Office and Bookstore Responsibility and Decisions

 

 

Responsibilities and Duties of the Office Manager

  • The Office Manager is responsible for overseeing and coordinating the onsite and offsite activities of the CNVC support functions including hiring, training, and evaluating paid staff and volunteers assisting with:

    • Accounting Section
    • Bookstore
    • Fundraising support, including signing letters to donors
    • Trainer certification support
    • Receptionist
    • Scheduling, both current year and out year, for travel and non IIT trainings
    • Travel arrangements
  • Establishes a record-keeping and filing system and an accounting system to meet CNVC's needs, signing routine checks, handling banking matters including bank wires, and arranging for annual fiscal audits.
  • Provides support to the board in preparing minutes, tracking board decisions and accomplishment of those decisions, maintaining a policy handbook including personnel policies, and supporting face-to-face meetings.
  • On occasion, reviews educational materials (e.g. for PuddleDancer Press), or finds people to do that. Consults with those producing materials (e.g. film makers, vendors, etc.) to ensure logistical support and timely communications when the producers have questions about NVC, rights to materials, etc.
  • Scope of decision-making: makes all decisions concerning day-to-day office operations. Consults with the Admin Team for concurrence on all significant personnel actions.

 

Scope of Decision Making:

 

Distintions

Who Can Make What Decision
Office (Accounting) Accounting operations Timeliness and accuracy of transactions and reports verified by Office Manager. Audits handled by Office Manager with general oversight from Board Treasurer.
Office (Bookstore) Bookstore operations What stock and offer in bookstore proposed by Bookstore specialist and approved by Office Manager
Office (Budget & Strategic Plan) Annual budget; annual strategic plan, including new office facilities LT Coordinator input, assembled & proposed by Admin Team for approval by Board, updates Board on progress
  Changes during year that increase total budget &/or significant strategic plan or facility changes LT Coordinator input, proposed by Admin Team for approval by Board
  Reprogramming during year that does not increase total budget Proposed by LT Coordinator for approval by Admin team
Office (Contracts) Establishing relationships with other organizations LT Coordinator input, proposed by Admin Team for approval by Board
Office (Finance) (expenditures with in budget - other than hiring salaried or volunteer people) Expenditure more than $15K – within budget Proposed by Admin Team, approved by Board
  Expenditure $3-$15K – within budget Proposed by LT Coordinator, approved by Admin team
  Expenditure $3-$0.5K – within budget Proposed by LT Coordinator, approved by Office manager
  Expenditure less than $500 – within budget LT Coordinator
  Requests of any size for expenditure of restricted funds. Proposed by Admin Team, approved by Board
Office (Human resources) Hires, appointments, or dismissals for Admin Team (or Admin Director/LTO, or Executive Director) Admin Team member, proposed by Board member or subcommittee, approved by Board
  Hires, appointments, or dismissals for LT Coordinator positions Proposed by Admin Team for approval by Board
  Salaries of LT Coordinators & Admin Team Proposed by Admin Team for approval by Board
  Hires or dismissals of salaried or volunteer people who work on a regular basis for LT Coordinators (more than $3K expected annual salary or equivalent value of volunteer work – within budget) Proposed by Admin Team for approval by Board
  Part-time and temporary salaried or intermittent volunteer workers less than $3K expected annual salary (or equivalent value of volunteer work – within budget) An LT Coordinator so long as is in the approved budget.
Consultants Same dollar thresholds; there must be a written contract.

 

No votes yet
Posted Tue, 2009-12-15 18:31 by Web Master
  • 1973 reads

The Center for Nonviolent Communication
5600 San Francisco Rd. NE Suite A
Albuquerque, NM 87109 USA
Tel: +1.505.244.4041 | Fax: +1.505.247.0414 | US Only: 800 255 7696

NEW fundraising opportunity for US residents.