stefan Wisbauer

One of the themes, not surprisingly, was the longing for connection - regional entities. One thing that would be very helpful aside from longer term reflection (do not rush this): there is a need for careful reflection. There would be a lot of practical things we could do in the short term - GCC participation in Board meetings? One of the questions for meeting tomorrow, things we can do quickly to create a connection that everyone is longing for.

From Marshall Rosenberg

How do we identify the elements? I don't know what groups exist. For me, it is very important to follow up the question that was raised this morning: How do we get the people out there more connecting to us? I would like to connect, but I have no idea where we have real functional circles, and less functional circles. Clarifying that would be very helpful to me. Then, we also have another group besides this group, and the local groups: small sects that work together. I don't see them with any particular group, but they are their own team, and I have no idea. I started off this morning mentioning, that when I was called on this at one time because people don't know where I am and how to get hold of me and what role I have. Now there's four or five teams like this. Are they alone? Are they checking with the local groups?

From Valentina Rosenberg

How can we support one another regarding our communication and connection with decision making along with the clarity and direction we want for our global growth? Are we deeply checking within our hearts the depth of our motives, values, intentions and our caring for one another, especially for our vision and mission? Are we on the same page with all of this? We can definitely put all of this together - lots of wonderful ideas. I would like to understand and have clarity on how that is going to become alive for everyone, clarity of directions, are we on the same page? I heard a lot of strategies and ideas, but I want to be able to connect on a heart level in decision making, priorities, and clarity of direction. Which priorities do we start with, and who, when, why, how many?

From Stefan Wisbauer

Building on Marshall's point, we need this map of the NVC world, including circles, projects, interest groups, and it would be really great tomorrow in that conversation to find smart ways of using online tools and the website, and as soon as possible send a note out to the network: You have a space where you can update and declare that you are a group, join a group, adjunct to that group. It would be self maintaining; that would be such a great thing where so much could flow. That would be critically powerful tomorrow - a big longing that everyone has. How can we create a self maintaining online space to map circles, projects, and interest groups worldwide?

From Marshall Rosenberg

What are you celebrating, that you want to share with others that may be wanting to share the same thing? What isn't working and what is your request in this relationship? I have a newsletter that I would like to share in this type of forum, and ask questions about what people are requesting from us.

From Barbara Larson

(I wish we had an artist creating a picture we could all experience as we speak.. I'm not an artist, but as we spoke this morning, I drew pictures of what I hear emerging, and I imagine others do the same.) It seems to me like what is wanting to emerge is something like Bridget envisioned: a decentralized power- and resource-sharing global network organized around our CNVC mission and vision, and a training/support organization for Marshall. Is that true, and if it is headed in that direction, how can we compassionately and skillfully support that?
If CNVC is evolving into two organizations (Global and Marshall's):
1) Who will make what decisions and how in our global (CNVC) and regional networks/organizations? (Use the Sociocratic model that's developing?)
2) Can we decentralize certification and ground the whole process in what needs does certification meet?
3) Ditto Stefan's question: How can we use the internet for individuals/groups/circles to continually map "what is" in the world of NVC.
4) How can we use the internet to become an accessible, inclusive hub of connection and support sharing of needs, ideas, projects, best practices, requests, celebrations, and resources? (Maybe drawing on the rich "World Project" started a few years ago.)
5) How can we create and share financial and other resources among centers/people aligning with our mission?
6) How can we meet face to face, regionally and globally, to do #3?

From Miki Kashtan

I put in a question last night, and it's gone, as is #5 from Barbara. This is disconcerting. Can someone look into it? I will now try to reconstruct it. My thought was about a way to engage with the "sticky" issues such as regional centers, power sharing, decision making, transparency, etc. The idea is to take one of the topics that has been controversial in the global network and explore it as a case study. I could see one of at least five that would work for this: certification, trainer fees, translation, funding, and materials. The purpose of the engagement would not be necessarily to resolve the issues around the topic itself, but only to serve as a way to get more deeply into the issues. So, for example, if the topic of certification is chosen (my favorite candidate, but any will do), it immediately touches on questions of who decides, with whom, and how; what are the limits of what regional centers can do; how is the network related to the CNVC governance; who has the power to make choices about certification and to carry them out; where is budget going to come from; etc. It's the engagement with the latter questions that I am hoping will take place today, not so much the specific topic. I hope this was clear; I had it better before. Wish us all much success today as we go into our annual fundraiser (the reason Kit and I won't be on the call today).
(Comment to Miki from Elin Skappel: When multiple people edit a google doc at the same time, there is a risk that when someone saves their version it may override other simultaneous contributions. It is a problem that I do not enjoy encountering, and definitely something we want to keep track of when multiple people are contributing at the same time. I am sad that this became an issue in this document. Maybe in the future we would rather use a google spreadsheet for that purpose as there is lower risk of this to become an issue with spreadsheets.)

From Noam (Israel)

I feel excitement and joy being able to bring my words to you.I have heard yesterday a deep need for connection of CNVC and NVC people. I envision the NVC community as an organism with CNVC as the heart of this organism, pumping blood, enabling all the cells to be interconnected with life energy.How can CNVC, become more relevant to people's lives?

One symbolic issue which I recognize in making CNVC perceived by me as unapproachable is manifested in the new feedback form declaring that "We regret that it will not be possible to provide individual responses to input." For me, it means that there is no flow energy, but a one way street. It does not meet my need for communication, acknowledgment or even the simple knowing that my feedback is considered. I wish for more then "every voice heard" - I want deep, meaningful connection with every voice. How can CNVC create such an ongoing meaningful connection with each person wanting to have such a connection?

I recognize that CNVC staff and teams might be overwhelmed. At the same time, I think that if we value connection, we can find strategies for this connection to be created, I would be willing to wait for a few months for a response. I also think that more people would be willing to assist CNVC teams with aggregating feedback and connecting with the feedback creator. How can CNVC harness the need of NVC people to contribute (meeting it at the same time) in order to achieve its goals?

I was moved hearing Miki Kashtan talking about funding and mentoring - training for fledgling NVC groups in other countries. I was thinking of Yinhua Ruan, whom I met visiting China. He recently translated "the language of life" to Chinese. For many months of work he got $1000 which is slightly more then he needs for one month. Yinhua's heart and soul are into spreading NVC in China, and he really needs funding and mentoring in order to establish that and have financial safety for himself and his wife. How can CNVC structure a way for Yinhua, and other people like him to get the support they need in spreading NVC either from CNVC or NVC centers?

From Irmtraud Kauschat

Hi John, as i need to leave right now and won't have internet access and access to an affordable phone tomorrow I want to accept your offer and send you my contibution to tomorrows meeting:
[11/14/2008 2:24:12 PM] irmtraud229 says: - As for Regional Centers: for them to be sustainable the need recognition and trust from the Board as well as from the NVC community. I imagine the centers being connected with each other on a continental level and the continental centers sending representatives to the board and the board sending coordinators to the continental centers. I imagine the regional centers having power in decision making on their level in harmony and in the range that the global center creates togehter with the continental centers. I imagine that when people have a voice and influence in the "politics" of "their" center - for example to create NVC projects, to support these projects financially, for example to create a certification process which meets their needs for cultural identity and at the same time the frame of the global comunity, they might also be willing to support the organisation financially with more joy. These regional centers might be able to raise funds the US based prresent Center would never have access to, so I guess there might be more funds availabe than there are right now. The regional centers might also be able to help language communities grow together and so there would be more power in spreading NVC when we are working togehter with joy. There might be also be partnerships developing between centers in the north of the globe and the south, aslo creating personal connections / firndships between NVCers. I am going to stop here, because I am somewhat tired and have a 2-hours drive ahead of me.
 

Board Minutes 11/14/08 - In Person Meeting,

In attendance:

Board Members:

Eduardo Montoya – Board Member Applicant (10:00 AM – 12:00 Noon – by phone)
Gail Taylor – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President (by phone for most of the meeting)
Valentina Rosenberg – Board Treasurer

Not Present:

Eduardo Montoya – Board Member Applicant (parts of the meeting)
Stefan Wisbauer – Board Vice-President (parts of the meeting)

Observers: Georgina Forbes (US – Vermont), Glenda Mattinson, Communication Coordinator (Canada – Ontario), John Stevens (Canada – Ontario), Mercedes Frace (US – Florida), Noam (Israel), Pan Vera, IT Coordinator (US – Vermont),

Facilitator: John Buck
Notetaker: Elin Skappel

Meeting Schedule Over Next 18 Months

Proposal: Week-of-the-Month Based Meeting Schedule Starting 2010

Observations and Needs:

  • The current base schedule for the Board Meetings are the first two-digit Wednesday of the month. This sometimes falls on the 2nd week and other times on the 3rd week of the month.
  • The GCC, LT and Educational Services Teams have set schedules for a set week/month for their meetings (i.e. Monday of 3rd week of the month). Some of these groups would like to be able to coordinate the scheduling of their meetings relative to the Board meeting.

Needs:

  • Consistency and ease in planning meetings for other CNVC teams.
Proposal: Starting 2010, a consistent schedule is set based on the week of the month

(e.g., 2nd week of each month) Action Item:

  • The Admin Team will take the time until next meeting and consider how a Board Meeting Schedule based on a set week per month will work for Marshall’s schedule.

Future Agenda Item:

  • Global Calendar accessible through the internet to facilitate schedule coordination between the Board Members and CNVC Teams. (December Board Meeting)

Meeting with NVC Regional Leaders

Present for this Agenda Item:

  • Board Members and observers as mentioned above, Anne Bourrit (Switzerland),

Barbara Larson (US – Washington), Dominic Barter (Brazil), Inbal Kashtan (US – California), Irmtraud Kauschat (Germany), Isolde Teschner (Germany), Jerry Koch-Gonzales (US – Massachusetts), Martine Marenne (Belgium), Miki Kashtan (US – California),

  • Translators: French: Godfrey Spencer (UK), German: Nadine Helm (Germany)

Minutes:

Admin Team Report (Margo Pair)

Decision:

  • The Board joyfully accepts the Admin Team report and express deep appreciation for all the work that is being put into making CNVC able to support a global operation.

Educational Services Team Report (Valentina Rosenberg)

- Valentina Rosenberg sent via email a report of the Educational Services Team progress and meetings. A letter is also in process to be sent out to the network, with news and updates of what is happening within the Educational Services Team. Decision:

  • The Board accepts the Educational Services Team report with gratitude for all the work that has been done to create a collaborative process for certification and look forward to further growth to come.

Scholarship Committee Membership Observations and Needs:

  • The committee has consisted of a Board Member (Jori Manske), Admin Team Member (Valentina Rosenberg) and Gary Baran up until now. Jori Manske and Gary Baran’s positions will need to be filled.
  • Processes within Educational Services are being re-evaluated by the Educational Services Team, and the Scholarship process is among the processes that the Educational Services Team will be evaluating.
  • Needs: Efficiency, distribution of the Board’s responsibilities to Teams closer to the particular process.

Decision:  :*The Board asks the Admin Team be responsible for appointing the members of the Scholarship Committee.

Office Report (Randy Eoff)

Decision:

  • The Board accepts the Office Report, with appreciation for the devotion and hard work that the staff put into their work.

Information Technology Report (Pan Vera)

  • IT Coordinator Pan Vera presented a slide show of the misc. areas that he is working on, including future projects.

Decision:

  • The Board accepts the Information Technology report with a big “WOW!”

Action Item:

  • IT Coordinator Pan Vera will add the Power Point presentation to the website with voiceovers.

Communication Coordinator Report (Glenda Mattinso)

  • A report from Communication Coordinator Glenda Mattinson has been provided in the meeting package. The verbal report was continued the morning of Saturday November 15th.

Decision (final consent given Sunday November 16th):

  • Each Team will share with the network the feedback they have received via the feedback forms, within the restrictions placed by the ones providing the feedback, but each team has the choice in regards to how they set their priorities, as to when, how and if they address each piece of feedback.
Term: 3 months
  • Needs: Connection and transparency for the network, efficiency and autonomy for the teams in their prioritizing and day-to-day operation.
  • Observation: When the original decision was made, August 13, 2008, only two feedback forms were in place – the Feedback on Decisions Form, and the Feedback on Communication Form. Since then, a Feedback Form has been created and linked from the website for each CNVC Team (Leadership Team, CNVC Office, Information Technology, etc.)

Decision (Saturday November 15th):

  • The Board accepts the Communication Coordinator report with deep appreciation for Glenda Mattinson’s hard work and commitment.

Action Item:

  • Pan Vera will consolidate the information on global groups into a spreadsheet and distribute to the Board.

Future Agenda Items:

  • What are the interface avenues between individual trainers and groups of trainers and the CNVC Governance?
  • What information does the Board want to receive from the Communication Coordinator in her monthly report to the Board?

The meeting was convened at 9 AM

The meeting was adjourned at 6:40 PM.


Strategic Planning Introduction

CNVC Board of Directors Meeting Day 1 of 4 – Nov 13, 2008

Attendance:

Board Members:

Gail Taylor – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President (by phone)
Valentina Rosenberg – Board Treasurer
Facilitator: John Buck
Notetaker: Elin Skappel
    • The following is a synopsis, not a transcript**
  • John: In February, it was a nice moment when Robert reminded us to connect with what is meaningful to us so that we are coming from what really matters.
  • Robert: The basis of strategic planning is implementation of the consciousness that is shared, therefore it is important to define and articulate what that is: compassionate giving and receiving at all levels of groups and organization. Most present in my awareness is that there are three levels of this consciousness: individual (I), relationship (you) and group (we). It is important to define the "we" of our organization.
What is this group consciousness? I would like us all to be clear on that, so our following planning is consistent with what that is. Unless we do that, I don't think that what we do as a group will be consistent with what the value of NVC is. Important elements are shared power, group decision-making, "power with", inclusiveness with all the stakeholders in the organization on all levels. Since I joined the Board, one of the goals I had was to create one of the vehicles: the Communication Coordinator. I think that whatever this group consciousness is, it exists on all levels in concentric circles of inclusion.
One of the primary characteristics is that every voice be given the space to be heard. Then following, on every level of the concentric circle: group decision-making. If there is a person on any level that is not operating within the idea of letting every voice be heard and move towards decision making level, then we are not living in tune with the mission, vision and aim of CNVC.
Every individual is to have a consciousness and shared vision of everyone's needs that exists in the group on every level. For me the strategic plan needs to take that into consideration. Whether it's IT, circles, Board, to include all stakeholders: organizers, certified trainers, certification candidates, donors, etc. We need to define how they can be engaged in "power with" so they can influence the organization. Wanting to remember to include all the important stakeholders in every decision we make at any level of these concentric circles. I am happy we are including certain identified leaders in the NVC community in the international call tomorrow.
A living vision in our hearts, that is where this needs to come from. Sometimes we are coming from fear or defensiveness, or from a reactive place or a place of protection; this is part of life, and I want us to acknowledge it. One of the primary elements of the consciousness is the fullness and beauty of our needs. When we do not act from lack, but when we act from fullness and beauty, we are living in accordance with our hearts. Jeff Brown was alluding to this, how are we living this consciousness.
  • John: how to stay based in life sustaining spirit...
  • Marshall: I like very much how Robert described complicated but important things we need to work on. One of the things that concern me is how difficult it is to have the connections and discussions with people, to be in harmony with our mission.
  • Valentina: I appreciate what Robert shared, for me also, I don't want to be part of this organization if we are not living consciously and that all needs are valued. What I have learned these last few months, as we are more grounded and not traveling as much, for me personally it has been painful when things have come up because we were moving so fast that we were not following through, that at the time, not knowing how to balance that because we had to catch another airplane, IIT, meeting, I am mourning all of that. At the same time learning that we can build that infrastructure to make and take the time to be able to connect with those and ourselves whose needs are not met or there are disappointment or discomfort. For me that would be an enormous piece, will start with myself to be able to not have a pattern that has been in the past of getting involved in conversations and situations and not following through. Very conscious now that I can take undertakings, and want to be very conscious to take the time, to be able to connect with the individuals that are helping us to reevaluate who we are what we are about, to really be conscious of the purposes of why are we here. Is this for the highest good of all concerned, or going for the intention because it looks really good - did I check my motives. If my heart is clear then I feel the connection with the The Divine Energy and I can walk my walk and talk my talk. Would like to spend as much time re-establishing time, making sure we have the time to continue and finish whatever was started, so it can be finished to where there is balance, because as I look back I realize that there are so many unfinished things, because we were moving too quickly too fast, and now I really feel that if I want to stay conscious in the heart of the spirit of why I'm here and contributing. I want to be clear with these precious connections that Robert and Marshall mentioned. This is like a new awareness that I didn't even have until Robert brought it up to us. I didn't understand what you meant that we had a pattern, and then I needed to understand what created the pattern. After looking inside my Heart and realizing that we were moving to fast and saw that we had 30 people in front of us, asking for request and not following through was creating patterns of unresolved unfinished communication - learning from that, and I feel that we have already started, very carefully and diligently to connect with those who have pain or need to come to a resolution of what was left behind. Very confident that it can happen because I already see it working for us. Now that we are more Present! Really feel complete right now.
  • Gail: When I was looking at the agenda I saw that one of the bullet points asked what NVC means to us personally. To me NVC is a powerful tool for living a deep commitment of mine - to live as much as possible as a channel of or conduit for the Divine - for divine inspiration. NVC gives practical tools for how I can express and embody the face of God, if you will, in the midst of the fact that we have fears, we are human, we have personal agendas, or stacks of unresolved pain. When I try to define what is the "Divine," for me it's three points of a triangle. One apex on the triangle is Love/Compassion/Connection to my heart (open vulnerability and receptivity). Another is Service; we have three levels that we are serving: our needs, the needs within our groups and we-space, and an "It" that is greater than us, that is a consciousness expanding outward to the entire globe so we're serving the expansion of consciousness on our planet. The third apex of the triangle I think of as reflection/contemplation - Am i coming from a space of equanimity or am I coming from my emotional hijack: fear, protection, pain, contraction, closure. So in answering the question, "How do we do strategic planning from the Spirit of NVC consciousness?", what I most want for myself is to continuously be coming back to Am I doing my absolute best in this moment to be coming from Love, Service and the space of Equanimity, so that what comes from me is from divine inspiration and less from pain and protection and fear. If I'm doing direction and decision-making I can get into my head. (I might even offer my pain or fear as a gift of love). So for me doing Strategic Planning from the spirit of NVC means checking each moment - as best I can - to see if I'm coming from that space of love/compassion, service, and equanimity.
  • Margo: A beautiful sense of aliveness, each of you touched on the essence which is more than the individual. I really cherish life in everyone, regardless of situation, location. Nonviolent communication is a beautiful way for me as an individual to connect with others, and for us to help each other be the best we can be, there is a beautiful sense of abundance. I love numbers and can easily be caught up with them, but you are all helping me, and adding to - what life serving systems, how can we be in the community, in teams, the person you are next to in a workshop or sharing the book with someone, what's the next level that just keeps nurturing. What each of you shared nurtured me. This "we" that is life supporting. Situations that are excluding someone, inadvertently, or not life serving for them or harboring their growth, I want to be open to hearing and understanding, a sense of openness, the energy I am trying to bring and keep within my presence. co-creating together and asking others to share in that.
  • Stefan: Feeling in alignment in this longing for integrity standing connected with the consciousness of NVC, really precious to me, certainly don't want us to come from a sense of fear or out of defensive motifs, but want to come to the planning with excitement. Over the last months we are getting closer, there is still pain in the network or frustrations, fears, but the level of this organization, a lot of things are just handled better now and allows us to step up. Look at the big challenges we are facing on a global level, the potential of NVC applied properly in the world, to child education, and many other things, potentially, it is beyond measure. We are a small force in a large world, the high level points that get us excited, not tying us down, telling what to do or not to do, we set out collectively to reach goals that have high impact, and the freedom to follow my feelings and needs, creating the overall map, collective consciousness and intention, in teams and organization - can gain a lot of momentum and progress together. The last thing I want to say is that I want the planning to happen at multiple levels. Define goals, collaborative groups, on specific topics, areas (geographic) - how are we going to influence how to make peace, connect with global leaders, such as Obama - get Marshall with him? It is important to stay connected to the consciousness.

PREVIOUS STRATEGIC PLAN WORK:

  • John: Stefan's Plan from 2006.
Third page: different strategies, some of which we have started stepping into:
-trainers
- interactive website
We have done some of the things we were looking at:
- progress in clarifying cert. process.
The back part of the package goes more into detail,
-getting fundraising more together,
-some process on local organizations
  • John: Stefan, question: Having been the leader of putting this plan together, where do you see us now, what are your thoughts?
  • Stefan: I want to point to page four, priorities. Part of the exercise that will be useful, priorities that we all share. I want to make sure these things get the attention they need, once we got a set of priorities, maybe more internally focused... created systems that connect "power over", how do we link up better with the GCC, as well as a more externally focused thing... more detail behind them, how do we make this happen. Alignment around priorities, and how to go after them. How do we want to push it further? What else do we want to do with the website.
  • John: Emergence of local organizations, that is the most significant difference since Stefan’s plan was created. We didn't have this group to bounce thoughts off of. I think that the step we have to make is to make it everybody's plan, not just CNVC's. Perhaps we need some sort of process that kicks off this planning to be more part of local groups.
  • Stefan: Better established GCC, more local circles - but also "this is what we see, what do you think", start with a proposal.
  • John: Stefan's plan is for the CNVC governance, not for the whole community
  • Gail: There is a distinct difference in the survey results in regard to responses related to the CNVC Governance circles, and responses related to CNVC Global groups/community.
  • Robert: Including the global community is of highest importance. How to create this inclusion.
                  1. Give them voice
                  2. Include them in the actual decision making
How to do this?
I get scared when I say this, but I am not sure how to implement this in a practical way.
There are rich resources in the NVC community, people who want to contribute, who may or may not have tried to be available to us.
  • Gail: If I may add on a #3, or maybe you meant this as included Robert -- is the element of transparently communicating back to the network how and where their concerns were included. It seems to me that much of the pain in the network has to do with this. It's not that their concerns weren't considered, but they didn't hear how or where the needs were included - they can't see where their voice was included in discussions, which stimulates the sense that they are not taken into account. I think this can shift as we continue to increase the transparency through the website, etc. Put a kind of loop on the input back out to the community so that they can see where we are attending to the needs and responding to their voices even if we didn't find ways to meet everyone's needs every time in the way they might like.
  • Valentina: To be clear when we are asking for recommendations. Sometimes there is confusion when we ask for feedback.
  • Robert: And also, how is this process even defined. Recommendation? Input? Who are the "we". What group/circle are we addressing. A complex process, but not undoable if we share the intention and vision. We = the CNVC community.
  • Margo: Even just having that as an intention to sharing it.. starting as we did an hour ago, connecting into what is alive in us with this, and then start connecting and making movement forward. Without it, it seems so disjointed and hard to get clarity around.
  • Robert: I have a sense, an inner template model of a way of us co-creating the strategic plan that is helpful to me. Starts out with having the shared conscious intention. What emerges from that are the specific qualities that emerge from that intention, qualities like mutuality, power with, integrity. When we are in this space right now, what happens emerges from some mysterious way, that is how I envision a plan. We may have a topic, like certification or media, and for me I want to be in the resonance and fullness of that need, heartstorming, and unless language is resonant with feeling that need, I don't trust it. Then it becomes intellectual exploration, but I want the intellectual clarity of mind to be the vehicle for the heart, aim and manifest our plans. That three dimension thing is important to me. I'd love us if we can share the intention to have this be a co-creative act from that deep resonance.
  • Stefan: I never saw the strategic plan from 2006 as being at the expense of the rest of the network, we had just put the GCC into place when this was written, the intention, we are just making steps to make this more concrete. I very much resonate with you, Robert, in what you have been saying, and I don't want to see it as either/or. How about beginning each board meeting by inviting GCC proposals as fixed agenda items, let's find concrete steps to get that connection, a broader consultation - like the surveys - like other forms online to get information, I just want pragmatism, concrete proposals, contemplating larger decisions.
  • Robert: That makes perfect sense to me. Not an either/or. The emergent quality I was talking about includes information, pragmatism, on a very real level. And that these concrete steps emerge from the consciousness.
  • Stefan: To have both sides in our consciousness.
  • Robert: There is a problem in the network with communication flow, and I want to connect the pieces, one of the central pieces in the strategic plan. Working hard on it. Is this work being communicated to the network so the community knows what is going on? We need transparency in knowing what is happening. The Communications Coordinator will play an important role in making crucial, vital information flow out through transparency to the network.

CNVC Board Minutes 11/13/08 Meeting

In attendance:

Board Members:

Gail Taylor – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President (by phone)
Valentina Rosenberg – Board Treasurer

Not Present:

Eduardo Montoya – Board Member Applicant

Observers: Glenda Mattinson, CNVC Communication Coordinator (Canada – Ontario), Jeff Brown (US – Missouri), Pan Vera, CNVC IT Coordinator (US – Vermont), Susan Livingston (US – Virginia)

Facilitator: John Buck
Notetaker: Elin Skappel

Announcements & Administrative Matters

  • The minutes from the November 3, 2008 Board Meeting were accepted

Financial Report (Margo Pair and Valentina Rosenberg)

  • Meeting Package includes Financial Report with Statement of Financial Position through September 30, 2008, Statement of Activities, Donation Reports and Investments Report.

Decision:

  • The financial statements were accepted as presented.

Decision:

  • The Treasurer will roll over CDs that mature in December into six-month CDs.

The new CDs will name positions (Board President, Board Treasurer, Admin. Dir.) rather than persons as signatories Review: Revisit in May 2009 at next Face-To-Face meeting. Needs: :* Security, financial stability and protection of funds. Observations:

  • $720,000 liquid assets as federally insured CDs are maturing in December.
  • There is an opportunity to roll the maturing CDs into longer term investments, or different types of investments.
  • The investments that the CNVC currently have yielded $12,000 in interest this year.

Strategic Planning – Board President Robert Gonzales’ Intro

    • The following is a synopsis, not a transcript**
John: In February, it was a nice moment when Robert reminded us to connect with what is meaningful to us so that we are coming from what really matters.
Robert: The basis of strategic planning is implementation of the consciousness that is shared, therefore it is important to define and articulate what that is: compassionate giving and receiving at all levels of groups and organization. Most present in my awareness is that there are three levels of this consciousness: individual (I), relationship (you) and group (we). It is important to define the "we" of our organization.
What is this group consciousness? I would like us all to be clear on that, so our following planning is consistent with what that is. Unless we do that, I don't think that what we do as a group will be consistent with what the value of NVC is. Important elements are shared power, group decision-making, "power with", inclusiveness with all the stakeholders in the organization on all levels. Since I joined the Board, one of the goals I had was to create one of the vehicles: the Communication Coordinator. I think that whatever this group consciousness is, it exists on all levels in concentric circles of inclusion.
One of the primary characteristics is that every voice be given the space to be heard. Then following, on every level of the concentric circle: group decision-making. If there is a person on any level that is not operating within the idea of letting every voice be heard and move towards decision making level, then we are not living in tune with the mission, vision and aim of CNVC.
Every individual is to have a consciousness and shared vision of everyone's needs that exists in the group on every level. For me the strategic plan needs to take that into consideration. Whether it's IT, circles, Board, to include all stakeholders: organizers, certified trainers, certification candidates, donors, etc. We need to define how they can be engaged in "power with" so they can influence the organization. Wanting to remember to include all the important stakeholders in every decision we make at any level of these concentric circles. I am happy we are including certain identified leaders in the NVC community in the international call tomorrow.
A living vision in our hearts, that is where this needs to come from. Sometimes we are coming from fear or defensiveness, or from a reactive place or a place of protection; this is part of life, and I want us to acknowledge it. One of the primary elements of the consciousness is the fullness and beauty of our needs. When we do not act from lack, but when we act from fullness and beauty, we are living in accordance with our hearts. Jeff Brown was alluding to this, how are we living this consciousness.

Other Board members built on and enhanced this opening statement in ways that met needs for connection and inspiration. In the interests of conciseness of the minutes, and to enable this material to be easily accessed in future, this discussion has been placed in a special file which is being made available to the NVC community: 11/13/08 - Strategic Plan Foundation

Agenda for tomorrow’s call

  • Plan for Friday is to have a deep check-in, what does NVC mean to you? Then asking What opportunities and issues do you see in the community looking forward? Then, if it is not clear what the key issues are, get understanding on what they are, prioritize those, and ask for comments on them.
  • Plan for Saturday is once we've explored the key issues, discuss how we put together this global community.
  • Marshall Rosenberg: There are other people that we wish to connect with, something we want to explore tomorrow, if there was anyone we missed.

Closing Round:

  • In accordance to the minutes policy of Nov. 16, 2008, only direct measurements of meeting process have been included, and the statements have been compacted.*
  • Jeff: Happy I came on the call, the beginning of the session was so heartfelt and expressed what I have been longing for. I am so touched. One example – Valentina, I was so moved and feel closer to you than I ever have. Things that Robert and Gail shared stimulated self awareness on my part.
  • Susan: I’m glad I joined the call, good to see things shape up. Susan expressed concern about the sharing of the survey responses and strongly requested that the results be shared with the participants as soon as possible.
  • Elin: I am so inspired by what has been shared tonight.
  • Pan: Very encouraged to be here, resonated with Robert’s concentric circles of inclusion.
  • Glenda: It is very meaningful to me to be here in this room to discuss how NVC can be shared in the world, and am inspired to be in this room, connected with the energy.
  • John: I like the energy we’ve built up.
  • Robert: I feel energized and encouraged and reconnected, by being present with you all. Happy and eager for the next days.
  • Stefan: Very touched by Glenda, and hearing Jeff. I look forward to speaking with you all tomorrow.
  • Marshall: I am amazed at how far we’ve gone, given the complexity and number of issues, very pleased with what we’re doing.
  • Valentina: I am enormously inspired, grateful to The Divine Energy for guiding us and the presence that I feel that has really stimulated this Precious energy of real connection and compassion and love with all that we shared earlier. Very moved with what Jeff stated.
  • Gail: I was in tears hearing Glenda and Jeff speak, I am moved, hopeful, very full! I am just looking forward to tomorrow and continuing from there.
  • Margo: My heart is dancing and so is my soul. I look forward to our continuation.

The meeting was convened at 3 PM

The meeting was adjourned at 5:31 PM.


 


CNVC Board of Directors Meeting

Draft Minutes – Wednesday, September 10, 2008

In attendance:
Board Members:      
Gail Taylor – Board Member
Jori Manske – Board Member
Margo Pair – Board Secretary
Robert Gonzales – Board President

Absent:
Marshall Rosenberg – Board Member
Stefan Wisbauer – Board Vice-President
Valentina Rosenberg – Board Treasurer

Observers:                 
Doug Johnson (US – Arkansas), Faye Landey (US - Atlanta), Glenda Mattinson (Canada - Toronto),
John Abbe (US - Oregon), John Wiley (US – California), Lorna Ritchie (Germany),
Martha Lasley (US – Pennsylvania), Pan Vera, CNVC IT Coordinator (US – Vermont),
Susan Livingston (US - Virginia)

Facilitator:      John Buck
Recorder:       Elin Skappel

Summary of Action Items:

  1. Next meeting – Tuesday October 14th – 1:30PM MT (12:30PM PST)
  2. All Board Members – Please respond with your acceptance or request for changes within a week (by Tuesday Sep. 16th) to the email Margo sent out in regards to proposed dates for the 2009 events, including in-person board meetings.
  3. Margo: will continue contacting potential board members.
  4. All Board Members: Please review the recommendation for a new Board Member from Robert that Margo will be sending to you.
  5. Robert: will send John and Margo an email with times that he would be available to meet in regards to preparing an agenda for the Strategic Planning meeting.

 

 

 

Summary of Policy Decisions:

  1. The $10,000 annual budget for face-to-face meetings will be used first for the venue, and room and board for the board members, and facilitator/consultant fees. Depending on the agenda items of the in-person meetings and those who will need to be present, we will also make sure that those needs are met, whether it is facilitator, staff or other consultants that we are asking to come in.  If board members would like to receive assistance, they will make a request to the Admin Director. If it looks like the total of all needed and requested funds are going to exceed the budget, the Admin. Director will bring it individually to the board members for input, and potentially adjust the agenda some to help us stay within the budget.

Future Agenda Items:

  1. Glenda’s proposal to shift the meeting schedule into a consistent week of the month.

The meeting started with a check-in at 1:00 PM MDT (19:00 UTC)

1. Announcements & Administrative Matters

  • Our VP Stefan Wisbauer became a proud daddy on August 31st! The board wishes Stefan, Lavinia and their baby girl the very best!
  • The board also celebrated that Inbal Kashtan got married two weeks ago!
  • Minutes for the August 13, 2008 were approved by the Board.
  • The agenda for today was accepted, with the addition of CNVC IT Coordinator Pan Vera doing a demonstration of the new governance pages on the website.

2. Review of Action Items
I.) $10,000 annual budget for face-to-face meetings
Observations & Needs:
Observations:

  • The current policy for the $10,000 annual budget for face-to-face meetings (dated January 2006) is: 

1. F.3.            The Board shall meet face-to-face at least twelve days per calendar year, and with such telephone/video conference meetings, as it shall from time to time deem necessary.           
1. F.3.a.            These meetings shall be noticed and held in accordance with the bylaws of the Center.
1. F.3.b.            The Board may expend up to $10,000 US per year to defray the expenses of Board members for face-to-face Board meetings.
1. F.3.b.1.            The Board shall develop a plan for the effective utilization of these funds.

  • Over the past several years, this budget has been used for the venue, for room and board for the board members, and for facilitator/consultant fees.
  • The current guidelines regarding requirements for Board members funding their own travel is (stated in the Face-To-Face Board Meeting February 22, 2008):

* Responsibilities of board positions were reviewed; qualities and abilities for a prospective Board Member to possess were identified.
o Self sufficient, ability to fund travel expenses anywhere around the world

  • Some Board members have expressed a request for support for travel expenses

Needs:

  • Inclusion – global participation and diversity
  • Understanding - that in order to have worldwide participation, for example from third world countries, board members may at times be in need of financial assistance in order to be able to participate in the face-to-face meetings
  • Openness, responsiveness - to the potential needs of current and future board members, on a case by case basis

Policy Decision: The $10,000 annual budget for face-to-face meetings will be used first for the venue, and room and board for the board members, and facilitator/consultant fees. Depending on the agenda items of the in-person meetings and those who will need to be present, we will also make sure that those needs are met, whether it is facilitator, staff or other consultants that we are asking to come in.  If board members would like to receive assistance, they will make a request to the Admin Director. If it looks like the total of all needed and requested funds are going to exceed the budget, the Admin. Director will bring it individually to the board members for input, and potentially adjust the agenda some to help us stay within the budget.

3. Financial Report (Margo Pair)

  • Please see report at end of minutes
  • There were no questions from the board in regards to the report

4. Communication Coordinator Report (Glenda Mattinson)

  • Please see report at end of minutes
  • In regards to the participants of the Communication Circle, a suggestion was made to ensure the sociocratic upward-downward link function, and as part of this to have one more person from the GCC be part of the group in addition to Glenda to represent the “world at large”. It was also suggested that instead of having the leader for each team participate in the Communication Circle, that each team choose a representative for the group.
  • Glenda expressed frustration and a desire for greater shared understanding with the Board about the concepts raised above, about which she has received a lot of training.
  • Glenda made a request to the Board to consider shifting their meeting schedule for the Board into a consistent week of the month (1st, 2nd, 3rd), to bring more ease and consistency to the wider schedule of meetings for the many CNVC teams that meet each month – and thus a more predictable and even distribution of communications to the network. Jori explained the background for the current schedule - first double digit Wednesday of each month - that was decided upon in order to hold the meeting as close to the middle of the month as possible. Due to time restraint, a decision was not reached.

Future Agenda Item: 

  • Glenda’s proposal to shift the meeting schedule into a consistent week of the month.

5. New Potential Board Members (Margo Pair)

  • We have someone who is still interested in being a potential board member, but because of technical difficulties and prior engagements, he will be unavailable for the remainder of 2008. We will stay in touch with him and revisit the invitation closer to 2009.
  • We are in the initial stages of contacting a business person from Germany, who has been very involved with strategic planning in his line of business, and attended an IIT past summer.
  • Stefan Wisbauer is communicating with a potential candidate.

Action Items:

  • Margo will continue contacting potential board members.
  • All Board Members: Please review the recommendation for a new Board Member from Robert that Margo will be sending to you.

6. Admin Team Report (Margo Pair)
Information Technology (IT Coordinator Pan Vera and Admin. Director Margo Pair):

  • We are looking to create more ease and intuitivity in finding information on the website, and to ensure that the work that our certified trainers are doing around the world visible, so that they can participate in ways that they find to be of value to them.
  • Pan has been working to improve performance and speed of the web site, and it is now moving quite a bit faster, according to tests and feedback from the network.
  • Pan provided the Board with a live demonstration of the new Governance pages.
  • We are considering opening up a new section for news, where the various teams can display their news, the portion of their minutes that they want to share with the network, in a less formal way outside of the static area of the Governance pages.
  • One thing we are working on is to encourage people who visit the page to sign up and log in, so we have the opportunity to alert them of trainings in their area, and to create a sense of community.
  • At the request of Gail, Pan shared that he is working to determine whether Forums would be a good way to go about enabling the various circles to share their news with the network.
  • We have ordered a new server for the CNVC office to improve performance and security, and will be using the old server as a backup for added disaster recovery ability. Backup tapes and external drives with snapshots stored offsite also contributes to security and disaster recovery.

7. “What NVC means to me” followed by report on status of preparations for strategic planning to be done in November (All Board Members)

** The following is a synopsis, not a transcript, of what was discussed**
John: Last meeting there was a wonderful moment where Robert recalled us to the spirit of what we are doing, what I would like to do is to continue to focus on spirit and start this section by asking each board member:
I: What does NVC mean to you?
Jori: On one level the question itself is odd, because for me NVC is about process and the question is so static, so I’ll answer it how it is moving through me right now. Personally NVC for me is meditation off the cushion. It is a way of being with myself in a world that supports presence and compassion and a quality of connection that acknowledges our inseparableness, our interdependence. It is also a process that has a simplicity to it that points to universal truths that seem to weave through a lot of different disciplines.

Robert: For me I am taking that question and expanding on it with the implications that are given within the context of strategic planning. What it means to me would manifest in at least four different dimensions of reality that anybody familiar with Wilber’s Integral Theory can follow. For me there are certain structures in life, one is an individual interstructure, there is the structure between relationships, there is a structure of our systems that social change is aimed at, there is the structure of our body. Each of these structures require attunement so that they can be a vehicle for spirit and for being. NVC for me is a powerful structure where we are bringing spirit and being into our inner consciousness, into the field of mutuality, between relationships on all levels, individual relationships, families, groups, organizations, and through Social Change we create systems that become a vehicle for spirit. So NVC on all those different dimensions, and even on the bodily level, we can live it with an embodied consciousness that is full and alive, so we can bring that fullness into all levels of life. So when we talk about strategic planning we are really bringing all those different areas with the focus on the field of mutuality, the internal relationship, the intersubjective field and the systems that the CNVC as an organizational system. The challenge for me is how to bring this consciousness and beauty of equality that we all talk about with truth, honesty, autonomy and cooperation, all the qualities that the needs represent, so that we do it in a way that creates a structure that is consistent with that spirit, that’s the challenge for me, and that’s the focus that I’d like to bring for it. So the question, the challenge is, what kind of systemic structure is going to be a vehicle for the spirit that the CNVC is trying to communicate. So that is an outline of a more in depth comprehensive topic.

Gail: Mmm, how much I love this question. I, for me, NVC lives in three general ways but they have very deep meaning for me. I see it as a tool, as an opportunity to contribute to a paradigm shift in myself and others and on the planet, and also a lifestyle commitment. And what I mean by that is that as a tool, NVC helps me embody and practice my awareness of the interdependent system that we are. So that gives me a way to do that, how I can do that, that is more effective than anything I have seen before. And while that tool serves, the paradigm shift is about this remembering and embodying and living from the awareness of the interdependent system and also being a commitment to that embodiment being a voice of spirit, a voice of the divine, not just my head, not just my body mind, and not just a bunch of us interacting a bunch of strategies but embodying what it is to coexist as a transmission of spirit through the humanity that we are. And that lifestyle commitment for me is a really profound commitment to dancing in tandem with source and this gives me that support structure to help me live that lifestyle commitment. So in terms of strategic planning, you know, my questions in previous meetings about what are the dreams and concerns of the different circles, is in effect an invitation to help me more effectively integrate awareness that I don’t have of others’ concerns and dreams so that I can most effectively contribute to strategic planning while dancing in tandem with source.

Margo: In honor of our time for this meeting and  valuing how just a few words can mean a lot - the energy of what NVC means to me is life enhancing, nurturing, compassionate living. For me it’s all encompassing.

II: Where do we stand in regards to preparation for strategic planning:

Margo:

  1. At yesterday’s Leadership Team meeting, the upcoming survey was introduced as a strategy in preparing for the strategic planning session in November. It was requested of each team to provide three to five questions in the areas of their responsibility that may be used in compiling the survey. The information is to be provided within two weeks. We also reviewed a possible draft of the survey as an example to facilitate the discussion.
  2. The office has contacted the local College and University for an intern position (free of charge) that could assist in collecting and organizing this information. We have started to receive applications, and hope to have someone by next Monday.
  3. We still need to identify a Point Person, as mentioned in previous meetings, and would appreciate receiving further recommendations. The ones we have contacted are not available due to time constraints.
  4. The budget that was prepared last February has been sent to the Board Members as requested, and I am happy to entertain individual questions. At this time I would like any input that the Board Members have, and would like to know whether the Board Members feel that it would be useful to go through this budget or year-to-date comparison from last year, as background information as we are discussing the strategic planning.

Margo: Strategic Planning has many levels. There’s the brick by brick practical level and then there is the overall umbrella level. This is where I would like to see the Board Members place their time and attention. I would like the Board Members’ opinion on where they see the face of the CNVC in the future and in the global network. Would we perhaps like to open up local chapters, or provide memberships for different levels of access or different types of support. I am looking to the board and network, for input and information, what direction would we like to go. If you have thoughts on that now, even before we receive the survey information?

John: I would like to have an agenda for the Strategic Planning prepared to be approved at the next meeting, so we are not putting things together at the last minutes. I would like to set up a meeting with Robert, Margo and myself to get this together.

Action Item: Robert will send John and Margo an email with times that he would be available to meet in regards to preparing an agenda for the Strategic Planning meeting.

John: Let us go back to hearing more thoughts from the Board in regards to how to get prepared for a productive Strategic Planning session in November, other things we should be doing in preparation, other than what Margo mentioned about sending out a survey to the network.

Gail: Yea, this service is going to inform me a lot. Is there anything, Margo, that would support you or help expedite getting a point person so that initiative can be completed or at least initiated as quickly as possible?

Margo: I would love to connect with you offline on any possible recommendation of someone who has the skill, experience and hopefully the interest, and the time to take on such a task.

Gail: Great, and can I drop a note to the observers also when we do our checkouts, if you have any recommendations, names of someone who might be interested in being a point person, that would help me also. Thank you Margo.

John: And a point person, for the observers, is someone who would be helping to pull together the preliminary thinking on the Strategic Planning.

Gail: Yes, we have a starter list of questions and we want to hear from the different circles and different groups, as many as possible, to hear their responses to those questions, so you would be the, or the point person would be the collector and harvester and communicator of that information to us so we can include that in the strategic planning face-to-face meeting.

John: It is important what you said, that we are looking for responses from CNVC organizations as well as from individuals.

Gail: Yes, yea the groups globally.

Jori: I am really resonating with what Margo said about getting really clear about our purposes, and having some overarching clarity before we do strategic planning and go off and “do”. I think there is work to be done before that point.

John: What I am hearing is that it is important to include this aspect in the surveys that we send to the network.

Jori: Actually before we even before we ask other people, that we have the CNVC be clear on what they are willing to contribute to, because if we ask these questions, and then we say “no”, because it is not something we’re even remotely interested in doing, I’m not sure we have supported living in the way we would like.

John: And given that thought, what are you suggesting should happen?

Margo: I would like some picture forming of the current Board, just as we asked the Leadership Team Coordinators to do. To assist in our being open to what may possibly be, within the context of some possible outcomes. A beautiful part of strategic planning is not being practical but being crazy, really just putting the dream out there. When that becomes alive for everyone, the practical parts we thought of will fit into place. But I would love to hear the board’s dream or daydream, individually, about what is alive for them and what they would like CNVC’s face to be in 10 years from now.

III. What is your dream for the CNVC?

Margo: My dream is an organization that provides support for those that are interested in sharing NVC in a wide variety of manners, while holding the integrity of NVC. A union that is a living consciousness, with a support system that can help sustain the growth and needs of the network, and receiving support back through their skills, expertise and also financially. We have our beautiful certified trainers, we have an educational program, and then we have supporters who are very interested in sharing NVC but not interested in being certified trainers. Then there is also circles and networks that are really starting to form, made up of a wide variety of people - how do we connect with them, what services can we provide for them, that they find of value and would not mind supporting, whether it is through memberships or through chapters, or helping to set up individual circles – a lot of that, the GCC has been working on. Some type of self sustaining system to where CNVC is not the “Mother/Father” that everybody has to go to, but it is a reservoir that they can come to for inspiration, knowledge, and other valuable assistance that would help them share NVC, whether they are an individual meeting with another individual, or group, or businesses that use NVC as a tool, or counselors, mediators. It is a lot of needs to meet, but I dream of us all, together, helping to support what we have mutually agreed upon is important.

Jori: What I would like us to keep focused on is what our vision is and to consider what the role of CNVC is in that vision. It is a worldwide vision and it will take many of us to fulfill it. In terms of NVC – that lives on with or without this organization. To keep our focus on sustainability or that it is about the survival of this organization, is off course, but this organization can be a model that people can look to, in regards to how we live in this place of compassion, mutuality, resourcefulness and creativity. That, to me, is really important. And then, since this organization does have a lot of resources, how those resources would best be used to fulfill the world wide vision.

Robert: I like everything that Jori said, and don’t have anything to add right now.

Gail: So the question on the table is then what would be my response to a dream or a fantasy or ideal hopes for the direction of CNVC?

John: Yes.

Gail: Inherently I’m a synthesizer, so for example if I live with a family, or if I’m living with a lover, their needs become my needs, they become at least as important as my needs, and their dreams, their concerns inform my dreams and my concerns. So if I ask myself “What is my dreams?” or “What are the hopes that I have relative to CNVC and strategic planning?”, I have to ask myself “Who is CNVC? Who am I dancing with, who am I living with?” that I would synthesize in order to formulate my dream or my hopes. And when I ask myself “Who is CNVC?” I think of the members of the Admin Team and I think about the members of the Leadership Team and I think of the members in the GCC and the members of the Communication Circle and the Certified Trainers, at the very minimum, and this is I think I just named four or five circles, and I recognize that CNVC is a world wide vision, so even a little inclusion of the concerns and dreams of just those five circles that I mentioned would begin to inform me to synthesize in what I would reply is a dream or a fantasy or a hope, I don’t have that information, and I believe I would be even better prepared to answer that when I have at least some sort of input from the world wide circle, and I know that is much more time consuming and I don’t know that that is going to happen before our face-to-face meeting, but I am really reticent to formulate a stand-alone, independent vision or dream or fantasy without having the information that I can synthesize from at least those circles that I named. That is all I have to add.

Closing Round Comments:
John Abbe – I appreciated where Gail is going and that is exactly what I was speaking to in the last meeting, about being aware of the larger circles of the entire NVC network that you may never get to hear from directly, and the even larger movement of the culture shift that we are all engaged in. And the other thing that comes to mind is the work that Linnea and Margo had done in interviewing at least a couple of hundred people about a year ago, and that there might be some stuff there to draw from in terms of being aware of what people in the NVC network are looking for. And just to summarize what I got from talking with her about was three main things - One is that people want to belong to something, the second is that people want to maintain their autonomy, so those two make for an interesting balance, and then the third is that people want to be connected to the right people and the right information.
Elin Skappel – I really enjoyed the energy of everyone in the meeting.
Doug Johnson – I think that one of the major components for successful use of NVC both for individuals and groups, is any efforts that are made to make situations safe for people, for people to say what is really going on and live them. My dream would be that we continue to make individual communication safer and safer for one another.
Glenda Mattinson – I have put a draft survey together for the review of the Leadership Team. I am noticing that I would somehow like to ensure that questions that the Board has and areas that the Board would like to see focused on is also included in that, and that may be something we have other ways to capture. I have this fear of developing a survey based only on input that has been provided by the individual leadership teams, and that somehow there would be something missing if the input was only directed by that.
John Wiley – I have really enjoyed listening into the meeting because I hear an overall direction toward mutuality and decentralization and that has long been my vision for the organization. I am happy with the direction, and a little sad that it has taken us as long as it has.
Pan Vera – I particularly liked the level of discussion that is currently going on and the idea of seeing the CNVC as a world wide organization, and creating greater levels of inclusion, because I believe that we gain a great level of strength that way, and when I think about the ways that Glenda is working to allow us to listen to many voices in a coherent way, I get excited about what the future is for this organization .
Lorna Ritchie – I was actually meant to go away about an hour ago, but I have been fascinated and excited about the global connection and really enjoyed listening to you all, and I would love to see more of what I have seen happening this evening on the website, and I would love to see all of that in all the languages of the world. I am very excited about the changes I’ve seen in the past two years have happened, and the speed that things are changing. It’s fantastic! And very exciting. Thank you for letting me be part of you. And I look forward to – on Friday we have an NVC circle in Berlin and I will bore everyone to death about what I’ve heard this evening, and will also on the board meeting of the Dach, where I believe the next teleconference call is on the 30th of September, and maybe minutes will be ready by then but if not I will report as best I can from what I’ve heard, so thank you very much for sharing with me.
Susan Livingston – Very exciting hearing about the preparation going into the Strategic Planning meeting. The Americas Circle has a meeting next week and I’ll be reporting to them. I wish I could even think of requesting the content of the survey by then but I guess that is not a practical or doable request, but I’ll certainly put the hint out there, that input is being sought, and get back to the Americas Circle as soon as that is available. I am a little daunted by the size and enormity of the vision you are holding about collecting this input from the global network, my goodness! I would love to have the confidence in my own capability to be your point person, but I am a little daunted by the prospect of trying to do that. I am certainly willing to help out, at least in the Americas circle and do what I can as far as assisting you in the harvesting that you were talking about, I like that term.
Faye Landey – I have so much enjoyed the entire three hours that we have been together! I love the vitality and the aliveness of the web site that I am seeing – thank you! I want to say in regards to strategic planning and our little organization in Georgia, we’re trotting along, with our vision bring NVC to more people, and I love the thought that the mothership might be available for cheerleading and material that we can be using as a revitalization for us. I am so grateful that you are putting out a survey for us, make sure that one gets to Georgia! I am going to, not bore them at our next concentric circle in Georgia, but excite them I am sure!
Margo Pair – My heart is just expanding with appreciation. I so appreciated Gail’s comments around harvesting of information, and also John Abbe’s comments, along with what everyone else did, but those two comments are really nurturing me right now. And also, that we have so many observers on the line, I appreciate that you are taking the time and the interest, and I have a great gratitude to all.
Gail Taylor – Just checking in, give me fifteen seconds - - I have to say I am really, really moved by what I am interpreting as amazing commitment from everyone around this strategic planning meeting. What I mean by that is, when I hear the number of questions, or John when I hear you repeat, you know, I would really like to have discussion or, you know, really like to pull together, not a table of contents, but an agenda, you know, and not have that be at the last minute, and hearing what everyone has input about, their dreams and their concerns, I’m just, I’m really, really, really moved and my heart is split open at what I am seeing as individual commitment to really having CNVC serve, and serve not only us but serve the world at large, and that just brings me gratitude and joy.
Robert Gonzales – I am very pleased with the meeting and everything, I am sensing some kind of movement and wave building, and I am rally looking forward to the November meeting because I have a sense that it will be really exciting. I am feeling very inspired and heartened by the meeting and what we have done, and what everyone has contributed to in this meeting has added to my inspiration. I am very happy with what we’ve done and the movement that we are co-creating right now.
Jori – I am feeling warm appreciation for everybody on the call, and also all those who have contributed with the thousand acts of contribution that are bringing us to this point, and feel hopeful that we are moving along in directions that will actually manifest the dreams that many of us have been holding. I have also been gifted to be in the same room with Elin and with Margo, and I am glad that there will be a face-to-face meeting, because I see how important it is to actually be in the same room. Within this meeting, other things happened as well, and when there is only a telephone line between us we only get part of the picture. I am very glad that the face-to-face meeting is happening, and that we are getting clearer and clearer on how to use that time effectively.
John – Elin and Glenda if we could work on it I would love to see the notes that Elin is typing during the meeting on a googledoc, I think somehow looking at the web page together gave me that idea. When we are in a room together live, we often project it against a screen, and I think we can do that. I enjoyed the meeting , thank you very much everyone.
Gail – Susan Livingston, having heard you volunteer potentially as a point person for the harvesting and administrative support, if I could support you by helping you attend to your concerns, I would like to coordinate with you and with Margo to see if you might be the woman for the job! Would you get my contact information from someone you know, and email me?
Gail and Susan remained after the meeting was adjourned to exchange contact information.

The meeting was adjourned at 3:25 PM MT


CNVC Board Meeting – Sept 10, 2008

Attachment 3/3: Communication Coordinator Report

Note:  Between Aug 20 and Sept 5, my primary focus was on preparing for, facilitating, documenting, and sharing outcomes of the GCC face-to-face meeting held Aug 23-28 with the Admin Team

Develop Mechanisms for Implementation of Board Communication Policy
Team News for the Network – mechanism for soliciting network input and feedback

  • Determined that sharing team minutes “as is” with the NVC Global Network would not necessarily be needs-meeting for all teams
  • Using the first three Educational Services Team meetings as a pilot, drafted “CNVC Educational Services News” that was approved by the team. 
  • This is in process of being implemented on the CNVC website.  I’ll be coordinating with Pan to send out an email about this.

Feedback on Decisions - Notetaker Support / Instructions

  • Again using the Educational Services Team as a sample, started drafting detailed instructions for how the feedback mechanisms demonstrated at the last Board meeting would be integrated into team minutes / news that is shared with the network.
  • Elin has started experimenting with modifying this for Board minute purposes.

Monthly Schedule of CNVC Team Communications to the Network

  • Based on research so far on CNVC teams’meeting, agenda preparation, and minute distribution practices, drafted a potential monthly communication schedule (first draft included 68 meeting-related steps per month across all regularly-meeting CNVC teams).  Next step is to review the draft with each team for accuracy and feasibility.
  • Note: the basis on which Board meetings are scheduled significantly increases the complexity of this schedule.  Would the Board consider shifting the scheduling of its meetings to a consistent week of the month as soon as feasible for its members?

Communication Circle

  • Developed proposal for initial Communication Circle members – the notetakers and coordinators (functional leaders) of all CNVC teams.  Reviewed and approved by the Admin Team.
  • Next steps:  Send invitation / request to potential team members to first meeting.
    Consolidate results of Board Communication Policy implementation experiments that have been conducted with various CNVC teams into proposals for review / revision / consent at the first Circle meeting.

Work with CNVC Teams to Review, Revise, Approve and Implement Mechanisms
Have been working with the Office, Educational Services and Board Secretary and notetaker on this (building on work that has been done with the GCC and the GCC notetaking circle over the past year).

Monitor Implementation of Communication Policy
Have not had an opportunity to do much on this since the last Board meeting
Next step is to get agreement by the Communication Circle on Communication Policy implementation practices and communication schedule.  Then monitoring mechanisms can be developed.


CNVC Board Minutes DRAFT
08/13/2008 Meeting

In attendance:
Board Members:
Gail Taylor – Board Member
Jori Manske – Board Member
Margo Pair – Board Secretary
Marshall Rosenberg – Board Member
Robert Gonzales – Board President
Stefan Wisbauer – Board Vice-President (second half of meeting)
Valentina Rosenberg – Board Treasurer

Absent:
Stefan Wisbauer was absent for the first half of the meeting
Observers:
Glenda Mattinson (Canada), Jan Carel van Dorp (Netherlands), Joakim Svahn (Sweden),
John Abbe (US - Oregon), Mitch Henrion (US - Vermont), Randy Eoff (US - New Mexico),
Susan Livingston (US - Virginia)

Facilitator: John Buck
Recorder: Elin Skappel (from recording)

Summary of decisions:
1. Gail is confirmed for her membership on the board through May 2011.

2. Feedback information is to be made available to everybody on a view-only basis as long as the person supplying the feedback has the ability to choose whether their feedback will be seen by everyone or by a limited group of people. There will be a feedback form link in the minutes of this meeting, and when the whole system is more complete there will be a general announcement to the network using the following egroups: cnvc-trainers [at] yahoogroups [dot] com, nvccertificationcandidates [at] yahoogroups [dot] com, FriendsofNVC [at] yahoogroups [dot] com, CNVCGCC [at] googlegroups [dot] com.

3. The Draft of the Board Minutes will be prepared and distributed to the Board Members within 1 week of the meeting, and approved and made available to the network within 2 weeks of the meeting.

4. Stefan accepts the role of Vice President to the Board, the term going through December 2008.

Summary of action items:
1. Margo will provide the 2009 in-person Board Meeting dates and information when available.
2. Margo will provide to the board members a report of how expenditures are tracking to budget before next meeting, for discussion (extended from last month).
3. Margo with the help of Elin will investigate past board decisions in regards to the $10,000 budget for face-to-face meetings and its purposes.
4. Stefan will send a list of potential candidates for the role of point person to Margo.

Future Agenda Items
• September 2008: Revisit the parameters around the $10,000 budget for face-to-face meetings.

MEETING MINUTES

The meeting started with a check-in at 1:00 PM MDT (19:00 UTC)

1. Announcements and Administrative matters:
• Our second LT Extended Forum meeting will be held this Monday August 18th. The dial-in information is listed on our website, observers are welcome.
• Correction to June minutes: Stefan’s term was extended for a year
• Minutes for the July 23, 2008 Board meeting were accepted with one correction: Action Item #5: Gail offered to be a resource to the Admin Team, not send email.
• The agenda for today was accepted.

2. Confirmation of Gail Taylor's membership on the Board - term through May 2011
Decision: Gail is confirmed for her membership on the board through May 2011.
Action Item: Margo with the help of Elin will put the 2009 in-person meeting dates and information on the calendars

3. Financial Report (Randy Eoff, CNVC Bookkeeper on behalf the Treasurer)
Randy has been working to bring the Financial Reports into conformance with general accepted accounting principles, and changing the format to conform with the reporting model for nonprofit entities.

4. Status on key action items (Margo)
* Contacting people regarding serving on the Board: Margo will be coordinating with Gail Taylor over the following weeks. Pan (our IT Coordinator) is assisting in working out the technical issues that are preventing Eduardo Montoga-Arriens from introducing himself at our teleconference board meetings.
Action Item extended from last month: Margo will provide to the board members a report of how expenditures are tracking to budget before next meeting, for discussion.
Future Agenda Item (September): We will revisit the parameters around the $10,000 budget for face-to-face meetings.
Action Item: Margo with the help of Elin will investigate past board decisions in regards to the $10,000 budget for face-to-face meetings and its purposes. (Jori says it was made before 2005)

5. Communications Coordinator Report (Glenda Mattinson)
A written report has been drafted and will be sent to the board members, describing the setup and monitoring of the new implementations. There has been a variety of activity within the teams, the LT is experimenting with tools for sharing current and historic information in a way that is readily available to current and future team members. The first stages have been rolled over to the Educational Services Team and the Office staff. A pilot is being run for the Board, tested by Margo and Elin. The format of the Board Minutes have been changed to highlight the Action Items, Decisions and Future Agenda Items at the beginning.

Glenda demonstrated new feedback mechanisms, where pre-decision input and post-decision feedback from the network can be made available in a structured way, so it is sortable and reportable. GoogleDocs are currently being used, but the final goal is to have this information on our website when time and resources are available. There is also a goal of having the form translated, with recognition that in order for this system to be truly inclusive, we also need to address the question of translation of feedback received.

Links for Post-Decision Feedback:
The input form is at: http://spreadsheets.google.com/viewform?key=p6HBFi7KGIumoPEP5UgVAVw&email=true
And the feedback is at: http://spreadsheets.google.com/ccc?key=p6HBFi7KGIumoPEP5UgVAVw&hl=en

Links for Communication Feedback:
Input form at: http://spreadsheets.google.com/viewform?key=p6HBFi7KGIunxxRplWvjNeg&email=true
Feedback at: http://spreadsheets.google.com/ccc?key=p6HBFi7KGIunxxRplWvjNeg&hl=en

Decision: Feedback information is to be made available to everybody on a view-only basis as long as the person supplying the feedback has the ability to choose whether their feedback will be seen by everyone or by a limited group of people. There will be a feedback form link in the minutes of this meeting, and when the whole system is more complete there will be a general announcement to the network using the following egroups: cnvc-trainers [at] yahoogroups [dot] com, nvccertificationcandidates [at] yahoogroups [dot] com, FriendsofNVC [at] yahoogroups [dot] com, CNVCGCC [at] googlegroups [dot] com.

Decision: The Draft of the Board Minutes will be prepared and distributed to the Board Members within 1 week of the meeting, and approved and made available to the network within 2 weeks of the meeting.

6. Confirmation of Stefan's acceptance of election to interim Vice President - term through December 2008. (Stefan)
Decision: Stefan accepts the role of Vice President to the Board, the term going through December 2008

  • Continuation of preparation for strategic planning to be addressed in November in-person meeting. (All)

- Development of a list of topics (categories) the Board would like to address in the strategic plan and some of the key issues in each category
** The following is a synopsis, not a transcript, of what was discussed**
John: Last time we brainstormed around the issues pertaining to groups of people forming and the relationships in the broader NVC community. A decision was made that we would try to find a point person who would be doing the preliminary thinking for a draft strategic plan in November. I would like to get recorded some brainstorming thoughts around what kind of topics the board would like to address in the strategic plan. What kind of issues this person might go out and collect thoughts on, or do research on or start preparing preliminary thoughts on. At this point we ware just looking for issues and categories.
Stefan: So far our strategies have been focused on our needs for survival. In the last year we’ve managed to create a lot more clarity around structure, who does what and so on. The next stage is working towards meeting our needs towards contribution and connection, and being more proactive. The suggestion I have at this time is to have one person go through the gathering of thoughts, information and plans from varied materials, some of which Stefan has created, printouts of previous discussions on defined priorities, in a systematic fashion and working it out assisting us in that process, as most of the board members do not have the time to do this by themselves. Collect and collate and structure, help us prepare and process the material. I would see this as the first assignment for the point person.
Action Item: Stefan will send a list of potential candidates for the role of point person to Margo.
Margo: Besides the topics that have been identified as main priority areas, which we are currently working on, I would like to add:

  • Who is involved in what topics,
  • How do we share information and who responds,
  • What avenues are we going to use that will provide ease and clarity for everyone in the global network,
  • What is the Board’s basic guideline principles that we are operating under,
  • There is a lot of material on our relationships with different groups and individuals in the global NVC network, especially from the GCC. I would like the point person to collect this information and develop into a digestible format for our review.
  • Long term – I would like to update and and bring the educational materials current. Connecting with circles, social change and spirituality is not covered in the current materials.
  • Fulfilling our leadership team circle, filling the teams that do not currently exist: Media, Synergy and Fundraising.
  • Organize this information and provide it ahead of time, so some beginning work can be thought of, planned on, with research to be done before we actually meet.

Gail: There is a whole body of information that I would enjoy seeing before I would enjoy trying to distill out a table of contents, and that would involve getting feedback from key persons.

  • What are the intentions for the organization at large?
  • Get feedback from the key circles, what are some of the concerns that are arising within your circles that you would like to have addressed in the strategic planning meeting?
  • To each key circle, what are your main desires that are arising within your particular circles, maybe there are dreams that this particular circle would like to see the organization move towards, particular goals or developments that they would like to see happening. What dreams/desires would you like strategized around.

I don’t feel confident trying to move into the stage of trying to distill out the content without that body of information at hand.
Stefan: I enjoyed the concrete and helpful comments from Margo and Gail. In regards to the circles that Gail mentioned, I would like to add the main stakeholders like Marshall and Valentina, the office, the trainers, I would enjoy updated and meaningful input from them as well. A question I would like to ask at the strategic level is our overall strategy for impact. There are some bits that are clear, between people, between trainers, we’ve produced materials, we’ve dabbled with projects and funding initiatives. Do we want to go back to that, or do we want to focus on other strategies. I would like to see some specific strategies that would help us define the impact, and go about this in a structured fashion. I would like to see feedback from Marshall, key trainers, international groups, that would be a huge leverage for impact. We are just now in a position where we are organized enough and have enough resources to start something like that, to be able to knock on other peoples’ doors instead of reacting to them knocking on our door. I’d like to get clarity on how to translate the value of the message we believe in into large scale impact.
Robert: I appreciate hearing all the input. I’m in agreement with Margo in terms of filling the positions in the circles, Media, Synergy, Fundraising, I think is really critical to completing our organization.
I would like to touch on some concrete areas that I think are foundational. There is a sense of unifications of all the groups in the network, in different geographical areas of people speaking similar languages, like the French speaking group, that is not limited to one specific country. There is a sense of a need to unify that group and other various groups to be in unison with the overall mission of CNVC and NVC. The broad sense of unification of groups.
There is also something about the position of the group of certified trainers and their relationship with the CNVC organization that I think is important as a topic, the needs that I see for inclusion and full participation within the organization is not been fully met, I’d like to see a revisiting of  that topic of the inclusion and more full participation and acknowledgement of that group in the organization.
The most important piece to me is the underlying consciousness of everything that we’re doing. I want to be grounded in that. I feel much more supported when I’m in a group where everything that comes from what we will be doing - our discussions, our rational and intellectual planning and strategic planning - I don’t want to see come from merely an intellectual and rational place. What comes alive for me is if I come from this underlying vision that is alive and vibrating and from the heart that includes the intellect . Unless I sense that energy it is hard for me to connect to the strategic planning as what I would relegate as intellectual and rational planning only. It is what gives my participation and my life meaning. Unless I’m grounded in this consciousness then it is not as alive and connected. I wanted to identify this, but am not sure how to address it as a topic.
John: I think this is extremely important. I think there is a way to acknowledge this piece consciously. Robert: I like it being alive and at the forefront of what we are calling strategic planning. Even the label “strategic planning” does not fit the energy or the consciousness or intention of what we’re doing. Not that I want to change the wording of that, but as Gail said – what are our intentions – I’m talking about this as the underlying consciousness and vision for everything that we do in our planning. 
Gail: It sounds like what you are saying is; from within the context and embodiment of  this consciousness, what is most wanting to emerge in manifesting this consciousness on the planet?
Robert: Yes, and how do actions come. Unless actions emerge from the living energy I am not trusting that it is going to emerge in a way that is consistent with this vibrant consciousness that we are talking about. Whenever we have discussions I want to be grounded in my own heart where the vision lives, and connecting with people where this vision lives, out of which I trust that intelligence and clarity will come, and will follow.
Valentina: Robert, I am really appreciating what you are saying. Without this consciousness, what is the purpose? I really want to bring it back to the preciousness of being conscious of the intentions. If we don’t move forward with this depth of coming from our hearts, we will just continue doing the same thing over and over and get the same results. If we can come from this energy from our hearts, intentions, motives, then I really feel it will manifest for the highest good of all, and we can move forward, and we can go in the direction that we have been wanting for so long, we just didn’t have this depth of consciousness so clear as I’m hearing it right now. This helps me get more integrated with what Marshall and I would enjoy contributing when we do meet together. I appreciate this depth of sharing.
Jori: I appreciated this also and it stimulated something that I would like to add. One of the things I see that the CNVC as an organization could contribute is to manifest as an organization that works from this place, and models to the world the possibility of being centered on the needs and the consciousness that we are trying to share in the world . I would like us to consider how we can move towards a greater modeling of that.
Marshall: Robert really spoke for what I see as the most important thing.
Jori: I am aware that we are moving towards a check-out, and see this as an opportunity for the observers to add to this so we as the board are informed from those who are here, if there is anything they would like to add.
John: If the board does not have anything further to say on the topic, let us receive comments from the observers, in the mode of check-out.

7. Check-out round, including observer comments to the strategic planning
John Abby: I’m really touched by the emphasis in the last bit on the spirit. What comes up for me in regards to how it relates to strategic planning is - As we think of CNVC as role, I would like us to see it as two concentric rings of a larger movement. One ring is the larger movement that I think all humans are engaged in, to survive and thrive, that goes far beyond NVC. I see the concentric circle of the CNVC, who has done a lot of work to reach out to the different networks that are working with NVC. We will probably never get everyone hooked into this, even those who see themselves as being engaged in NVC. I believe it is important to continue to be aware of the circles, to continue to reach out to them and recognize that our role is one part in this larger movement.
Joakim: I really don’t have anything to add, I really liked to hear about the spiritual piece that Robert brought up. I also liked to hear what Gail said about getting input from GCC and other key circles first before going forward.
Jan Carel: I would like to add the topic of certification and future developments surrounding certification procedures to be addressed during the strategic planning meeting in November, that is very important to me and I think it will add to the feeling of creation of the global family that I truly hope we will be able to achieve.
Mitch: I’m just enjoying having been here for parts of the call and really relaxing and reveling in the focus on the spirit and the desire to stay in connection with the spirit of what we’re doing. Just want to celebrate that, and I also appreciate John Abby’s reminder of how every person in every organization has a role to play in the world and add specific expertise, and that this supports all of us humans and creatures on the earth. I am feeling gratitude for the moment to reflect on these things.
Susan: I missed the meeting last month and I come back after two months and am just so thrilled on how everything’s coming together and delighted not only on the quality but the timing of the new communication system with  the pre-decision and post–decision feed back just in time for the face-to-face meeting in November. That really makes me feel connected to something bigger than myself.
Randy: I am feeling grateful for the opportunity to be here and present the financial report and also to be able to be a fly on the wall and see the inner workings of the CNVC, and am just being appreciative of being part of this process.
Glenda: I was very moved and inspired by the piece that Robert brought in. I would also like to share that I believe that both within the CNVC teams and more broadly in the network we have a lot of very skilled people that can help realize our vision and goals. What I would love from the strategic planning meeting is to contribute clarity about that and inspiration to our NVC community. It’s becoming more and more clear to me what motivates both individuals and teams are concrete and specific things that we can collaborate towards. I have been very grateful to be here on the call.
Stefan: I appreciate Robert emphasizing our consciousness in what we are doing, including planning. Our intention for this exercise needs to be to create clarity and alignment around the actions we want to take to see that consciousness manifest globally, and this should be part of every moment of the process to gain clarity of the steps we want to take. I am full of hope and confidence that we can achieve a lot with the combination of actions that we are planning.
Jori:I am feeling hopeful for the organization, that we are focusing on the depth of meaning of what we’re doing and at the same time looking at how we can take next steps to actualize and appreciating all the input that has been here, I feel inspired and touched and am glad I was here.
Robert: I am grateful for your contribution in this John, coordinating and facilitating the meeting. Really pleased with the work you are doing Glenda in implementing the communication policy and very hopeful and excited about how it will fit in with the value that I think the NVC is espousing, one more step towards walking the talk, inclusion and transparency and everyone’s needs mattering, I am really touched by that. I am inspired by the feeling sense that I am experiencing in hearing everyone’s voice and the level of cooperation and co-creation, I feel very inspired by that and am really looking forward to the face-to face board meeting, I just really want to see you all again and be part of this energy and am very happy grateful for everything, and everyone’s input.
Gail: A big woo-hoo to Glenda and the tools emerging for communication. I am really appreciating Robert’s call to the emergent living consciousness, holding for the strategizing to come up with topics that emerge from within the context of holding and living that consciousness, not just the rational headspace, I really appreciated that. What I would really enjoy at the next meeting is a second opportunity to let this simmer and being divinely inspired, and what would be really meaningful to me would be to be informed by each of you and also the Admin Team, specifically on the two questions; what are your dreams, what are your concerns. To get a grasp of them and then crystallize that input into what the measurables could look like and what we would like to strategize around specifically, immediately, that would feel very full and complete for me. I am just very grateful for this meeting and what emerged out of everyone’s collaboration.
John: Gail, I have noted your request, that next time we do some variant of what we did today and encourage everyone to do some thinking around that. I was delighted by how the meeting went and let it go longer because it seemed to be flowing so well. I am really happy about what happened today around this thinking.
Marshall: I’m very satisfied with what we did.
Margo: My heart is overflowing with deep appreciation for a very clear sense that I have, and the only way my spirit can define it is a sense of “we”, and it’s a “we” that is not exclusive to anyone. It is very much alive for me and I feel that live supporting energy of co-creating taking place. As a group of ideas, suggestions, comments and concerns that many have been holding and working on for years, with the great additional help of Glenda, helping us to put it together as clarity was being reached, it is like starting to see fruit develop on the tree. I see it as the way that things are going to continue to develop unfold. I am really excited about our near future and our long-term future, for our global community. I really appreciate the perspective and all-encompassing spiritual connection that Robert’s few words brought so much alive in each one of us and want to acknowledge that when decisions are made out of that energy the actions will unfold and be very life serving, which is what I feel that we are all trying to create. Thank you John for your facilitation skills, and the observers who are sharing their precious time to be available today, I so appreciate your interest and the action you have taken to express it.
Valentina: It’s been a pleasant, wonderful couple of hours, it felt timeless, because when Robert brought up the spiritual piece it was empathy for my soul, my heart, my consciousness, and I am just feeling the gracefulness of why we’re here, and the depth of connection that I am feeling right now is inspirational. I wish that we can continue to share and spread this that is our motive and intention, and the clarity that now seems to be emerging in beautiful ways beyond measurement feels bigger than us. I also feel gratitude to you John for continuing to facilitate and support us and guide our vision and mission so that we can work and co-create together and get everyone on the same page. Want to continue the celebration of that Glenda is bringing, all that I saw today was what I was visualizing. Thank you Stefan for accepting to be VP until December, I always appreciate your warmth and willingness to support us. I would like for us to sing happy birthday to Gail!

The meeting was concluded with everyone singing “Happy Birthday to Gail”, and ended 3:15 PM Standard Mountain Time. 


Minutes of the Board Meeting July 23, 2008

In attendance:

Board Members: Robert Gonzales, Jori Manske, Margo Pair, Gail Taylor. 
Absent: Marshall Rosenberg, Valentina Rosenberg, Stefan Wisbauer 
Facilitator: John Buck 
Observers: Jeff Brown, Jamie Conglas, Glenda Mattinson 
Recorder: Elin Skappel 

Summary of decisions:

1. Stefan Wisbauer has been elected as temporary Vice President of the Board, for a term of one month. 
2. A report from the Communication Coordinator will be an agenda item for all regular board meetings. 

Summary of action items:
1. Margo will provide to the board members a report of how expenditures are tracking to budget before next meeting, for discussion. 
2. Glenda to send an email to Robert as board chair and chair of the Board Communication Committee to schedule a meeting to get clarity about the Communication Coordinator role.Robert and Jori offered support to Glenda in regards to feedback on #3 on the Communication Coordinator's roles and responsibilities list, practical tasks and how to make effective use of time in the LT circle. 
3. Jori will provide information to Margo in regards to the arrangements with the Belgian/French group. 
4. The Admin Team will be looking for and appointing a point person to take the responsibility of pulling together thoughts and ideas for the Strategic Planning in-person meeting in November. 
5. Gail offered to be a resource to the Admin Team in regards to compiling a recommended list of questions to help them get the frame of conversation on what the point person for the strategic planning will hold. 
6. Glenda will pass contact info to Margo about potential candidate for the point person – Francois Beausoleil. 

Future Agenda Items
1. Aug 2008 - Gail Taylor's initiation period is complete next meeting and her board membership will be reevaluated at that time.
2. Aug 2008 – Election of a Vice-President, term to Dec 2008 
3. Aug 2008 – Should the Communication Coordinator be a board member? 
4. Ongoing - A report from the Communication Coordinator will be an agenda item for all regular board meetings. 

The meeting started with a check-in at 1:00 PM MDT (19:00 UTC)

1. Announcements and Administrative matters:

  • William Poehner has resigned from his role as IT Manager, but has been and will be providing volunteer services. Pan Vera has been hired as the new IT Manager and officially started his new position this week.
  • Minutes for the May 14, 2008 Board meeting were accepted.
  • The agenda for today was accepted.
  • Gail Taylor’s initiation period is complete next meeting and her board membership will at that time be reevaluated.
  • Eduardo Montoya was not able to join us today (change from Agenda)
  • Added to the agenda: Update / report from Glenda as Communication Coordinator.

2. Financial Report (Margo)

Financial statement through May 2008 was provided to the board members by email. Most of our revenue (60%) still comes directly from IIT, 20% comes from workshops and educational/material sales. Office expenditures are down 41% compared to same time last year. We are in the process of bringing CNVC’s accounting procedures up to GAP standards by Margo and our bookkeeper Randy Eoff. Classifications are being adjusted to better reflect actual income/expense, further details are at the end of the financial statement. 
Action Item: Margo will provide a report of how expenditures are tracking to budget to the board before next meeting for discussion. 

3. Educational Services Report (Margo)

Marshall and Valentina just finished an IIT in Switzerland and just started the assessor training in Germany this evening. There are 23 participants attending the training. 

The Educational Services Team, comprising of the registrars, assessors, Rita as facilitator of the assessor teamCertification Teamcoordinator, Marshall and John Kinyon (staff trainer staff) has scheduled monthly meetings – regular schedule to be finalized at the next meeting on July 28. on the last Monday of every month. At this month’s meeting they will decide whether the meetings will be open to observers. The minutes for these meetings will be made available to everyone in the network through our website 

4. Update on our IT department (Margo)

The biggest change is that William Poehner is no longer with CNVC as it’s IT Coordinator, having resigned in order to accept an opportunity to follow his passion in working with youth involved in juvenile justice system. Pan Vera has been hired as the new IT Coordinator and officially started his new position this week. William will be working closely with Pan to support the transition, and has expressed a strong interest in staying connected to CNVC and promoting NVC. William will be volunteering time to support the IT staff and will remain part of the ITC. Elin has taken on the in-house IT responsibilities (hardware, software, network, first point of contact for office support) alongside being Margo’s Admin. Assist. 

5. Election of new Vice President of the Board (Robert)

The role has lapsed with John Wiley resigning. For legal reasons we need to have a new VP immediately. Robert suggested that we set the term on this item to December 2008, as we expect there to be more people on the board by that time, and we will set a longer term at that point. Gail, Stefan and Jori were nominated. Rounds of discussion followed until consent was reached; 

Decision: Stefan Wisbauer was elected Vice President for a term of one month, consented by all. There will be another election next board meeting, when Marshall, Valentina and Stefan are all present. 

Future Agenda Item: Aug 2008 - There will be another election next board meeting, with anticipation of full board membership participation.

6. Unplanned update/report from the Communication Coordinator (Glenda)

Glenda was asked for an update on her work as Communication Coordinator, her role in regards to board meetings and general organizational structure, and input on what kind of support she might need. The majority of Glenda's time as Communication Coordinator so far has been spent working with CNVC teams. It has focused in 3 areas: 

1) collecting the information needed to perform items 5 and 6 of the role description (“5. Monitors that the Communication Policy is implemented in each CNVC circle, including that the decisions of each meeting are shared.”, “6. Obtains proposed agenda items before each CNVC circle meeting”) - collecting information on all CNVC teams, how often, when and “where” they meet, who belongs to the team, how agendas and minutes are prepared and distributed. 
2) She is trying to develop a standard set of information management tools that each team could use, for consistency and clarity. She is drafting ways to collect pre-decision input and post-decision feedback that don’t increase email overwhelm, using some Google tools. One of the first experiments with these tools occurred prior to this week’s GCC meeting. There will be a meeting next week with the LT in regards to these draft tools. 
3) In meetings where she is present, helping ensure the group asks the LT-consented questions inspired by the Board Communication Policy recommendations – what information are we going to share, with whom, and who will prepare it using what process. 

She has also been preparing proposals and draft communications at the request of the Admin Team for their review on subjects including a “next step” proposal on translation and fundraising material. With regard to the GCC, she has been working on consolidating input from a variety of areas for a model of NVC Group information to be maintained on the CNVC website, at the request of the webmaster. She has also been preparing for the GCC face-to-face meeting at the end of August, to work with the GCC team to create alignment and clarity in a plan for the coming year.

Robert asked about Glenda's participation in the yahoo trainers groups, in regards to tracking information and requests of which the CNVC should be aware. Glenda stated that she had tried to stay up on the forum but found herself less able to keep up over the past month. Also, while it is important to be aware of the issues that might be raised in the forums and they are an excellent tool for distribution of information, it is not an effective form of receipt of relevant items to the Admin Team and she is looking to establish more effective procedures to handle requests and information flow.

The majority of Glenda's time has been spent on collecting information on all teams, when they meet, who belongs to the team, how minutes are distributed, how agendas are processed, and which mechanisms already exist. She is trying to develop a standard information tool that each team could use, for consistency across the line. She is drafting ways to organize pre-decision input, using some google tools, and experimenting with these tools within the GCC. There will be a meeting next week with the LT in regards to communication tools. 

Glenda is also looking at alternatives to communication that will allow a more extended global participation in our network. Robert asked about Glenda's participation in the yahoo trainers groups, in regards to tracking information and requests of which the CNVC should be aware. Glenda stated that she had tried to stay up on the forum but found herself overwhelmed with it, and that while it is important to be aware of the issues that might be raised in the forums and they are an excellent tool for distribution of information, it is not an effective form of receipt of relevant items to the Admin Team and she is looking to establish better working procedures to handle requests and information flow. 

Request: Glenda would like more clarity on Communication Coordinator responsibility #3 ("Clarifies, implements and revises a Communication Policy for recommendation to the Board" – from minutes of May 14, 2008 Board Meeting) and the intention behind the material on a Communication Circle. The Communication Committee offered their support to Glenda 

Action Item: Glenda to send an email to Robert as board chair and chair of the Board Communication Committee to schedule a meeting to get clarity about the Communication Coordinator role. 

Proposal by Robert: A standard agenda item for Communication Coordinator report will be included for each regular board meeting. 

Decision: No objections, proposal accepted. 

Future Agenda Item: Aug 2008 - Proposal by Jori: Should the Communication Coordinator be a Board Member? 

7. Start of preparation for strategic planning for November in-person meeting

First strategic topic: picture forming around the question of how to identify NVC groups that are forming around the world - pointing to larger questions? 

John: Stefan wrote a strategic plan a year ago, which was followed up on in the February face-to-face meeting, and some of the strategic thinking in that plan was put into place. We need more depth, and the thought was to have preparation on each meeting before the meeting in November. First topic is fairly specific but will start us looking at what are the deeper issues, and how we perhaps involve more people in the process, not just the board. What’s the organizational view? 

Margo: Request to define our understanding, to be able to receive requests from the global NVC network, help digest and understand how each piece fits within the whole and what it contributes to the mission and name of the CNVC, and nurture the growth of what we hope to sustain. Currently the CNVC office does not have a way to recognize groups and circles, other than the GCC. Our accounting procedures, recording capability only recognize each individual trainer. Which does not address requests the office has received. Marshall has been requesting for years for the network to form groups providing support for each other. Concerning our mutual relationship and responsibilities, I would like us to think about the different types of groups which are sharing NVC in different venues in different ways and would like to be recognized by CNVC as a group. On the problematic side of that, here is a current situation: Within the network a group has formed and wish to be recognized – requesting CNVC enter into agreements with the group, yet some members of the group are also requesting different agreements. To identify who we would be entering into agreements with is confusing. 

We want to help identify what type of group(s) CNVC can recognize in order set up a supporting structure. I believe the GCC has been working on this. I request we pull together the information and develop base guidelines and expectations in order to be proactive. 

Robert: Grateful to Margo for her articulation. For each question asked, more appear. To address two of them: What groups do we want to recognize? How do we do this. Immediate: I don’t want us to determine what groups, but to see what groups are already forming, and to in term recognize them. What is the nature of our collaborative relationship? To me the need for mutuality is the most important here - one of the highest criteria: Is this group/individuals supporting the mission of NVC? I would like mutuality, to not define but invite groups who are self-defined, who are in line with the NVC vision, and make requests that they be willing to contribute to our community. What does recognition mean? Your two examples give us a reason why this is needed. 

Gail: I am hearing a lot of questions. How do we want to implement a preliminary process, how do we identify groups, how do we recognize them, how do we organize as a global community, how do we receive and share info with various groups, how does this relate to certification, how do we respond to requests from the local communities in regards to certification. We need to implement solutions to solve this, attempt stimulation, my preference is to first have us agree on allotting resources, people to help with this load, one person who can hold the enormity of the communication, specifically want to trust that we are giving this conversation to someone who will have the time and energy to compile thoughts, do outreach conversations, before even talking about strategy, creating a person who can be resourceful to help out with all of this. 

Jori: I’d love to have exactly what Gail said. I see a team of people who has put an enormous effort into this and without support it makes it very difficult to keep their attention there. That points to the resource that we already have, community representative organization (GCC is moving into this). We used to have a page where groups were listed, and we don’t have that anymore. I dream of a situation where trainers and other people are connecting through groups. If we really are going to grow to the size that we hope to, this will be crucial to fulfill the mission. It is going to take a lot of people, we need points of contact, The other thing, hearing Margo’s examples, and her questions, I have information about what you are dealing with now, as I have been involved with this. How did we come to where we are now? 

Margo: This is part of our question about defining and identifying groups for one purpose. The group sometimes refers to themselves in different manners. I would like to clarify which agreements were made with which groups/subgroups and who is considered within the group. 

Jori: I will try to give you any information that I have on this. 

Glenda: Appreciating what I’ve heard. For me, one of my priorities is that we need a way to capture info on groups, a way to be able to cross-reference it in regards to individuals. That’s a prerequisite. I appreciated Robert's view on how to find out who's out there. Gail, I appreciate your recommendation and agree. To me the GCC is the group that has had the mandate in regards to groups, and I appreciate Jori's input that without resources it is hard to keep attention there when people are volunteering their time. 

Other Aspects of Strategic Planning

John: Robert let me ask you one more question: Do you want to see anything else organized around strategic planning, building up to the meeting in November, in addition to what I’ve suggested. 

Robert: Not sure I can answer that right now. Would like to see something to optimize our chances in November., very encompassing conversation, as much as we can do to prepare for it the better. 

John: The board asks the Admin Team to propose in the August meeting a person/process/plan for doing the strategic plan development between now and November. I would like to bounce this idea off Margo? 

Margo: This would be a major function to help support the board. I am concerned with our current scheduling, attention can not be put towards this by the Admin Team until the end of August. 

John: Could the Admin Team appoint a person? 

Margo: Would that be to develop the strategic plan framework or to start putting together a strategic plan? 

John: This would be to collect the data and thinking on it. In the past it has all been attempted done at the meeting, all the thinking that is needed, option papers, soliciting thoughts from the network, outline of what it might look like. We would be in a better position for deeper thinking in November because the legwork has been taken care of. The Admin Team would be making the process happen instead of doing it themselves. 

Margo: I think it’s a very good idea and fully agree on the need for a lot of the legwork, digestive work, in variety of areas, could benefit from this. I accept for the Admin Team that we’ll be looking for and trying to find a point person. 

Jori: How about Stefan? 

John: I believe will be important to the process, but may not have the time to do the legwork. The point person might work under Stefan’s direction. 

Margo: If there are other suggestions: please provide the Admin Team with your suggestions. 

Action Item: The Admin Team will be looking for and appointing a point person to take the responsibility of pulling together thoughts and ideas for the meeting in November. 

Decision: No objections, proposal accepted. 

Action Item: Gail offered to be a resource to the Admin Team in regards to compiling a recommended list of questions to help them get the frame of conversation on what the point person for the strategic planning will hold. 

Action Item: Glenda will pass contact info to Margo about a potential candidate for the point person - Francois Beausoleil. 

Closing Round
The meeting was concluded with Check-Out, and ended 3:00 PM Standard Mountain Time.


CNVC Board Minutes of Meeting of June 11, 2008

In attendance
Board Members: 
- Robert Gonzales 
- John Wiley 
- Valentina Rosenberg 
- Margo Pair 
- Marshall Rosenberg 
- Stefan Wisbauer 
- Gail Taylor 

Absent: Jori Manske 

Facilitator: John Buck 

Observers: 
- Martha Lasley (Pennsylvania, USA) 
- Mercedes Frace (Florida, USA) 
- Glenda Mattinson (Toronto,Canada) 
- Matthew (South Africa) 

Recorder: Jason Mills

Minutes compacted and prepared by Margo Pair and Elin Skappel. 

The meeting was called to order 1:15 PM MDT (19:15 UTC)

Announcements and Administrative matters

  • Observer policy stated
  • Jori Manske is unable to attend today’s meeting. Jori and Jim are attending a wake for Jim’s mother. A minute of silence was observed.
  • Minutes for the May 14, 2008 Board meeting were accepted.
  • The agenda for today was accepted.
  • Added to the agenda: A time for appreciation of John Wiley, who is resigning from the board.

Financial Report (Margo & Valentina)

Profit and Loss report and Balance Sheet provide information through the end of April 2008. Net income has increased. Moving the office from California to New Mexico has contributed to reducing reoccurring expenses.

  • Proposal: Margo requested the Board’s approval to transfer and invest from our cash account an additional $200,000 into 90 Money Market Accounts. Robert, Valentina and Margo will need some time to investigate long term investments. One criteria for investment will be social conscience.

Floor open for questions, none. Proposal accepted.

  • Action Item: Robert, Valentina and Margo will investigate long term investment prospects and apply the $200,000 approved by the board into 90 Money Market Accounts.

Communications Coordinator Position Update (Marshall, Margo & Valentina)

Glenda Madison has been hired as the GCC Coordinator starting the end of the month, during this time Jim, Jori and Glenda are transitioning with each other. The GCC Team recommended Glenda as the new Leadership Team member. Glenda has also accepted the Communications Coordinator position. The Communications Coordinator is a paid position with scheduled reviews to evaluate and identify needs and set priorities as the work progresses. There will be a monthly review and an evaluation within 3 months to see if this fulfills everyone’s needs.

  • Action Item: Glenda will look into co-development in fund-raising opportunities to support the two positions.

Glenda was welcomed by the Board, and the expertise, warmth and clarity that she brings to these positions were celebrated.

  • Request: Robert requested that Valentina share reviews with the Board President through email.

Appreciation of Jim and Jori’s work

The board members came together in appreciation of Jim and Jori. The extensive work they provided in establishing the network of connections in the GCC was praised, as was their contribution to the board and community in general. The assistance, inspiration, warmth and energy they provided to so many, and the dedication they show to both the concept of NVC and the community have made a great impact on where the CNVC is today and a deep gratitude and appreciation was expressed amongst the board members. 

New Board Members (Margo)

Margo requested input on candidates to contact as prospective board members. Please submit your candidates to Margo. 
Floor opened for comments: 

Upon Valentina’s request, Stefan announced that he would happily commit to another year on the board. The board approved and much celebration followed!

  • Decision: Stefan's term on the board was extended for one year.

Gail recommended Martha for the Board. She suggested that the IIT area coordinators help forward more observers to the meeting. 
Margo stated that she would enjoy increasing diversity to balance men, women and different continents, and that it would be great to have more participation around the world. She would like to bring in expertise in marketing or business to assist in expanding and moving the organization forward.

  • Action Item: Stefan will connect with a contact in Geneva who has extensive experience with foundations and invite him to join a future board call.
  • Action Items: Gail volunteered to assist contacting area leaders and other people in the community for recommendations for prospective board members. Gail will also send out observer invitations.

Hiring Update (Margo)

Bookkeeping Department

Our bookkeeper had to leave due to family emergency and health issues. We have been interviewing for a new bookkeeper and just hired Randy Eoff, who started with us at the beginning of this month. As our bookkeeper Randy will be working with me to bring the financial records within GAP. Randy is a CPA 

Office Manager

While we have gone through two rounds of interviews, we have not yet found the person to fill our Office Manager position. Priority has been placed on the bookkeeping department. 

Selection committee for Media Coordinator

Marshall and Valentina introduced me to a gentleman that might be interested in being part of the team, but not coordinator. We would like to repeat the request to the board members for recommendations in regards to potential candidates. 

Update on Education Services Department (Marshall & Valentina)

Marshall is developing the assessor training in Stuttgart, working with criteria developed by Rita, Lucy Lu and Barbara Larson, along with the questionnaire Robert sent out. There will be 23 candidates attending the assessor training in Stuttgart. 

A meeting with the Certification Team is scheduled for next Monday, team structure, board recommendation and communications guidelines will be on the agenda. Marshall and Valentina are looking forward to the meeting and are pleased that everyone will be able to attend. 

The Certified Trainers’ annual renewal period is almost completed, we are waiting to hear from 6 to 8 people. Letters have been sent out this week to the ones who have not recertified, asking how they are and why they were not recertifying. 

Assessor training for North America has yet to be determined. We have received responses from some people who would like to attend the training in Albuquerque in October, to be held at the Madonna cCenter. We would appreciate additional thoughts and ideas via email. 

Floor was opened for comments.

  • Action Item: Robert is interested in offering guidelines to pre-assessment, but stated it would take some time to flesh out.

Gratitude was expressed to Marshall and Valentina for their work. 

Update of time line established in the February 2008 Board meeting (Margo)

There was a review and discussion leading to the following accepted adjustments to time line:

  • Moved “Hire Office Manager” and “3 New Board Members Added” to Third Quarter 2008.
  • Moved “Hire Grant Writer” to Fourth Quarter 2008.
  • Moved “2nd Staff Trainer Hired” to 2009.

John Wiley Farewell

John Wiley expressed his appreciation to the “wonderful band of souls” of the board and hoped everyone could feel the love and appreciation from his heart. The board members celebrated John’s contributions to the board, and his way of making them feel welcome, his great support, his integrity – and his sense of humor, and the warmth that John and Anne have extended to them. 

John Buck stated that John Wiley’s resignation was not officially accepted until next board meeting, both to keep as VP of record and to help with Wiki. John Wiley objected to this, and stated he really wished to end immediately, but that he would stay and offer help if needed. John Buck suggested Jori as a backup if needed. 

Change of dates for board meetings in July and December

Proposed and accepted change of regular schedule board meeting dates for the month of July and December 2008.

  • July 2008 will be on the 23rd, time 1900 GMT, provides the ability for a majority of board members attendance.
  • December 2008 will be on the 17th, time 2000 GMT, appears to work for everyone.

Meeting was completed with check-out

ACTION ITEMS, SUMMARY

Financial Report

  • Robert, Valentina and Margo will investigate long term investment prospects and apply the $200,000 approved by the board into 90 Money Market Accounts.

Communications Coordinator Position Update

  • Glenda will look into co-development in fund-raising opportunities to support the two positions.

New Board Members

  • Stefan will connect with a contact in Geneva who has extensive experience with foundations and invite him to join a future board call.
  • Gail volunteered to assist contacting area leaders and other people in the community for recommendations for prospective board members.
  • Gail will also send out observer invitations.

Update on Education Services Department

  • Robert is interested in offering guidelines to pre-assessment, but stated it would take some time to flesh out.

Minutes of the Board Meeting May 14, 2008

In attendance

Board Members: Robert Gonzales John Wiley Valentina Rosenberg Margo Pair Marshall Rosenberg Jori Manske Gail Taylor

Absent: Stefan Wisbauer 

Facilitator: John Buck 

Observers: Susan Livingston (Virginia, USA) Mair Alight (California, USA) Doug Johnson (Arkansas, USA) Faith Landey (Georgia, USA) 

Recorder: Jason Mills

Administrative Matters

Announcements: (Margo) CNVC is currently interviewing bookkeeping candidates. Our prior bookkeeper was unable to return to work due to a family emergency. 

Action Item: Schedule of board meetings: Proposed to keep board schedule as is, except for July (9 or 23) and December meetings. One member had problem with proposed dates. Margo handling offline. 

November meeting in person—Nov. 13-16 in Albuquerque, NM, USA. 

Acceptance of Minutes of April 23 Meeting: Minutes adopted with corrections.

Welcome & Discussion w/ potential new board members

Gail Taylor accepted an invitation to possibly become a board member. Per our request for any questions from Gail, she asks: What would other board members like to know about me? What would be the hopes and expectations from a new board member? 

The board responded that each board member has differing responsibilities within the organization, so each board member answered individually. 

Marshall: What are you doing now in terms of getting the NVC process out?

Gail: Integrating NVC as one of six main pillars of “The Integrated Approach,” a method she uses in her coaching business. Because of this work, she was asked to spend a year with Integral Institute and Ken Wilbur. Spoke about NVC at 2004 International Coach Federation conference. Has been certifying coaches in her methods and branching out into online venues. Getting NVC to a more global customer base. 

Marshall: He couldn’t be more excited, especially the connection to Ken Wilbur. CNVC needs people with broad awareness of other programs to integrate with NVC and he has always been impressed with her organizational skills. He asks, are you worried about the time commitment? 

Gail: She is not worried; she only work four hours a week, and has plenty of time to offer to NVC. She would be willing to offer more than required if there were other little tasks to accomplish. 

Marshall: He would like Gail to offer a course so he could get his workload down to four hours per week. 

Gail: She would be delighted to offer that. 

Valentina: How does she sign up for the time class? 

Gail: View www.iwantmorebalance.com

Valentina: She viewed Gail’s web page and enjoyed her attitude of compassionately connecting with others, especially with the coaching. She’s also interested in Gail’s time schedule, and excited to learn how to work 4 hours a week. If she has additional questions, she will send an email to Gail or Margo. 

Gail: She has no further questions for Valentina at the moment. She asked for contact information for additional questions. Margo will be happy to provide information.

John W.: He’s excited to hear ease, energy and sparkle that Gail brings. He wonders if Gail is aware of reorganization of CNVC that began a few years ago. Have you seen any documentation of the leadership team? 

Gail: She has spoken with Stefan and seen old minutes and details about integration of sociocracy. She has not received many updates in the last month or two.

John W.: Asked in terms of her own vision, any more or less she would like to see CNVC doing?

Gail: She doesn’t know anything, but in terms of project implementation, no ideas. She has heard many stories and interpretations, some challenges with regard to movement and structures and processes for growth, and has concerns about current processes for expansion and depth of connection. She would like more information before expanding on ideas. No further questions, but would really like to have contact information for John W. 

Jori: Enjoying getting to know Gail. What does she want to bring to CNVC?

Gail: Doesn’t know enough yet about the needs of the board or CNVC, but has a big ego about all of her skills and talent. She is committed to supporting CNVC and bringing NVC consciousness into the world at large. 

Jori: Any questions for me? 

Gail: She would like to get to know Jori better. 

Margo: She is looking for someone with a far richer understanding of NVC than she has—she considers herself a novice—and mixing that with a business that operates with integrity and operates in a way to nurture CNVC’s vision, mission, and aim. She wants strategic planning to help nurture vision and keep integrity with the business. One of her largest areas of concern is setting up an infrastructure for communication in an effective, timely, and joyful way. NVC has flourished, and the hardest problem is identifying who, how, and through what avenues to share information. Having the assistance of another business minded person for other options is important, along with a curiosity and ability to stretch boundaries. Any other questions? 

Gail: She is grateful to hear depth of care and integrity. She might want to ask more questions offline. 

Robert: He appreciated the ownership for what Gail doesn’t know, and her stating what she really needed was more information. Robert joined not knowing a lot and hearing many things 2nd or 3rd hand. He came in with a lot of questions he’d like to share. She has a number of skills and knowledge around organizational structure. The most important thing for any board member is the ability to consciously hold a vision and have that vision hold the highest level of priority. Also hold that vision in the context of what you can contribute to the organizational structure, and the ability to live that vision in her role as a board member. Does Gail have any response? 

Gail: She feels both confident and proud of her skills and also humble. She wants her participation to be a gift to the board and the world, but also a gift to herself. She wants to embody her values in her gift to CNVC. 

Robert: He would like to create a time in private to share experiences. 

John B.: Asked if the board would like to make a proposal at this time to ask Gail to join the board. 

Objections: 

Proposal accepted with the understanding of a three month trial period. 

Gail: Accepted the nomination with great gratitude and eagerness, and she is looking forward to getting to know everyone over the next three months. 
Action Item: Robert agreed to work with Gail in her orientation to the CNVC board.

Financial Report

(Margo): Draft minutes with financial statements were distributed with the agenda for today’s meeting. 

These are through the first quarter only. Still working on April due to family emergency with bookkeeper. Currently interviewing for new bookkeeper. 
Total income has increased by 3.13%. Reduction in operating expenses in the following categories; rent, telephone, fund raising, and equipment rental, attributed to a decrease of 38.12% of total expenses compared to the same time last year. 

Floor opened for questions: None.

Report on 2008 Certification Program Assessment Training & update on certification process

(Marshall and Valentina): At this time, they have no new items. They are still working on receiving names for the NVC Certification Assessment Training in Stuttgart, Germany. They are continuing to get responses for training in the US in October, 2008. They don’t have many answers other than they are continuing to work to connect with current assessors’ questions and concerns. 

Floor opened for questions: Nature of assessment training, curriculum, etc. Marshal working on training and curriculum. They are open for suggestions and feedback from previous assessors. 

No further questions. 

No further information from Valentina. If more comes up, she will contact through email or will provide at the next meeting in June. They are very busy with developing training material. 

Question from an observer: Any updates or reports for those ready to be announced as certified trainers? 

They have enjoyed announcing a few recently certified trainers, but would prefer not to give a concrete date for announcing others in the near future. 

No further questions from observers.

Communications Committee Progress Report

(Robert): Robert asked that the proposal provided for review at the last board meeting be discussed and adopted or declined. 

The proposal was discussed and amendments proposed: 1. That it be a paid position. 2. That there be a minimum of a 6 and 12 month review. 3. That it is combined with the GCC coordinator position. 4. That CNVC and the GCC are to locate additional funding outside the organization for the position. 

An objection was made that facilitation skills be added to the description. All coordinator positions should be skilled in facilitation. Add parenthetically at I. B. 1. “including group facilitation.”

  • The proposal was accepted with amendments as follows:
    • 1. That it be a paid position.
    • 2. That it have a minimum of a 6 and 12 month review.
    • 3. That it be in conjunction with GCC Coordinator duties, with one person to assuming the responsibilities of both roles, with reviews as to effectiveness.
    • 4. That CNVC and the GCC are to locate additional funding outside the organization to fund the position.
    • 5. That “including group facilitation” be added parenthetically to I. B. 1.

I. Communication Coordinator position.

Overall job of coordinating the flow of communication within the organization and between the organization and the community.

  • A. Roles and responsibilities:
    • 1. Leadership Team Member
    • 2. Creates and facilitates a Communication Circle
    • 3. Clarifies, implements and revises a Communication Policy for recommendation to the Board
    • 4. Provides an observer from the Communications Circle to the Board
    • 5. Monitors that the Communication Policy is implemented in each CNVC circle, including that decisions of each meeting are shared
    • 6. Obtains proposed agenda items before each CNVC circle meeting
    • 7. A paid position with a minimum of a 6 and a 12 month review
    • 8. In conjunction with GCC Coordinator duties
  • B. Skills:
    • 1. NVC Certified Trainer with well integrated NVC skills and consciousness (including group facilitation)
    • 2. Organizational experience and background in a variety of information systems
    • 3. Skilled in written communication.

II. Communication Policy recommendations:

  • A. Pre-decision input (from NVC community)
    • 1. Who is included for input is defined by the context of the specific issue/topic being addressed and who is involved or affected by the decision.
    • 2. Needs, strategies, and any tentative proposal will be shared with the community segment involved or affected before final decision is made
  • B. Post decision feedback (to and from NVC Global Network)
    • 1. Whenever there is a decision made by any circle or an individual in any circle in the CNVC structure, someone from the circle making the decision communicates this decision to anyone in the community to whom it is relevant.
    • 2. Observations and needs will be included in feedback.
  • C. Create a mechanism or system to facilitate and implement the communication policy.
    • 1. Determine and communicate whether and how responses to feedback will be addressed
    • 2. Create a system of periodic review
    • 3. Explore the strategy of a creation of the WIGO (What Is Going On) Project, enabling ongoing overview of activities, needs, geographic and topic areas.

Action item follow up

Hiring: Office Manager and Bookkeeper

Postponed due to time constraints of the meeting.

Selection committee for Media Coordinator

Margo requests input from board members on who could work on the committee to define the skills, experience, and duties of the media coordinator, and assist with being on the search committee.

Action Item: Margo is requesting input from Board Members. She will send an email to remind the board for feedback.

Other items

John B. asked for other topics that might need to be covered during this meeting that were not present on the agenda. 

Margo asked if the board needed to vote for another vice president or is John W. willing to continue for an additional month? 

John W. and the board agreed to extend his term as Vice President for an additional month, and John W. agreed to continue fulfilling the responsibilities of the Vice President position. 

No further business.

Closing Round

  • Susan: She is celebrating the work that has been done, and looking forward to next time.
  • Jason: He requested the last names of all the observers.
  • Doug: He would like to email comments to Margo, and also asked who has responsibility for finding funding for comm. coordinator.
  • John B.: He stated that he is pleased with decision on comm. coordinator. He also reminded everyone that it helps to get into the conference a few minutes early.
  • Gail: She was delighted about the process of the board meeting and thanked John for his facilitation. She is grateful and excited about her segue into board culture and thankful for the board’s confidence. She is grateful to support the board and her chance for three month trial period.
  • Robert: He regretted being late to meeting, and was pleased with decision on policy and program. He is hopeful on the new communications policy and pleased that everyone else is onboard.
  • Margo: She has a sense of connectedness and a calming joy of what has been accomplished today. She appreciates the effort and time people have put into to make decisions. She also feels camaraderie and appreciation of the board, and is looking forward to working with Gail.
  • John W.: He is filled with appreciation, especially to the people who take time to join and participate with call, Robert for communications policy and recommendation, and Gail for her willingness to serve on the board and accenting facilitation skills in new position and theme of working in circles.
  • Jori: She is happy with the facilitation and communication in the meeting, and she has a sense of moving forward. She appreciates the note taker, and that the communications coordinator is moving forward and she has hope in the amount of contribution that person will give to CNVC. She is happy that the new board member, Gail, and has already brought things to add to meeting. She also thanks *John W. for hanging on and supporting organization, and also thanks the observers.
  • Marshall: Said he enjoyed having the meeting done and Robert’s proposal.
  • Valentina: She is celebrating with great joy the effort put out today: John’s facilitations, proposal for communications coordinator, and the feeling of moving forward. She celebrates the “bubbliness” of Gail as music to her heart. She is pleased with John W. continuing to support CNVC. She thanked the note taker and observers, and thanked Margo for all her hard work.

Meeting concluded at 3:20pm MDT. 
Recorded By: Jason Mills

Report from the GCC Coordinator
Report from CNVC Office
Report form Communications Coordinator
Envisioning Sandbox for Board of Directors


Minutes of April 23, 2008 Board Meeting

In Attendance:
Board Members Present: Absent: Robert Gonzales Jori Manske John Wiley Valentina Rosenberg Margo Pair Marshall Rosenberg 
Observers: Mercedes Frace (Florida, USA) Susan Livingston (Virginia, USA) Paul Jeff Brown (Missouri, USA) Jim Manske (New Mexico, USA) Pierre-Marie Lamielle (France) Jan Carel Van Dorp (Netherlands) 

Facilitator: John Buck 

Recorder: Susan Yelton 

Opening Round:
Group Check-in Acceptance of January 15, 2008 minutes Agenda accepted with the following changes: remove SEP, add employee health insurance benefits. 

Discussion

  • Financial Report (Margo):

Total Income has increased by 3.13%. Reduction in operating expenses in the following categories: rent, telephone, fund raising, and equipment rental attributed to a decrease by 38.12% of total expenses compared to the same time last year.

  • Action Item:

The Board has approved $400,000 for the Board Treasurer and President to work with the Administrative Director (Margo) in making long term investments. Investment criteria should include social investments and examination of the possibility of real estate for CNVC.

  • Discussion:

Proposal to have included in the May 14, 2008 meeting agenda “Prospective Board Members” meet and greet. 

Certification Program and Assessor Report (Marshall)

Marshall received names of NVC Certified Trainers who assessors are recommending to attend our upcoming Certification Program Training—one in Germany in July 2008 and one in New Mexico, USA in October 2008. The recommendation list is being used to review and choose whom to send invitations. 

Robert asked who is getting Yahoo e-mails and responding to regarding the certification process. Valentina shared Dee reads and responds to e-mails received through our website or sent directly to her, Marshall, Margo, or Valentina for questions or concerns on the certification program. She also said that only the Yahoo groups are used to post announcements. 

Marshall is appreciative to all applying for certification and that have been waiting patiently, the hard work of the certification team in trying to work though the issues and needs that were unmet and caused the certification process to be paused, and he looks forward to improvements in the communication process in certification issues in the future that would make the process easier in the future.

  • Decision: The group consented on the summary of discussion of minutes.
  • Group discussion identified the communications issue of whom, how, and when CNVC communicates, deferred to communication ad hoc committee.

Communication Committee Report (Robert)

The report has just been e-mailed to Board Members for their review. Robert was unsure on how long the Board had to read the minutes, and was unsure on how thoroughly the Board wished to discuss it in the meeting. The committee is requesting all board members to read thoroughly and to discuss the function of the committee. 

In previous board meetings it was discussed how communication needs were not being met on all levels or in all areas. The ad hoc committee was created with Robert Gonzales as chair, and including committee members John Wiley, Jori Manske, and Margo Pair.

The committee identified major needs—one was for effective communication within the CNVC government and network that was in harmony with NVC and its aim. A statement of purpose was created to reflect CNVC mission and aim to expand on its communication policy. Part of this is to propose strategies and what information is communicated and to whom. Also to develop an infrastructure that includes all people, regardless of how they are connected to CNVC. 

Three primary areas of recommendation: 1. A Communication Coordinator position within the CNVC organization that is also the Leadership Team representative of the Communication Team. 2. Pre-decision input from community and post decision feedback. Who and what is included for input and/or feedback is still to be defined. 3. Define and create the system infrastructure to facilitate and implement policy.

Action Item: Robert requests input and comments from board members by May 2nd for committee to review before the next board meeting, and for it to be included as an agenda item. 

Employee Health Insurance (Valentina and Margo)

Discussion: Blue Cross Blue Shield health, dental, and vision insurance costs increased 5.9% from last policy year premiums. Average increase for New Mexico business is 11%, with a national average increase of 13%.

  • Recommendation:

CNVC continue to offer the same insurance coverage as in 2007 to its employees. Blue Cross Blue Shield 2007 annual cost was $41,200.96. CNVC received a 5.9% increase in premium, which is far less than the New Mexico business average of 11%. The 2008 premium is $43,631.81. 
Prior Year New Quote Comparison Difference $41,200.96 $43,631.81 5.9% $2,430.85 
All consented. 

Office Manager Hiring Committee Report (Margo)

The job description was revised and advertised through the Albuquerque Journal newspaper, Craigslist, and the CNVC Trainers, Certification Candidates, and Friends of NVC Yahoo groups. 32 applications were received by the committee, and of those 6 were interviewed. From those 6, two were chosen to invite for a second interview. One candidate accepted an invitation for a second interview but cancelled because she accepted another position. The 2nd candidate was interviewed which clarified for the committee a lack in skills and experience to provide the bookkeeping and daily operational systems development needed. 

The committee is currently advertising going through the selection process again. 

Training and Mediation Team (Marshall)

John Kinyon has joined the Training and Mediation Team. The team is working with John to co-develop this area of CNVC. Please review the additional information of this team on our website. In the future an additional trainer will be invited to join the team, once the team has a clearer understanding and review the outcomes. As the Educational Services Director, Marshall sees the decision as to who is on the team as his decision, that he will be the one choosing the person, but he is open to feedback. 

Check Out:

Next meeting scheduled for May 14, 2008. Respectfully submitted by: Susan Yelton, Recorder


Minutes of February 21-24, 2008 CNVC Board Meeting

02/21-24/2008 Albuquerque, New Mexico Meeting

In Attendance:

Board Members: Robert Gonzales, Marshall Rosenberg, Margo Pair, Valentina Rosenberg, Jori Manske, John Wiley (by phone), Stefan Wisbauer (by phone, 2/23 only)

Facilitator: John Buck

Observers: Danielle Beenders, Abby Wells, Jeff Tretsven, Todd Hiermeier, Kristina Lee (note taker)

Thursday, February 21st

Present: Robert, Marshall, Valentina, Jori, Margo, John B., Kristina By Phone: John W

Observers: Danielle, Jim, Abbey

Discussion

Financial Report: Margo and Valentina

Review of calendar year 2007 Balance sheet and Profit and Lost Statement. International Intensive Training (IIT) trainings and workshops are the majority of our revenues. Additional revenue comprise of educational materials sales and Certified Trainer Renewal Fees.

Low liability, excellent credit rating.

Salary & Benefits, at end of section. Center has policy to provide retirement plan, Discussion of Simplified Employee Pension (SEP) plan policy from Employee Handbook. Reviewed 2007 annual salaries paid (include overtime compensation). 2006 plan year board approved 6% of wages paid.

Append 2007 Balance Sheet and Profit & Loss Report

Action Item Margo to obtain SEP information and provide board with a proposal, to be voted on before next board meeting.

Discussion

Translation of NVC Documents Report: Margo

The top 5 CNVC business informational pages for the new website have been identified and will be or are in the process of being translated into German, French and Spanish. The pages cover the following topics:

  • About NVC, Vision, Mission, Aim and Brief History
  • What is NVC
  • Learn NVC
  • Sharing NVC
  • How to find a training, trainer or local supporter
  • The revised CNVC Trainer Renewal documents will be or are in the process of being translated into German, French.
  • Letter to CNVC Certified Trainer
  • 2008 CNVC Certified Trainers Agreement
  • Trainer Report and Trainer Agreement Checklist
  • Instruction for posing report on CNVC website
  • 2007 Commission Fee Form
  • Translation policies to address, which documents would lead them selves for translation.
  • Global Community Circle (GCC) language team of people with the ITC and Admin. Team are working together in asking questions to develop a policy and testing a process to see how identified documents/correspondents are being translated with an NVC knowledge base within a timely fashion. Many within the NVC community have come forward volunteering their services in support of our global network.

Action Item Admin Team and GCC to develop a translation policy for recommendation to the board.

Discussion Status of Certification: Marshall and Valentina

An assessor training is being offered this summer in Germany. Certification will be reopened in Germany when we have those who can provide the service by successfully completing the training. If we haven't heard from Isolde within one week Marshall will go ahead and schedule the training in Germany.

Proposal of Admin Team – open certification for candidates who are and have been ready for final assessment and those already taken final assessment, in all areas except Germany. Rita is connecting with assessors to obtain information on who fits this category and how many this will effect.

Rita has provided a proposal to increase the fees and the prerequisite hours for registration. Marshall will be requesting feedback directly from assessors requesting the needs for change in fees and hours.

Topic being examined –

    • Integrity of program
    • What support if any would the assessors enjoy
    • Trainer renewal fees, distribution of fees
    • Responsibilities of Registration Coordinators
    • Proposed increase in registration and assessment fees
    • How to improve and increase support to people in developing countries,
    • Examine reasons for proposed increase in hours
    • When would a candidate sit for assessment

Decision Regarding reopening certification for registered certification candidates: The Board recommends to the Director of Educational Services:

Fees not be raised for currently registered candidates

Offer option to candidates to pay the higher fees contributing to the assessors as well as supporting candidates who do not have the funds

Reopening Germany is not part of this decision at this time.

    Request Robert requests that the Director of Educational Services to provide an update to Board about progress of certification policies after each meeting.

    Discussion Leadership Team - Margo

    Leadership Team (LT) has been meeting regularly every two weeks.

    Meeting minutes will soon be availability via CNVC's website.

    Each team are developing their orientation package information, and are incorporating the communication guidelines.

    First LT forum will be schedule before the end of April 2008.

       

      Discussion CNVC Staff Trainers – Marshall and Valentina

      John Kinyon has joined CNVC serving as a CNVC Staff Trainer (position title to be reviewed)

      Scheduling of workshops and trainings is our next step

      We would like a woman to join the CNVC Staff Trainer team as the second staff trainer; hiring is in progress.

        Discussion Grant Writer Status- Margo

        Recently contacted someone to be on Selection Committee

        Selection Committee to be formed to assist to with defining criteria, job description and selection

        Currently looking for those that would be interested in being on the Selection Committee.

          Action Item Continue with process.

          Discussion Admin Team Experience

          Margo feels supported by Valentina and Marshall as well as feeling individual freedom

          Network has grown fast and the CNVC support structure is catching up. We are indentifying and implementing an infrastructure help support CNVC’s growth?

          How do we know who is involved in what? Website will help define member's involvement.

          In collaboration with the Leadership Team Coordinators we are beginning to build an infrastructures which can be maintained and duplicated with ease.

          Ability to have information, data and history providing continuity in each area in order to manage daily business a key concern, and continues to be addressed. Reviewing and revising operational procedures, with staff and reviewing electron files.

          Marshall: How much time is being put into this by Margo and Valentina? Feels that more time is available for him and that Margo and Valentina are taking care of issues until he is needed.

          Valentina: Appreciates that the three of them can call each other and feel comfortable sharing disagreements. Difficult reading technical documents. Need someone to write letters without questioning or apprehension. Valentina, not comfortable holding meetings unless Margo is present.

          Issues may comes up were action must be taken quickly in order to avoid more complications.

          Not as effective as they could be, in the process of setting up structure allowing more time and energy to address complicated situations past and present.

          Marshall is very clear about what he wants to be involved with and what he does not.

          John W wants to revisit having a communication director, moving forward on structural changes

          The Admin team is diligent that if there is a conflict of interest they will say so and recues themselves as needed. We hope that all teams will follow this policy.

          Robert has concerns getting assistance for the Admin Team and communication with network. Determining who needs to be the contacts, must it be the Admin Team? The organization needs skilled and knowledgeable people (Public Relations?)

            Meeting Minutes: Friday, Feb. 22, 2008

            Present: Robert, Marshall, Valentina, Jori, Margo, John B., Kristina, By Phone: John W

            Observers: Jim, Abbey, Danielle, Todd, Jeff

            Discussion Responsibilities of board positions were reviewed; qualities and abilities for a prospective Board Member to possess were identified.

            • Self sufficient, ability to fund travel expenses anywhere around the world
            • Estimated time commitment: One meeting per month, 4 hours (prep time, meeting, 1 hour debriefing).
            • Ability & interest in being on various committees 1hr/wk total minimum 10/hour month
            • Orientation package: Minutes, by-laws, decision tables, Board Duties, Officers-Signatures
            • Willingness to learn NVC, express their life with NVC; willingness to participate in meeting with NVC
            • Access to email and phone and willing to useli>
            • Ability to speak and read English
            • Ability to committee to a 3 year term of office
            • Experience on board of large organization
            • Attended IIT or willingness to
            • Experience with media management expertise connections with global institutions
            • Flexibility of persons

            A selection and orientation process for board member recruitment was developed.

            Decision CNVC is implementing a buddy system for Orientation of New Board Member

            Robert, Valentina with Margo’s assistance will orientate new members

            CNVC is implementing an Applicant Period of 3 meetings

            Applicant period provides an opportunity for assessment of candidates’ qualifications, performance, and general suitability to successfully meet board requirements and provides the candidate the opportunity to determine whether the position meets their needs.

            Discussion

            Various categories of media available for us to develop and use were discussed and the need for a Media Coordinator. Knowledge, experience and skills necessary were identified.

            • International law knowledge
            • Non-profit experience
            • Willingness to learn, exposure to NVC
            • Knowledge of various types of media: Written, Broadcast, Publications, Interviews, Ipod, web casting,

               

            • Actions to protect to prevent alterations and effects of credibility

            Action Item Selection Committee for Media Coordinator will be established

            • Get information from lawyers regarding different areas of media and geographic promotion and copyright.
            • Media Coordinator vs. Public Relations (Explore: Can we get both in one person?)

            Discussion Evolution Committee Status - Marshall Rosenberg

              Letters have been sent out
            • A few candidates have responded and are asking "when can we restart this?"
            • Working on holding first meeting in Europe in July/August time period.
            • Marshall plans on committee holding teleconference meetings

            Action Items Marshall to propose topics/guidelines for Evolution Committee meetings. Scheduling of Evolution Committee Meetings

            Discussion New Website - William

            • Drupal- content management system.
            • Contracting company- specifically work with system, support and keep alive.
            • Coordinate/interact with firm.
            • Stable platform, system will grow and sustain itself.
            • Do not launch until after Conference (March 3rd-March 6th) to make sure technical support is available.
            • Three aspects: Design of Website, Staffing Website, Look and Feel of Website.
            • System to have certain functions (i.e., comments, registration) replicating functions available now.
            • E-newsletter, providing current news (needs translators, editors, etc.) needing Web Content Manager/Editor/Coordinator
            • Need system to provide flow of information (Input-Transform/Editing/Translation-Output) with Policies limiting position
            • Multi-lingual translation
            • Prototype Website
            • Proposal from ITC*

            Meeting Minutes: Friday, Feb. 22, 2008

            Present: Robert, Marshall, Valentina, Jori, Margo, John B., Kristina, William By Phone: John W and Stefen

            Observers: Jim, Abbey, Danielle, Todd, Jeff

            Discussion Website Display Proposal

            • Four Key Messages: Powerful approach; Educational Org.; Get Involved; Inspire World Wide Social Changes
            • Has the ability to be constantly changing with current information
            • Suggestions: Quotes from Marshall’s book, more pictures
            • Determine “personality” of website
            • Forum, e-mail integration, create connections, comment moderation

            John W: Agrees with William about why the ITC chose Drupal: its community building tools. That part is done. We've chosen and installed Drupal, and already spent a lot of money on making it even more powerful as a community tool. What we saw today were at least two fully functional Drupal installations that already have the content and capabilities of the present outdated cnvc.org website.

            Obviously they also have some vastly more powerful features completely ready to use. Either site could be redirected as our active cnvc.org within a few hours (typing in that address would take people to the new site). We have the choice to have William keep fine-tuning the site rather than help people gradually "move in" and help us refine it collaboratively with them. We could launch today with -all- of the new features turned off, and add them in any sequence and at any pace desired. The community could give feedback, and many would volunteer to help once they see the capabilities and how relatively easy they are to use.

            Appreciation for William's work, agree with his point that our new Drupal web software's focus is on collaboration and community. Suggest immediate limited launch, so we can gradually turn on features and evolve the interface and content in collaboration with NVC community using protections and controls already in place. Site is ready now. Delay now is like a new building where we're "arranging furniture" for a grand opening rather than moving people in room by room so they can help us set things up. 

            Marshall: Network needs to clarify what it wants to communicate and to whom.

            Valentina: Does not want to rush the website, but does not want to hold off for too long.

            Jori: The website is not static, and will be changed. Current website is not stable, and the new website will be able to handle more than 40 concurrent users.

            Decisions:

            • Launch the new website by March 10th
            • Board approves the proposed audiences classification scheme with the addition of Certification Candidates to be include with the Certified Trainers category.
            • Media Coordinator will develop and add a media kit to the website
            • Board approves of Key Messages with the following revision to last message, to say (NVC inspires people to contribute to social change around the world.)
            • Allow ITC to implement the needed strategies for handling the website. For example:
            • Determine what is the next stage of the website
            • Drupal has ability for data management, Margo is working with staff to identify what information is needed and what type of format to meet our various needs.
            • Drupal allows creation of forms and pulling of reports as need without a lot of technical knowledge
            • Configuration management control board is needed to make sure there is a clear communication. Possibly being the Content Manager as well.
            • Place to put trainer reports, allowing collecting of information (key words)
            • Online surveys allowing the collection information from website

            Request to Admin Team:

            William requests to go to conference with developers allowing direct questioning, sense of co-workers in Boston from March 3rd to March 6th

            Action Item:

            Trip Approved

            William to provide travel and registration information to Deanna, she will make arrangements

            Statement of Intention

              • System to maintain flow of information
              • Timeline of March 10th launch
              • Needs criteria for evaluating/approval and rejection and policy of all articles
              • Beginning articles needed by Feb 29th for Launching
              • Articles from Marshall and another trainer
              • GCC to do an article
              • Translation of content (top 5 pages)
              • Article about John K (bio and picture)
              • Web Content Manager, editing team and coordinating support a being formed

            Discussion

            Saturday, Feb 23 Business Plan

            Plan to encompasses;

              • What CNVC is providing
              • Where do we see CNVC in the next year/five years
              • Avenue and time line for evaluation progress
              • Identifying resources required to accomplish (staff, finances, equipment, knowledge, data, contacts)
              • NVC consciousness-comes grounded in our heart. Each board member expressed heart felt thoughts, aligning us with CNVC’s Vision, Mission and Aim. Group picture forming on CNVC’s purpose with strategies for being in the world.

             

            Decision

            For global empowerment, collaboration, and communication, the board requests the Communications Committee to explore a creation of the WIGO (What Is Going On) Project. The Committee's report should include a proposed position description, and responsibilities of a project manager to coordinate the initiative in service of our mission. The strategy will work with and feed into a central repository that will allow immediate ongoing overview of activities, needs, geography and topic areas.

            Action Item:

            Communications Committee, John W, Margo, Robert and Jori

            • Show and list the tools available to Marshall and the network
            • Marshall makes request for groups to share celebrations and mournings
            • Newsletter that is able to be translated and print locally
            • Few days after Newsletter is sent request in Yahoo Groups for updates and work in progress and letting them know that he cannot respond to individual responses. Make it clear that expect group responses are expected, not individual responses.
            • Communications Committee stay in contact with Marshall during the development of WIGO Project
            • Picture forming on WIGO Project
            • Daily communications
            • What avenues are used to do this
            • Website will help tremendously
            • Who needs to respond in a timely fashion,
            • Not clear about what avenues to use to communicate
            • Chapters and they are set up in their own places, they agree to follow certain policies
            • Trainers calling themselves NVC
            • Certifying groups calling themselves NVC
            • A way to hear what they are saying and a way to incorporate their decisions and cannot be like a membership elected board
            • A staff handling these groups
            • Pre-decision input
            • Post decision feedback
            • Feedback be in NVC language
            • Observations and requests
            • In general when needs no longer met
            • All verbal contracts with previous E.D. are not longer valid, and are up for renegotiation, and establishing a contract on a written based form
            • How to address the verbal agreements that may come up in the future?
            • Seek legal advice pertaining to verbal agreements

            Decision

            The board requests the Communication Committee to include in it's report a proposed Board Policy explaining what “partnership” means to the Board including pre-decision input from the NVC network, post decision feedback and communication between the CNVC and network. It will also recommend a policy statement addressing the lack of sustainability of any previous verbal agreements that may have been heard.

              Discussion Admin Team request board advisement concerning investing financial resources

              Decision The board recommends investing $400,000 into low risk, high yield, diverse, multi-currency, socially responsible investments. Additional funds should be invested in multi-currency, liquid instruments. Valentina, Robert and Margo are on this committee.

              Closing:

              • Danielle: Todd wanted her to say appreciation of open for observers. Excited about what happened this afternoon. Jeff: Interested in what is going on for NVC, first hand look at how decision are made Marshall: Very productive, especially with topics today
              • Margo: Energized, I have a clearer picture of what we are co-creating and feel a sense of alignment.
              • Jori: Appreciative of the meeting the needs and maintaining the relationship. Happy with cohesiveness and connections and moving forward meeting the needs of the organization
              • Robert: Happy with what we did today, adding clarity with the WIGO Project and Marshall's alignment, very happy
              • John B: Happy with spirit part, like to the energy we are leaving with today
              • Valentina: Relived and celebrating, appreciate Robert finding missing link of the need and helping have clarity. Very happy, and the spiritual part was leading to the group in a way of tranquility and honestly, Looking forward to tomorrow
              • John W: Thanking John B. for facilitation of speakerphone "box" movement to help him participate. Glad that group stayed with last part and appreciates the clarity. Excited each morning. Appreciate all members, and acknowledge of observers. Feels their pain, and appreciates the people they represent. Represent thousands of other people

              Sunday, February 24, 2008

              Present: Robert, Marshall, Valentina, Jori, Margo, John B., Kristina, By Phone: John W.

              Observers: Abbey, Danielle, Todd, Jeff

              Closed Meeting Robert, Marshall, Valentina, Jori and Margo attended a closed meeting to discuss a matter in private.

              Discussion Group discussion setting priorities with proposed timeline

              • Timeline - 1 year
              • Jan - Mar, 2008: Publish new website, hire office manager, Certification restarted? Marshall's Article/WIGOApr
              • Apr-Jun, 2008: Hire Grant Writer, Communication Committee Report, 3 New Board Members Added, Hiring Web Content Mngr., 2nd Staff Trainer hired, First expanded LT Forum, Timeline for WIGO Project
              • Jul - Sep, 2008: Hire Media Coordinator, Hire Public Relations person, Marshall/Valentina in Europe, First Evolution Committee Meeting, Assessor's Training in Europe, Completion of Working WIGO model
              • Oct - Dec, 2008: In person Board Meeting, Website upgrade per Network Input, Start Marshall's Media Initiative (Podcasts, interacting with other communities for NVC education),
              • Timeline - 5 years
              • 2009: Bring on Synergy Coordinator, Options for own building defined, Hire 3rd Staff Trainer
              • 2010: Building Lease ends (Mid-year), Start Certifying Organizations, First formal alliances with other Peace-making Organizations
              • 2011: Peace Center opens
              • 2012: CNVC on each populated continent/ de-centralized certification
              • Decision
                • The board has recommended Jori, Valentina and Margo as coordinating team to identify the needs (time, requests) and the people that will be in the selection process for hiring new positions.
              • Discussion
                • John Wiley announced he will resign his Board and Officer positions, effective April, 2008. He will be available after his resignation, and hopes to continue involvement and contributions to CNVC. John wishes to concentrate his time and energy on other things, especially since Anne’s recent near-death experience. Feels that the organization is growing stronger and will continue to thrive without him.
                • Valentina: Respects John’s choices for leaving, grateful he is willing to stay giving the organization time to re-structure.
                • Robert: Would like to support John in his choices.
                • Jori: Appreciates the contributions John has made, values his perspective.
                • Margo: Thankful for opportunity to get to know and work with John, appreciate his contributions and honors his choices.

              Close Out

              • Marshall: comfortable nothing to add
              • Valentina: Grateful and please with all that was done in these few days, feels incomplete because there was not time to review all action items, understands reasons for this. Excited about what was heart-stormed, mourn the coming absence of John W., honor decision, wish him wonderful abundance.
              • Robert: Thank for John B's facilitation, pleased with productive meeting, clarity of vision, the direction of business plan and looking forward to contributions of Communications Committee. Sad to be missing John W.'s contribution, pleased for his moving in directions more serving to him
              • Jori: Glad for everything gotten done, sense of continuity, remembering the visioning even to 2011, moving in directions to bring more fulfillment of what we are hoping for. Appreciating the contributions of everyone here. Glad for John B's facilitation, questions, options and creativity. Glad for John W. and whatever he is willing to contribute
              • John W: Appreciation of support, and appreciation for CNVC and the many contributions of NVC to his life personally, Thanks to John B for moving around the phone speaker unit so he could hear better. And: action item of voice recorder and better speakerphone to support CNVC's ability to move forward as a global organization. Able to see with more clarity the advantages and limits of teleconference vs. face-to-face.
              • Margo: Thrilled with what's been put together. Enjoying our use of NVC and keeping integrity in our actions with one another. I have deep appreciation for the support we have received through John B facilitation, and Kristina note taking.
              • Abby: appreciation for being present, the work that has been done
              • Kristina: Thanks for having me here. A fun work assignment! Looking forward to see CNVC grow.

              ACTION ITEMS SUMMARY

              • Action Item
                • Margo to obtain SEP information and provide board with a proposal, to be voted next meeting.
              • Action Items
                • Margo to have someone investigate and purchase voice recorders and speaker phones for use at future meetings
                • (Admin Team/GCC) Complete development of translation policy.
                • Selection Committee for Media Coordinator
                • Get information from lawyers regarding different areas of media and geographic promotion and copyright.
                • Media Coordinator vs. Public Relations (Explore: Can we get both in one person?)
                • Marshall to propose topics/guidelines for Evolution Committee meetings
                • Scheduling of Evolution Committee Meetings - First meeting to take place in Europe in July/August time period.
              • Action Item
              • Communications Committee
                • Show and list the tools available to the Marshall and the network
                • Marshall sits in on next GCC call
                • Introducing Marshall and others in the network to the Yahoo Groups
                • Marshall makes request for groups to share celebrations and mournings (via newsletter or article?)
                • Centrally produced newsletter that is able to be translate and print locally
                • Few days after Newsletter is sent request in Yahoo Groups for updates and work in progress and letting them know that he cannot respond to individual responses. Make it clear that expect group responses are expected, not individual responses.
                • Communications Committee stay contact with Marshall during the development of WIGO Project

              Next Meeting, March 12, 2008

              Respectfully Submitted By:
              Kristina and Margo


              Board Agenda & Minutes 01/15/08

              Tuesday, January 15, starting at 21:00 GMT (2:00pm Albuquerque), teleconference 
              1.605.772-3100; code 825078#
              Proposed agenda - please add any additional items:

              (21:00) Check in

              (21:10) Administrative matters

              • Announcements (All)
              • Next meeting: February 22-24, 2008, in-person in Albuquerque
              • Documents for meeting: Financial report (Margo), proposed changes to Board Duties and Decision Table
              • Acceptance of minutes of November 1-4 and December 12 meetings
              • Acceptance of today's agenda (should any other action items be added or order of items on agenda changed?)

              Content

              • (21:20) Financial report (Margo)
              • (21:27 Update on Pierre issues (Valentina)
              • (21:35:15) Request to review and comment/consent to proposed changes in Decision Table and Board Duties documents by January 18 - per comments on draft letter to NVC Community (Robert)
              • Review status of priority action items from Nov 1-4 meeting
                1. (21:40) Action Item: Translation policy and GCC is a priority. Margo to schedule meeting regarding these two items.
                2. (21:48) Action Item: Admin Team is happy to assure an announcement is made to the network ASAP concerning the certification process re-opening soon; and Action Item: Robert - to be involved in development for assessors training and ongoing training for certified trainers. (Note: date of certification reopening needed for Robert's letter)
                3. (22:00) Action Item: Admin Team to establish hiring committee to hire a grant writer paid on percentage of award basis. Review decision in one year.
                4. (22:06) Action Item: Admin Team to hire Administrative Coordinator for support of grassroots fundraising and other administrative tasks in 2008. Review decision in one year.
              • Quick update on other priority items
                1. (22:11) Action Item: Admin Team to hire up to two in-house trainers on the education services team. Decision to be reviewed in one year.
                2. (22:15) Action Item: Admin Team to establish hiring committee to hire a Media Coordinator.
                3. (22:19) Action Item: Ann Wiley will consider taking on recruiting new Board Members; related Action Item: Valentina - to send list of possible board members to Margo.
                4. (22:23)Action Item: Have Expanded forum every 3 months attended by AT, LT coordinators, and a 2nd person nominated from each LT team (observers invited)(Admin Team)
              • (22:27) If time, comments on other action items:
                1. Action Item: Board establishes an Evolution Committee, Review decision in one year.
                2. Action Item: Admin Team (AT) to communicate the communication committee’s guidelines. What do we communicate – information (ask and/or tell), decisions (observations & needs met?), feedback requests How do we communicate it? Who do I communicate it to?
              • (22:30) Ideas for objectives and agenda items of February in-person meeting - heartstorm

              (22:45)Check Out

              (23:00)End Meeting


              PROVIDE FEEDBACK

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              Both of these forms are available at any time from the bottom of any page of the CNVC website (www.cnvc.org) by clicking on the link "Provide input/feedback to CNVC Governance Teams".

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